# Convert payslip PDFs to Excel

**Use case:** 

Turn payslip PDFs into one row each: employee, employer, pay period, pay date, gross pay, tax, deductions and net pay, with a check that the numbers add up. Runs on the Actor's built-in sample.

## Input

```json
{
  "pdfUrls": [
    "sample"
  ],
  "extractLines": true,
  "maxItems": 100
}
```

## Output

```json
{
  "pdfUrl": {
    "label": "PDF"
  },
  "employeeName": {
    "label": "Employee"
  },
  "employeeId": {
    "label": "Employee ID"
  },
  "employer": {
    "label": "Employer"
  },
  "periodStart": {
    "label": "Period start"
  },
  "periodEnd": {
    "label": "Period end"
  },
  "payDate": {
    "label": "Pay date"
  },
  "currency": {
    "label": "Currency"
  },
  "grossPay": {
    "label": "Gross pay"
  },
  "tax": {
    "label": "Tax"
  },
  "totalDeductions": {
    "label": "Total deductions"
  },
  "netPay": {
    "label": "Net pay"
  },
  "checksOut": {
    "label": "Gross - deductions = net"
  },
  "excelUrl": {
    "label": "Excel file",
    "format": "link"
  }
}
```

## How it works

### 1. Sign up on Apify or log in

The Payslip PDF to Excel & CSV Actor is ready to run with the inputs already set for "Convert payslip PDFs to Excel". [Sign up or log in](https://console.apify.com/create-task-from-example/SiRCzwndqpzT6rJdl) and you'll land in Apify Console with a copy of this exact task.

### 2. Start the "Convert payslip PDFs to Excel" task

The Payslip PDF to Excel & CSV Actor will start running based on the input automatically. You can also change all the input fields, like payslip pdf links, extract earnings and deduction lines, and more, to match your specific use case.

### 3. Receive the "Convert payslip PDFs to Excel" output

Monitor the progress in real time. You will be notified as soon as your dataset is complete and ready for review. Each result includes data such as PDF, employee, employee id, and more.

### 4. Integrate into your workflow

The final output is delivered in JSON, CSV, or Excel format, ready to be plugged into your workflow. You can also [run the "Convert payslip PDFs to Excel" task via API](https://apify.com/adhistory/payslip-pdf-to-excel.md).

## FAQ

### What does the checksOut column in the payslip to Excel task mean?

checksOut in the payslip to Excel task is true when gross pay minus total deductions equals net pay.

### How much does the payslip to Excel task cost?

The payslip to Excel task costs $5 per 1,000 payslips on the free Apify plan, less on paid plans.

### Can the payslip to Excel task read password-protected payslips?

Yes. Enter the PDF password in the payslip to Excel task; it is stored as a secret input.

## About this Actor

This example demonstrates how to use [Payslip PDF to Excel & CSV](https://apify.com/adhistory/payslip-pdf-to-excel.md) with a specific input configuration. Visit the [Actor detail page](https://apify.com/adhistory/payslip-pdf-to-excel.md) to learn more, explore other use cases, and run it yourself.


## How to integrate an Actor?

This Task's input is already configured above. Use it as-is rather than inventing a new one.

Do not guess an integration path. Every one of them is in the agent quickstart at https://apify.com/agents.md: the Apify MCP server, Agent Skills with the Apify CLI, the JavaScript and Python clients, the REST API, and the account-free path for an agent with no human to sign in. It also carries the rule on stating cost before the first paid run.

For full API examples (JavaScript, Python, CLI, MCP, OpenAPI), see this Task's Actor page: https://apify.com/adhistory/payslip-pdf-to-excel.md

Each client library has reference documentation the quickstart does not restate: [JavaScript/TypeScript](https://docs.apify.com/api/client/js/docs.md) (`npm install apify-client`) and [Python](https://docs.apify.com/api/client/python/docs.md) (`pip install apify-client`).