# pretalx Conference Monitor (`to_kosmi/pretalx-conference-monitor`) Actor Discover public pretalx events and export normalized event/session metadata for CFP, DevRel, sponsorship, and research workflows. - **URL**: https://apify.com/to\_kosmi/pretalx-conference-monitor.md - **Developed by:** [KOSMI](https://apify.com/to_kosmi) (community) - **Categories:** Lead generation, Developer tools - **Stats:** 2 total users, 1 monthly users, 100.0% runs succeeded, 0 bookmarks - **User rating**: No ratings yet ## Pricing Pay per usage This Actor is paid per platform usage. The Actor is free to use, and you only pay for the Apify platform usage, which gets cheaper the higher subscription plan you have. Learn more: https://docs.apify.com/platform/actors/running/actors-in-store#pay-per-usage ## What's an Apify Actor? Actors are a software tools running on the Apify platform, for all kinds of web data extraction and automation use cases. In Batch mode, an Actor accepts a well-defined JSON input, performs an action which can take anything from a few seconds to a few hours, and optionally produces a well-defined JSON output, datasets with results, or files in key-value store. In Standby mode, an Actor provides a web server which can be used as a website, API, or an MCP server. Actors are written with capital "A". ## How to integrate an Actor? If asked about integration, you help developers integrate Actors into their projects. You adapt to their stack and deliver integrations that are safe, well-documented, and production-ready. The best way to integrate Actors is as follows. In JavaScript/TypeScript projects, use official [JavaScript/TypeScript client](https://docs.apify.com/api/client/js.md): ```bash npm install apify-client ``` In Python projects, use official [Python client library](https://docs.apify.com/api/client/python.md): ```bash pip install apify-client ``` In shell scripts, use [Apify CLI](https://docs.apify.com/cli/docs.md): ````bash # MacOS / Linux curl -fsSL https://apify.com/install-cli.sh | bash # Windows irm https://apify.com/install-cli.ps1 | iex ```bash In AI frameworks, you might use the [Apify MCP server](https://docs.apify.com/platform/integrations/mcp.md). If your project is in a different language, use the [REST API](https://docs.apify.com/api/v2.md). For usage examples, see the [API](#api) section below. For more details, see Apify documentation as [Markdown index](https://docs.apify.com/llms.txt) and [Markdown full-text](https://docs.apify.com/llms-full.txt). # README ## pretalx Conference Monitor Discover public [pretalx](https://pretalx.com/) events and export normalized event/session metadata for DevRel, conference speakers, sponsorship teams, recruiters, open-source researchers, and event-intelligence workflows. pretalx powers CFPs and schedules for many technical, academic, and community conferences. This Actor turns public pretalx data into clean Apify datasets you can monitor, filter, export, or plug into downstream automations. ### What it does - Discovers public events from a pretalx instance, defaulting to `https://pretalx.com`. - Filters events by keyword and start-date range. - Fetches event detail metadata such as dates, timezone, locale, contact email, logo/header image, and public event URL. - Optionally tries public schedule export endpoints and outputs normalized session/talk records when an event has published its schedule. - Supports specific event slugs or URLs, so you can monitor known conferences directly. - Works with self-hosted pretalx instances by changing `baseUrl`. ### Use cases - Find upcoming conferences by keyword, region, ecosystem, or year. - Build a CFP/conference lead list for DevRel or sponsorship outreach. - Track public conference schedules and talks once published. - Export event metadata to Google Sheets, Airtable, CRM, or internal dashboards. - Monitor self-hosted pretalx communities without writing custom integration code. ### Input Example input: ```json { "mode": "discover", "search": "python", "fromDate": "2026-01-01", "toDate": "2026-12-31", "maxEvents": 50, "includeDetails": true, "includeSessions": true, "maxSessionsPerEvent": 200, "baseUrl": "https://pretalx.com" } ```` #### Fields - `mode`: `discover`, `events`, or `both`. - `discover`: scan the public pretalx event API. - `events`: fetch only the supplied `eventSlugs`. - `both`: combine discovery and explicit event slugs. - `eventSlugs`: pretalx slugs or URLs, e.g. `robocon-2027` or `https://pretalx.com/robocon-2027/`. - `search`: optional case-insensitive filter for event name and slug. - `fromDate`: optional ISO date filter for events starting on or after this date. - `toDate`: optional ISO date filter for events starting on or before this date. - `maxEvents`: maximum event records to output. - `includeDetails`: fetch each event's detail endpoint. - `includeSessions`: try public schedule/session exports where available. - `maxSessionsPerEvent`: cap session records per event. - `baseUrl`: pretalx instance base URL. Defaults to `https://pretalx.com`. ### Output The Actor writes records to the default Apify dataset. #### Event records ```json { "record_type": "event", "event_slug": "robocon-2027", "event_name": "RoboCon 2027", "is_public": true, "date_from": "2027-03-08", "date_to": "2027-05-14", "timezone": "UTC", "locale": "en", "email": "info@example.com", "source_url": "https://pretalx.com/robocon-2027/", "api_url": "https://pretalx.com/api/events/robocon-2027/", "fetched_at": "2026-07-03T00:00:00Z" } ``` #### Session records When a public schedule export is available, session records include: ```json { "record_type": "session", "event_slug": "example-conf", "event_name": "Example Conf", "session_id": "ABC123", "session_title": "Building reliable data pipelines", "speakers": ["Jane Doe"], "track": "Data", "type": "Talk", "language": "en", "room": "Main Hall", "starts_at": "2026-04-10T09:00:00+02:00", "duration": "00:30", "source_url": "https://pretalx.com/example-conf/talk/ABC123/", "schedule_url": "https://pretalx.com/example-conf/schedule/export/schedule.json", "fetched_at": "2026-07-03T00:00:00Z" } ``` ### Notes and limitations - This Actor only uses public pretalx data and does not log in or bypass access controls. - Some pretalx events do not publish schedules yet. In that case, the Actor still outputs the event record and skips sessions. - Speaker/session endpoints in the pretalx REST API may require authentication for some events; this Actor relies on public schedule exports where available. - CFP deadlines are not consistently exposed through the public API. Use event dates and public event URLs as leads, then verify CFP state on the event page. ### Local development ```bash python -m venv .venv . .venv/bin/activate pip install -r requirements.txt python -m src ``` With Apify CLI: ```bash apify run apify push ``` ### Ethical use Use this Actor for public event research, monitoring, and outreach. Respect each conference's contact policy and avoid spammy bulk outreach. # Actor input Schema ## `mode` (type: `string`): discover: scan the public pretalx event API. events: fetch specific event slugs/URLs. both: do both. ## `eventSlugs` (type: `array`): Specific pretalx event slugs or event URLs to fetch, e.g. robocon-2027 or https://pretalx.com/robocon-2027/. ## `search` (type: `string`): Optional case-insensitive keyword filter applied to event names and slugs during discovery. ## `fromDate` (type: `string`): Optional ISO date filter, e.g. 2026-01-01. Applies to date\_from during discovery. ## `toDate` (type: `string`): Optional ISO date filter, e.g. 2026-12-31. Applies to date\_from during discovery. ## `maxEvents` (type: `integer`): Maximum number of event records to output. ## `includeDetails` (type: `boolean`): Fetch each event detail endpoint for contact, locale, logo/header, and domain metadata. ## `includeSessions` (type: `boolean`): Try common public schedule export endpoints and output session/talk records when available. Some events do not publish schedules yet. ## `maxSessionsPerEvent` (type: `integer`): Limits session records per event when public schedule export is available. ## `baseUrl` (type: `string`): pretalx instance base URL. Defaults to pretalx.com, but self-hosted pretalx instances can be used. ## Actor input object example ```json { "mode": "discover", "eventSlugs": [ "robocon-2027" ], "search": "python", "maxEvents": 