# SAM.gov Vendor Screening — Exclusions & Registration Check (`leadharbor/sam-gov-vendor-screening`) Actor Screen subcontractors/vendors against the SAM.gov exclusions (debarment) list and check SAM registration status + expiry. Built for government contractors who must screen before teaming. Clean, timestamped audit report. - **URL**: https://apify.com/leadharbor/sam-gov-vendor-screening.md - **Developed by:** [Mohammed Samaan](https://apify.com/leadharbor) (community) - **Categories:** Other, News, Automation - **Stats:** 1 total users, 0 monthly users, 0.0% runs succeeded, 0 bookmarks - **User rating**: No ratings yet ## Pricing from $0.00005 / actor start This Actor is paid per event. You are not charged for the Apify platform usage, but only a fixed price for specific events. Learn more: https://docs.apify.com/platform/actors/running/actors-in-store#pay-per-event ## What's an Apify Actor? Actors are a software tools running on the Apify platform, for all kinds of web data extraction and automation use cases. In Batch mode, an Actor accepts a well-defined JSON input, performs an action which can take anything from a few seconds to a few hours, and optionally produces a well-defined JSON output, datasets with results, or files in key-value store. In Standby mode, an Actor provides a web server which can be used as a website, API, or an MCP server. Actors are written with capital "A". ## How to integrate an Actor? If asked about integration, you help developers integrate Actors into their projects. You adapt to their stack and deliver integrations that are safe, well-documented, and production-ready. The best way to integrate Actors is as follows. In JavaScript/TypeScript projects, use official [JavaScript/TypeScript client](https://docs.apify.com/api/client/js.md): ```bash npm install apify-client ``` In Python projects, use official [Python client library](https://docs.apify.com/api/client/python.md): ```bash pip install apify-client ``` In shell scripts, use [Apify CLI](https://docs.apify.com/cli/docs.md): ````bash # MacOS / Linux curl -fsSL https://apify.com/install-cli.sh | bash # Windows irm https://apify.com/install-cli.ps1 | iex ```bash In AI frameworks, you might use the [Apify MCP server](https://docs.apify.com/platform/integrations/mcp.md). If your project is in a different language, use the [REST API](https://docs.apify.com/api/v2.md). For usage examples, see the [API](#api) section below. For more details, see Apify documentation as [Markdown index](https://docs.apify.com/llms.txt) and [Markdown full-text](https://docs.apify.com/llms-full.txt). # README ## SAM.gov Vendor Screening — Exclusions & Registration Check Screen any list of subcontractors or vendors against the **SAM.gov exclusions (debarment) list** and check each one's **SAM registration status and expiry** — in one run, with a clean, timestamped report you can keep as an **audit record**. Built for **government contractors** (primes, mid-size GovCon firms, grant recipients) who are required to screen vendors *before teaming* and re-verify on a schedule. Missing an excluded vendor can mean penalties up to **$100,000 per item plus treble damages** — this turns that scary, recurring chore into a 30-second check. > ⚖️ **This is a screening aid, not legal advice.** It surfaces official SAM.gov > data plus an audit timestamp. Always confirm a potential match by UEI on > SAM.gov before acting on it. You own the final decision. ### What you get per vendor | Field | Meaning | |---|---| | `risk` | Plain verdict: CLEAR / REVIEW / **EXCLUDED — DO NOT TEAM** / REGISTRATION EXPIRED / EXPIRING SOON / NOT IN SAM | | `excluded` | Exclusion-list result: CLEAR / REVIEW / EXCLUDED | | `exclusionMatches` | Any possible debarment matches (name, type, excluding agency) | | `registrationStatus` | Active / Expired / NOT_FOUND | | `registrationExpiration` + `daysUntilExpiration` | When SAM registration lapses | | `uei` | Unique Entity ID (when found) | | `checkedAt` | UTC