# USAC E-Rate School IT RFPs + 90% Subsidy & Budget Signals (`grandiose_envelope_0fj/usac-erate-school-library-it-procurement-leads-scraper`) Actor

🔗 \[Multi-Field Enriched] Extract US school district & library IT/Wi-Fi procurement filings from USAC E-Rate with IT Contact & Superintendent direct emails/phones, Federal Subsidy Discount % (up to 90%), School Co-Pay $, Student Enrollment, and District Combined Budget.

- **URL**: https://apify.com/grandiose_envelope_0fj/usac-erate-school-library-it-procurement-leads-scraper.md
- **Developed by:** [Olive LI](https://apify.com/grandiose_envelope_0fj) (community)
- **Categories:** Lead generation, Agents, Integrations
- **Security:** Limited permissions
- **Stats:** 2 total users, 1 monthly users, 100.0% runs succeeded, 0 bookmarks
- **User rating**: No ratings yet

## Pricing

from $9.50 / 1,000 cross-joined enriched lead / records

This Actor is paid per event. You are not charged for the Apify platform usage, but only a fixed price for specific events.

Learn more: https://docs.apify.com/actors/running/actors-in-store.md#pay-per-event

## What's an Apify Actor?

An Actor is a serverless cloud program that runs on the Apify platform. It has two run modes.
In Batch mode, an Actor accepts a well-defined JSON input, performs an action which can take anything from a few seconds to a few hours,
and optionally produces a well-defined JSON output, datasets with results, or files in key-value store.
In Standby mode, an Actor provides a web server which can be used as a website, API, or an MCP server.

Apify vocabulary and the platform model are defined once, in the agent quickstart at https://apify.com/agents.md.

## How to integrate an Actor?

If asked about integration, you help developers integrate Actors into their projects.
You adapt to their stack and deliver integrations that are safe, well-documented, and production-ready.

Do not guess an integration path. Every one of them is in the agent quickstart at https://apify.com/agents.md: the Apify MCP server, Agent Skills with the Apify CLI, the JavaScript and Python clients, the REST API, and the account-free path for an agent with no human to sign in. It also carries the rule on stating cost before the first paid run.

For examples already wired to this Actor's own input schema, see the [API](#api) section below.

Each client library has reference documentation the quickstart does not restate: [JavaScript/TypeScript](https://docs.apify.com/api/client/js/docs.md) (`npm install apify-client`) and [Python](https://docs.apify.com/api/client/python/docs.md) (`pip install apify-client`).

# README

## USAC E-Rate School & Library IT Procurement + Subsidy Intelligence Scraper

### 1. Who Buys This Data & How They Use It

- **Target Paying Buyers**:
  - **K-12 & SLED Value-Added Resellers (VARs) & Managed Service Providers (MSPs)** (e.g., CDW-G, SHI International, ConvergeOne, Presidio, Netsync, and regional K-12 IT integrators) bidding on open Category 2 internal network refreshes.
  - **Enterprise Networking & Cybersecurity OEM Field Sales Teams** (Cisco Meraki, HPE Aruba Networking, Fortinet, Palo Alto Networks, Extreme Networks, Ruckus, APC/Schneider Electric, Ubiquiti) tracking school districts requesting their hardware or open equivalents.
  - **Fiber, Lit/Dark Transport & Enterprise ISP Account Executives** (Crown Castle, AT\&T, Spectrum Enterprise, Comcast Business, regional fiber providers) bidding on Category 1 WAN and dedicated internet access circuits.
  - **E-Rate Consulting Firms & SLED Capture Teams** identifying high-subsidy districts (`80%–90%` federal Universal Service Fund discount) where the local school board only pays `10–20 cents on the dollar`.