50, "includeDetails": true, "includeSessions": true, "maxSessionsPerEvent": 200, "baseUrl": "https://pretalx.com" } ``` # API You can run this Actor programmatically using our API. Below are code examples in JavaScript, Python, and CLI, as well as the OpenAPI specification and MCP server setup. ## JavaScript example ```javascript import { ApifyClient } from 'apify-client'; // Initialize the ApifyClient with your Apify API token // Replace the '' with your token const client = new ApifyClient({ token: '', }); // Prepare Actor input const input = { "eventSlugs": [ "robocon-2027" ], "search": "python" }; // Run the Actor and wait for it to finish const run = await client.actor("to_kosmi/pretalx-conference-monitor").call(input); // Fetch and print Actor results from the run's dataset (if any) console.log('Results from dataset'); console.log(`💾 Check your data here: https://console.apify.com/storage/datasets/${run.defaultDatasetId}`); const { items } = await client.dataset(run.defaultDatasetId).listItems(); items.forEach((item) => { console.dir(item); }); // 📚 Want to learn more 📖? Go to → https://docs.apify.com/api/client/js/docs ``` ## Python example ```python from apify_client import ApifyClient # Initialize the ApifyClient with your Apify API token # Replace '' with your token. client = ApifyClient("") # Prepare the Actor input run_input = { "eventSlugs": ["robocon-2027"], "search": "python", } # Run the Actor and wait for it to finish run = client.actor("to_kosmi/pretalx-conference-monitor").call(run_input=run_input) # Fetch and print Actor results from the run's dataset (if there are any) print("💾 Check your data here: https://console.apify.com/storage/datasets/" + run["defaultDatasetId"]) for item in client.dataset(run["defaultDatasetId"]).iterate_items(): print(item) # 📚 Want to learn more 📖? Go to → https://docs.apify.com/api/client/python/docs/quick-start ``` ## CLI example ```bash echo '{ "eventSlugs": [ "robocon-2027" ], "search": "python" }' | apify call to_kosmi/pretalx-conference-monitor --silent --output-dataset ``` ## MCP server setup ```json { "mcpServers": { "apify": { "command": "npx", "args": [ "mcp-remote", "https://mcp.apify.com/?tools=to_kosmi/pretalx-conference-monitor", "--header", "Authorization: Bearer " ] } } } ``` ## OpenAPI specification ```json { "openapi": "3.0.1", "info": { "title": "pretalx Conference Monitor", "description": "Discover public pretalx events and export normalized event/session metadata for CFP, DevRel, sponsorship, and research workflows.", "version": "0.1", "x-build-id": "9zBRlDgmqsaIrcVle" }, "servers": [ { "url": "https://api.apify.com/v2" } ], "paths": { "/acts/to_kosmi~pretalx-conference-monitor/run-sync-get-dataset-items": { "post": { "operationId": "run-sync-get-dataset-items-to_kosmi-pretalx-conference-monitor", "x-openai-isConsequential": false, "summary": "Executes an Actor, waits for its completion, and returns Actor's dataset items in response.", "tags": [ "Run Actor" ], "requestBody": { "required": true, "content": { "application/json": { "schema": { "$ref": "#/components/schemas/inputSchema" } } } }, "parameters": [ { "name": "token", "in": "query", "required": true, "schema": { "type": "string" }, "description": "Enter your Apify token here" } ], "responses": { "200": { "description": "OK" } } } }, "/acts/to_kosmi~pretalx-conference-monitor/runs": { "post": { "operationId": "runs-sync-to_kosmi-pretalx-conference-monitor", "x-openai-isConsequential": false, "summary": "Executes an Actor and returns information about the initiated run in response.", "tags": [ "Run Actor" ], "requestBody": { "required": true, "content": { "application/json": { "schema": { "$ref": "#/components/schemas/inputSchema" } } } }, "parameters": [ { "name": "token", "in": "query", "required": true, "schema": { "type": "string" }, "description": "Enter your Apify token here" } ], "responses": { "200": { "description": "OK", "content": { "application/json": { "schema": { "$ref": "#/components/schemas/runsResponseSchema" } } } } } } }, "/acts/to_kosmi~pretalx-conference-monitor/run-sync": { "post": { "operationId": "run-sync-to_kosmi-pretalx-conference-monitor", "x-openai-isConsequential": false, "summary": "Executes an Actor, waits