audit timestamp — proof of when you screened | ### Input | Field | What it does | |---|---| | `vendors` | One company per line. Add the 12-char UEI for exact matching: `Acme Corp \| ZQGGHJH74DW7` | | `samApiKey` | **Your free SAM.gov public API key** (see below) | | `checkExclusions` | Screen the debarment list (default on) | | `checkRegistration` | Check registration status + expiry (default on) | | `expiringWithinDays` | Flag registrations lapsing within N days (default 60) | ### Getting your free SAM.gov API key (2 minutes) 1. Sign in (or register free) at **sam.gov** 2. Open **Account Details** (top-right, under your name) 3. Enter your password to reveal the **Public API Key** 4. Copy it into the `samApiKey` field The API and the data are free; you only pay this actor's per-vendor run fee. ### How it works For each vendor we call SAM.gov's **official** Exclusions API and Entity Management API (no scraping, no anti-bot fragility), normalize company-name variants (Inc/LLC/Ltd etc.), classify the risk, and write one tidy row with the audit timestamp. Exact-name exclusion hits are flagged EXCLUDED; partial hits are flagged REVIEW so a human can verify by UEI. ### Pricing Pay-per-result: a small fee per **vendor screened**. Re-run monthly to stay compliant — most teams screen the same vendor list every billing cycle, so it's recurring by nature. ### Compliance & fair use Uses only public SAM.gov data via the official API. This tool helps you *find and document* potential exclusions and registration lapses; it does **not** make eligibility determinations and is **not** legal advice. Confirm matches on SAM.gov before relying on them. ### Deploy See [`DEPLOY.md`](./DEPLOY.md) — push it live with the Apify CLI in ~5 minutes. # Actor input Schema ## `vendors` (type: `array`): One company per line. Optionally add the 12-char UEI for an exact match, e.g. "Acme Corp | ZQGGHJH74DW7". ## `samApiKey` (type: `string`): Get one free: sign in at sam.gov → Account Details → 'Public API Key'. Used to call SAM's official API. ## `checkExclusions` (type: `boolean`): Flag vendors that appear on the federal exclusions list. This is the screening you legally must do before teaming. ## `checkRegistration` (type: `boolean`): Report whether the vendor's SAM registration is Active and when it expires. ## `expiringWithinDays` (type: `integer`): Mark a vendor 'EXPIRING SOON' if its SAM registration lapses within this many days. ## `apiBase` (type: `string`): Leave as default. Use https://api-alpha.sam.gov/entity-information for SAM's alpha/testing environment. ## Actor input object example ```json { "vendors": [ "Acme Corporation" ], "checkExclusions": true, "checkRegistration": true, "expiringWithinDays": 60, "apiBase": "https://api.sam.gov/entity-information" } ```` # API You can run this Actor programmatically using our API. Below are code examples in JavaScript, Python, and CLI, as well as the OpenAPI specification and MCP server setup. ## JavaScript example ```javascript import { ApifyClient } from 'apify-client'; // Initialize the ApifyClient with your Apify API token // Replace the '' with your token const client = new ApifyClient({ token: '', }); // Prepare Actor input const input = { "vendors": [ "Acme Corporation" ] }; // Run the Actor and wait for it to finish const run = await client.actor("leadharbor/sam-gov-vendor-screening").call(input); // Fetch and print Actor results from the run's dataset (if any) console.log('Results from dataset'); console.log(`💾 Check your data here: https://console.apify.com/storage/datasets/${run.defaultDatasetId}`); const { items } = await client.dataset(run.defaultDatasetId).listItems(); items.forEach((item) => { console.dir(item); }); // 📚 Want to learn more 📖? Go to → https://docs.apify.com/api/client/js/docs ``` ## Python example ```python from apify_client import ApifyClient # Initialize the ApifyClient with your Apify API token # Replace '' with your token. client = ApifyClient("") # Prepare the Actor