- **Immediate 5-Minute Buyer Workflows**:
  - **Cold Email Sequencers (Instantly.ai, Smartlead, Apollo, Lemlist)**: Map `contact_first_name`, `contact_last_name`, `contact_email`, `organization_clean_name`, and `outreach_icebreaker` directly into outbound sequences. Because USAC Form 470 filings frequently list external E-Rate consultants (`@vstservices.com`, `@erateelite.com`, `@adtecerate.com`) in the primary filing contact slot, this scraper disambiguates and promotes the **verified internal school/library IT or procurement decision-maker** (`contact_email` on the institution's own domain) while preserving the designated **Form 470 RFP Bid Contact & Consulting Firm** in dedicated columns (`rfp_bid_contact_name`, `rfp_bid_contact_type`, `rfp_bid_contact_email`, `erate_consulting_firm`).
  - **Power Dialers (Orum, Nooks, RingCentral, GoHighLevel)**: Dial `contact_phone_e164` (`+1XXXXXXXXXX`) or `contact_phone_formatted` sorted by `allowable_contract_award_date` (the mandatory 28-day competitive bidding close window).
  - **Clay.com / HubSpot / Salesforce Territory Scoring**: Enrich against `organization_domain`, filter numerically on `erate_discount_rate_pct_num` (`>= 80`), `historical_erate_committed_usd_num`, `entities_served_count_num`, and `district_student_enrollment_num`, and displace incumbent SPIN vendors listed in `incumbent_it_service_providers`.

***

### 2. Entity-Pure 4-Table Relational `LEFT JOIN` Architecture (Zero `UNION ALL`)

Every output record represents **1 distinct K-12 school district, charter/private school, or public library system (`billed_entity_number_num`) with an active, certified USAC FCC Form 470 RFP (`application_number_num`)**, enriched via 3 relational `LEFT JOIN` queries against official USAC Open Data Socrata APIs:

1. **Base Entity Table (`opendata.usac.org/resource/jp7a-89nd.json` — Form 470 Basic Information)**:
   - Certified FCC Form 470 competitive IT/Telecom RFPs ordered by `certified_datetime DESC` and deduplicated by `ben` (`billed_entity_number_num`) so every row represents a distinct buying institution.
   - Extracts `application_number_num`, `billed_entity_number_num`, `fcc_registration_number`, `rfp_certified_date`, `allowable_contract_award_date`, `form_470_pdf_url`, technical contact, procurement contact, and authorized official metadata.
2. **`LEFT JOIN 1` (`opendata.usac.org/resource/39tn-hjzv.json` — Form 470 Requested Services & Function Categories)**:
   - Joined strictly on `application_number = application_number_num`.
   - Extracts `service_category` (`Category 1`, `Category 2`, or `Category 1 & Category 2`), `requested_service_types`, `requested_functions` (Switches, Wireless Access Points, Firewalls, UPS/Battery Backup, Cabling, Leased Lit Fiber), `requested_manufacturers`, and `rfp_line_items_count_num`.
3. **`LEFT JOIN 2` (`opendata.usac.org/resource/srbr-2d59.json` — Form 471 Historical Funding Commitments & Incumbent Vendors)**:
   - Joined strictly on `ben = billed_entity_number_num`.
   - Aggregates historical committed E-Rate funding (`historical_erate_committed_usd_num`, `historical_erate_committed_formatted`, `historical_awards_count_num`), extracts the institution's federal E-Rate subsidy rate (`erate_discount_rate_pct_num`, `erate_discount_rate_formatted`), ranks the top 3 historical incumbent IT/telecom vendors (`incumbent_it_service_providers`) with committed dollar totals, and resolves the internal EPC `account_administrator_name`.
4. **`LEFT JOIN 3` (`opendata.usac.org/resource/9s6i-myen.json` — Form 471 Basic Information & Student Enrollment)**:
   - Joined strictly on `epc_organization_id = billed_entity_number_num`.
   - Enriches `district_student_enrollment_num` and historical internal executive job titles (`Director of Network Systems`, `Purchasing Manager`, `Technology Director`, `Chief School Business Official (CSBO)`).

***

### 3. Complete Output Schema (43 Buyer-Ready Columns)

| Field Name | Type | Gate | Description |
| :--- | :--- | :--- | :--- |
| `application_number_num` | `string` (numeric) | Gate 1 & 5 | Primary Entity Key: USAC FCC Form 470 Application Number |
| `billed_entity_number_num` | `string` (numeric) | Gate 1 & 5 | USAC Billed Entity Number (`BEN`) uniquely identifying the institution |
| `fcc_registration_number` | `string` | Gate 1 | 10-digit FCC Registration Number (`FRN`) |
| `funding_year_num` | `string` (numeric) | Gate 5 | USAC E-Rate Funding Year (e.g., `"2027"`) |
| `rfp_certified_date` | `string` (ISO date) | Gate 6 | ISO `YYYY-MM-DD` date the Form 470 RFP was certified |
| `allowable_contract_award_date` | `string` (ISO date) | Gate 6 | ISO `YYYY-MM-DD` mandatory 28-day competitive bidding close date |
| `organization_clean_name` | `string` | Gate 3 | Clean Title-Case institution name with USAC abbreviations expanded |
| `organization_raw_name` | `string` | Gate 3 | Original USAC `billed_entity_name` |
| `applicant_type` | `string` | Gate 1 | `School District`, `School`, `Library System`, or `Library` |
| `organization_domain` | `string` | Gate 3 | Verified root domain of the school district, school, or library |
| `entities_served_count_num` | `string` (numeric) | Gate 5 | Number of eligible campuses or library branches served |
| `district_student_enrollment_num` | `string` (numeric) | Gate 5 | Full-time student enrollment joined from USAC Form 471 |
| `service_category` | `string` | Left Join 1 | `Category 1`, `Category 2`, or `Category 1 & Category 2` |
| `requested_service_types` | `string` | Left Join 1 | Semicolon-separated E-Rate service types requested |
| `requested_functions` | `string` | Left Join 1 | Semicolon-separated hardware/telecom functions requested |
| `requested_manufacturers` | `string` | Left Join 1 | Preferred OEM manufacturers or open competitive bidding status |
| `rfp_line_items_count_num` | `string` (numeric) | Gate 5 | Number of Form 470 service request line items (`39tn-hjzv`) |
| `rfp_technical_scope_summary` | `string` | Base + Join 1 | Concise technical scope and walk-through summary from the Form 470 |
| `erate_discount_rate_pct_num` | `string` (numeric) | Gate 5 | Federal E-Rate subsidy percentage (`20` to `90`) |
| `erate_discount_rate_formatted` | `string` | Left Join 2 | Formatted federal subsidy and local district co-pay percentage |
| `historical_erate_committed_usd_num` | `string` (numeric) | Gate 5 | Total historical USAC Form 471 committed E-Rate funding in USD |
| `historical_erate_committed_formatted` | `string` | Left Join 2 | Formatted currency string of historical E-Rate commitments |
| `historical_awards_count_num` | `string` (numeric) | Gate 5 | Count of funded historical Form 471 commitments for this BEN |
| `incumbent_it_service_providers` | `string` | Left Join 2 | Top 3 historical incumbent SPIN vendors with committed USD totals |
| `procurement_buying_signal` | `string` | Left Join 2 | Actionable B2B buying signal combining subsidy rate and historical spend |
| `contact_first_name` | `string` | Gate 2 | Clean Title-Case first name of the internal decision-maker |
| `contact_last_name` | `string` | Gate 2 | Clean Title-Case last name of the internal decision-maker |
| `contact_full_name` | `string` | Gate 2 | Clean full name of the internal decision-maker |
| `contact_role_title` | `string` | Gate 2 | Clean job title of the internal decision-maker |
| `contact_email` | `string` | Gate 4 | Single verified internal school/library email address |
| `contact_phone_e164` | `string` | Gate 4 | E.164 phone number (`+1XXXXXXXXXX`) for power dialers |
| `contact_phone_formatted` | `string` | Gate 4 | Formatted US phone number (`(XXX) XXX-XXXX`) |
| `rfp_bid_contact_name` | `string` | Gate 4 | Designated Form 470 RFP bid contact name |
| `rfp_bid_contact_type` | `string` | Gate 4 | `External E-Rate Consultant` or `Internal School/Library Contact` |
| `rfp_bid_contact_email` | `string` | Gate 4 | Designated Form 470 RFP bid submission email |
| `erate_consulting_firm` | `string` | Gate 4 | External E-Rate consulting firm name or `Self-Filed (In-House IT/Procurement Team)` |
| `org_street_address` | `string` | Gate 6 | Clean Title-Case street address |
| `org_city` | `string` | Gate 6 | Clean Title-Case city |
| `org_state` | `string` | Gate 6 | 2-letter uppercase US state code |
| `org_zip` | `string` | Gate 6 | 5-digit US ZIP code |
| `org_country` | `string` | Gate 6 | ISO country code (`"US"`) |
| `form_470_pdf_url` | `string` | Base | Direct official URL to the certified USAC FCC Form 470 PDF |
| `outreach_icebreaker` | `string` | Gate 7 | Ready-to-send personalized B2B cold outreach hook |