input run_input = { "vendors": ["Acme Corporation"] } # Run the Actor and wait for it to finish run = client.actor("leadharbor/sam-gov-vendor-screening").call(run_input=run_input) # Fetch and print Actor results from the run's dataset (if there are any) print("💾 Check your data here: https://console.apify.com/storage/datasets/" + run["defaultDatasetId"]) for item in client.dataset(run["defaultDatasetId"]).iterate_items(): print(item) # 📚 Want to learn more 📖? Go to → https://docs.apify.com/api/client/python/docs/quick-start ``` ## CLI example ```bash echo '{ "vendors": [ "Acme Corporation" ] }' | apify call leadharbor/sam-gov-vendor-screening --silent --output-dataset ``` ## MCP server setup ```json { "mcpServers": { "apify": { "command": "npx", "args": [ "mcp-remote", "https://mcp.apify.com/?tools=leadharbor/sam-gov-vendor-screening", "--header", "Authorization: Bearer " ] } } } ``` ## OpenAPI specification ```json { "openapi": "3.0.1", "info": { "title": "SAM.gov Vendor Screening — Exclusions & Registration Check", "description": "Screen subcontractors/vendors against the SAM.gov exclusions (debarment) list and check SAM registration status + expiry. Built for government contractors who must screen before teaming. Clean, timestamped audit report.", "version": "0.1", "x-build-id": "rvemcI5ad0m3zz7uI" }, "servers": [ { "url": "https://api.apify.com/v2" } ], "paths": { "/acts/leadharbor~sam-gov-vendor-screening/run-sync-get-dataset-items": { "post": { "operationId": "run-sync-get-dataset-items-leadharbor-sam-gov-vendor-screening", "x-openai-isConsequential": false, "summary": "Executes an Actor, waits for its completion, and returns Actor's dataset items in response.", "tags": [ "Run Actor" ], "requestBody": { "required": true, "content": { "application/json": { "schema": { "$ref": "#/components/schemas/inputSchema" } } } }, "parameters": [ { "name": "token", "in": "query", "required": true, "schema": { "type": "string" }, "description": "Enter your Apify token here" } ], "responses": { "200": { "description": "OK" } } } }, "/acts/leadharbor~sam-gov-vendor-screening/runs": { "post": { "operationId": "runs-sync-leadharbor-sam-gov-vendor-screening", "x-openai-isConsequential": false, "summary": "Executes an Actor and returns information about the initiated run in response.", "tags": [ "Run Actor" ], "requestBody": { "required": true, "content": { "application/json": { "schema": { "$ref": "#/components/schemas/inputSchema" } } } }, "parameters": [ { "name": "token", "in": "query", "required": true, "schema": { "type": "string" }, "description": "Enter your Apify token here" } ], "responses": { "200": { "description": "OK", "content": { "application/json": { "schema": { "$ref": "#/components/schemas/runsResponseSchema" } } } } } } }, "/acts/leadharbor~sam-gov-vendor-screening/run-sync": { "post": { "operationId": "run-sync-leadharbor-sam-gov-vendor-screening", "x-openai-isConsequential": false, "summary": "Executes an Actor, waits for completion, and returns the OUTPUT from Key-value store in response.", "tags": [ "Run Actor" ], "requestBody": { "required": true, "content": { "application/json": { "schema": { "$ref": "#/components/schemas/inputSchema" } } } }, "parameters": [ { "name": "token", "in": "query", "required": true, "schema": { "type": "string" }, "description": "Enter your Apify token here" } ], "responses": { "200": { "description": "OK" } } } } }, "components": { "schemas": { "inputSchema": { "type": "object", "required": [ "vendors", "samApiKey" ], "properties": { "vendors": { "title": "Vendors to screen", "type": "array", "description": "One company per line. Optionally add the 12-char UEI for an exact match, e.g. \"Acme Corp | ZQGGHJH74DW7\".", "items": { "type": "string" } }, "samApiKey": { "title": "Your free SAM.gov API key", "type": "string", "description": "Get one free: sign in at sam.gov → Account Details → 'Public API Key'. Used to call SAM's official API." }, "checkExclusions": { "title": "Check the