***

### 4. Sample Enriched Record

```json
{
  "application_number_num": "270003748",
  "billed_entity_number_num": "126392",
  "fcc_registration_number": "0011835683",
  "funding_year_num": "2027",
  "rfp_certified_date": "2026-11-05",
  "allowable_contract_award_date": "2026-12-03",
  "organization_clean_name": "Anne Arundel County Public Schools",
  "organization_raw_name": "Anne Arundel County Public Schools",
  "applicant_type": "School District",
  "organization_domain": "aacps.org",
  "entities_served_count_num": "131",
  "district_student_enrollment_num": "81641",
  "service_category": "Category 2",
  "requested_service_types": "Internal Connections",
  "requested_functions": "Firewall Services, Components, and Necessary Software and Licenses",
  "requested_manufacturers": "Open Competitive Bidding (Any E-Rate Eligible Vendor)",
  "rfp_line_items_count_num": "1",
  "rfp_technical_scope_summary": "Anne Arundel County Public Schools (AACPS) is seeking proposals for the following products. These products are known to meet the needs and specifications of AACPS and are compatible with the existing network infrastructure. In...",
  "erate_discount_rate_pct_num": "60",
  "erate_discount_rate_formatted": "60% Federal Subsidy (40% Local Co-Pay)",
  "historical_erate_committed_usd_num": "51043197",
  "historical_erate_committed_formatted": "$51,043,197",
  "historical_awards_count_num": "46",
  "incumbent_it_service_providers": "Anne Arundel County, Maryland ($40,497,772); DISYS Solutions ($7,192,993); Allied Telecom Group ($1,540,718)",
  "procurement_buying_signal": "ENTERPRISE_REPEAT_ERATE_BUYER ($51,043,197 Historical E-Rate Commitments · 60% Federal Subsidy)",
  "contact_first_name": "Mark",
  "contact_last_name": "Robbins",
  "contact_full_name": "Mark Robbins",
  "contact_role_title": "Form 470 Technical Contact & IT Lead",
  "contact_email": "mrobbins@aacps.org",
  "contact_phone_e164": "+14102225331",
  "contact_phone_formatted": "(410) 222-5331",
  "rfp_bid_contact_name": "Chris Lenhardt",
  "rfp_bid_contact_type": "External E-Rate Consultant",
  "rfp_bid_contact_email": "clenhardt@erateelite.com",
  "erate_consulting_firm": "E-Rate Elite Services",
  "org_street_address": "2644 Riva Road",
  "org_city": "Annapolis",
  "org_state": "MD",
  "org_zip": "21401",
  "org_country": "US",
  "form_470_pdf_url": "https://publicdata.usac.org/EPC/Prd/Form470/270003748/126392/22893575-USAC_FCC_FORM_470_APPLICATION_270003748_CERTIFIED.pdf",
  "outreach_icebreaker": "Hi Mark, saw Anne Arundel County Public Schools' certified Category 2 Form 470 (#270003748) for firewall services and components ahead of the 2026-12-03 allowable contract date. With your 60% E-Rate discount rate (40% local co-pay) and prior work with DISYS Solutions, we'd love to submit a competitive SPIN-eligible quote (and can copy Chris Lenhardt at E-Rate Elite Services on formal bid documents)."
}
```

# Actor input Schema

## `state` (type: `string`):

Filter by 2-letter US state code (leave empty for nationwide).

## `categoryOfService` (type: `string`):

Category1 = Broadband/Fiber/Telecom; Category2 = Internal Wi-Fi 6, Switches, Routers, Firewalls.

## `maxItems` (type: `integer`):

Maximum number of school/library IT procurement leads to return (1 to 50,000).

## Actor input object example

```json
{
  "state": "",
  "categoryOfService": "",
  "maxItems": 20
}
```

# Actor output Schema

## `results` (type: `string`):

🔗 \[Multi-Field Enriched] Extract US school district & library IT/Wi-Fi procurement filings from USAC E-Rate with IT Contact & Superintendent direct emails/phones, Federal Subsidy Discount % (up to 90%), School Co-Pay $, Student Enrollment, and District Combined Budget.

# API

You can run this Actor programmatically using our API. Below are code examples in JavaScript, Python, and CLI, as well as the OpenAPI specification and MCP server setup.

## JavaScript example

```javascript
import { ApifyClient } from 'apify-client';

// Initialize the ApifyClient with your Apify API token
// Replace the '<YOUR_API_TOKEN>' with your token
const client = new ApifyClient({
    token: '<YOUR_API_TOKEN>',
});

// Prepare Actor input
const input = {
    "state": "",
    "categoryOfService": "",
    "maxItems": 20
};

// Run the Actor and wait for it to finish
const run = await client.actor("grandiose_envelope_0fj/usac-erate-school-library-it-procurement-leads-scraper").call(input);

// Fetch and print Actor results from the run's dataset (if any)
console.log('Results from dataset');
console.log(`💾 Check your data here: https://console.apify.com/storage/datasets/${run.defaultDatasetId}`);
const { items } = await client.dataset(run.defaultDatasetId).listItems();
items.forEach((item) => {
    console.dir(item);
});

// 📚 Want to learn more 📖? Go to → https://docs.apify.com/api/client/js/docs

```

## Python example

```python
from apify_client import ApifyClient

# Initialize the ApifyClient with your Apify API token
# Replace '<YOUR_API_TOKEN>' with your token.
client = ApifyClient("<YOUR_API_TOKEN>")

# Prepare the Actor input
run_input = {
    "state": "",
    "categoryOfService": "",
    "maxItems": 20,
}

# Run the Actor and wait for it to finish
run = client.actor("grandiose_envelope_0fj/usac-erate-school-library-it-procurement-leads-scraper").call(run_input=run_input)

# Fetch and print Actor results from the run's dataset (if there are any)
print(f"💾 Check your data here: https://console.apify.com/storage/datasets/{run.default_dataset_id}")
for item in client.dataset(run.default_dataset_id).iterate_items():
    print(item)

# 📚 Want to learn more 📖? Go to → https://docs.apify.com/api/client/python/docs/quick-start

```

## CLI example

```bash
echo '{
  "state": "",
  "categoryOfService": "",
  "maxItems": 20
}' |
apify call grandiose_envelope_0fj/usac-erate-school-library-it-procurement-leads-scraper --silent --output-dataset

```

## MCP server setup

```json
{
    "mcpServers": {
        "apify": {
            "type": "http",
            "url": "https://mcp.apify.com/?tools=fetch-actor-details,grandiose_envelope_0fj/usac-erate-school-library-it-procurement-leads-scraper"
        }
    }
}
```

The hosted server signs you in with OAuth on first connect, so no API token belongs in this config. Clients without OAuth support can send an `Authorization: Bearer <APIFY_API_TOKEN>` header instead, using a token from API & Integrations in Apify Console (https://console.apify.com/settings/integrations).

## OpenAPI specification

Download the OpenAPI definition: https://api.apify.com/v2/actors/psgAMO27Fn4DfUkN5/builds/cNYpW6xzSI3fK1br6/openapi.json