exclusions (debarment) list", "type": "boolean", "description": "Flag vendors that appear on the federal exclusions list. This is the screening you legally must do before teaming.", "default": true }, "checkRegistration": { "title": "Check SAM registration status + expiry", "type": "boolean", "description": "Report whether the vendor's SAM registration is Active and when it expires.", "default": true }, "expiringWithinDays": { "title": "Flag registrations expiring within (days)", "minimum": 1, "maximum": 365, "type": "integer", "description": "Mark a vendor 'EXPIRING SOON' if its SAM registration lapses within this many days.", "default": 60 }, "apiBase": { "title": "SAM API base URL (advanced)", "type": "string", "description": "Leave as default. Use https://api-alpha.sam.gov/entity-information for SAM's alpha/testing environment.", "default": "https://api.sam.gov/entity-information" } } }, "runsResponseSchema": { "type": "object", "properties": { "data": { "type": "object", "properties": { "id": { "type": "string" }, "actId": { "type": "string" }, "userId": { "type": "string" }, "startedAt": { "type": "string", "format": "date-time", "example": "2025-01-08T00:00:00.000Z" }, "finishedAt": { "type": "string", "format": "date-time", "example": "2025-01-08T00:00:00.000Z" }, "status": { "type": "string", "example": "READY" }, "meta": { "type": "object", "properties": { "origin": { "type": "string", "example": "API" }, "userAgent": { "type": "string" } } }, "stats": { "type": "object", "properties": { "inputBodyLen": { "type": "integer", "example": 2000 }, "rebootCount": { "type": "integer", "example": 0 }, "restartCount": { "type": "integer", "example": 0 }, "resurrectCount": { "type": "integer", "example": 0 }, "computeUnits": { "type": "integer", "example": 0 } } }, "options": { "type": "object", "properties": { "build": { "type": "string", "example": "latest" }, "timeoutSecs": { "type": "integer", "example": 300 }, "memoryMbytes": { "type": "integer", "example": 1024 }, "diskMbytes": { "type": "integer", "example": 2048 } } }, "buildId": { "type": "string" }, "defaultKeyValueStoreId": { "type": "string" }, "defaultDatasetId": { "type": "string" }, "defaultRequestQueueId": { "type": "string" }, "buildNumber": { "type": "string", "example": "1.0.0" }, "containerUrl": { "type": "string" }, "usage": { "type": "object", "properties": { "ACTOR_COMPUTE_UNITS": { "type": "integer", "example": 0 }, "DATASET_READS": { "type": "integer", "example": 0 }, "DATASET_WRITES": { "type": "integer", "example": 0 }, "KEY_VALUE_STORE_READS": { "type": "integer", "example": 0 }, "KEY_VALUE_STORE_WRITES": { "type": "integer", "example": 1 }, "KEY_VALUE_STORE_LISTS": { "type": "integer", "example": 0 }, "REQUEST_QUEUE_READS": { "type": "integer", "example": 0 }, "REQUEST_QUEUE_WRITES": { "type": "integer", "example": 0 }, "DATA_TRANSFER_INTERNAL_GBYTES": { "type": "integer", "example": 0 }, "DATA_TRANSFER_EXTERNAL_GBYTES": { "type": "integer", "example": 0 }, "PROXY_RESIDENTIAL_TRANSFER_GBYTES": { "type": "integer", "example": 0 }, "PROXY_SERPS": { "type": "integer", "example": 0 } } }, "usageTotalUsd": { "type": "number", "example": 0.00005 }, "usageUsd": { "type": "object", "properties": { "ACTOR_COMPUTE_UNITS": { "type": "integer", "example": 0 }, "DATASET_READS": { "type": "integer", "example": 0 }, "DATASET_WRITES": { "type": "integer", "example": 0 }, "KEY_VALUE_STORE_READS": { "type": "integer", "example": 0 }, "KEY_VALUE_STORE_WRITES": { "type": "number", "example": 0.00005 }, "KEY_VALUE_STORE_LISTS": { "type": "integer", "example": 0 }, "REQUEST_QUEUE_READS": { "type": "integer", "example": 0 }, "REQUEST_QUEUE_WRITES": { "type": "integer", "example": 0 }, "DATA_TRANSFER_INTERNAL_GBYTES": { "type": "integer", "example": 0 }, "DATA_TRANSFER_EXTERNAL_GBYTES": { "type": "integer", "example": 0 }, "PROXY_RESIDENTIAL_TRANSFER_GBYTES": { "type": "integer", "example": 0 }, "PROXY_SERPS": { "type": "integer", "example": 0 } } } } } } } } } } ```