for completion, and returns the OUTPUT from Key-value store in response.", "tags": [ "Run Actor" ], "requestBody": { "required": true, "content": { "application/json": { "schema": { "$ref": "#/components/schemas/inputSchema" } } } }, "parameters": [ { "name": "token", "in": "query", "required": true, "schema": { "type": "string" }, "description": "Enter your Apify token here" } ], "responses": { "200": { "description": "OK" } } } } }, "components": { "schemas": { "inputSchema": { "type": "object", "properties": { "mode": { "title": "Run mode", "enum": [ "discover", "events", "both" ], "type": "string", "description": "discover: scan the public pretalx event API. events: fetch specific event slugs/URLs. both: do both.", "default": "discover" }, "eventSlugs": { "title": "pretalx event slugs or URLs", "type": "array", "description": "Specific pretalx event slugs or event URLs to fetch, e.g. robocon-2027 or https://pretalx.com/robocon-2027/.", "items": { "type": "string" } }, "search": { "title": "Keyword filter", "type": "string", "description": "Optional case-insensitive keyword filter applied to event names and slugs during discovery." }, "fromDate": { "title": "Event starts on/after", "type": "string", "description": "Optional ISO date filter, e.g. 2026-01-01. Applies to date_from during discovery." }, "toDate": { "title": "Event starts on/before", "type": "string", "description": "Optional ISO date filter, e.g. 2026-12-31. Applies to date_from during discovery." }, "maxEvents": { "title": "Maximum events", "minimum": 1, "maximum": 1000, "type": "integer", "description": "Maximum number of event records to output.", "default": 50 }, "includeDetails": { "title": "Fetch event details", "type": "boolean", "description": "Fetch each event detail endpoint for contact, locale, logo/header, and domain metadata.", "default": true }, "includeSessions": { "title": "Try public schedule/session export", "type": "boolean", "description": "Try common public schedule export endpoints and output session/talk records when available. Some events do not publish schedules yet.", "default": true }, "maxSessionsPerEvent": { "title": "Maximum sessions per event", "minimum": 1, "maximum": 5000, "type": "integer", "description": "Limits session records per event when public schedule export is available.", "default": 200 }, "baseUrl": { "title": "pretalx base URL", "type": "string", "description": "pretalx instance base URL. Defaults to pretalx.com, but self-hosted pretalx instances can be used.", "default": "https://pretalx.com" } } }, "runsResponseSchema": { "type": "object", "properties": { "data": { "type": "object", "properties": { "id": { "type": "string" }, "actId": { "type": "string" }, "userId": { "type": "string" }, "startedAt": { "type": "string", "format": "date-time", "example": "2025-01-08T00:00:00.000Z" }, "finishedAt": { "type": "string", "format": "date-time", "example": "2025-01-08T00:00:00.000Z" }, "status": { "type": "string", "example": "READY" }, "meta": { "type": "object", "properties": { "origin": { "type": "string", "example": "API" }, "userAgent": { "type": "string" } } }, "stats": { "type": "object", "properties": { "inputBodyLen": { "type": "integer", "example": 2000 }, "rebootCount": { "type": "integer", "example": 0 }, "restartCount": { "type": "integer", "example": 0 }, "resurrectCount": { "type": "integer", "example": 0 }, "computeUnits": { "type": "integer", "example": 0 } } }, "options": { "type": "object", "properties": { "build": { "type": "string", "example": "latest" }, "timeoutSecs": { "type": "integer", "example": 300 }, "memoryMbytes": { "type": "integer", "example": 1024 }, "diskMbytes": { "type": "integer", "example": 2048 } } }, "buildId": { "type": "string" }, "defaultKeyValueStoreId": { "type": "string" }, "defaultDatasetId": { "type": "string" }, "defaultRequestQueueId": { "type": "string" }, "buildNumber": { "type": "string", "example": "1.0.0" }, "containerUrl": { "type": "string" }, "usage": { "type": "object", "properties": { "ACTOR_COMPUTE_UNITS": { "type": "integer", "example": 0 }, "DATASET_READS": { "type": "integer", "example": 0 }, "DATASET_WRITES": { "type": "integer", "example": 0 }, "KEY_VALUE_STORE_READS": { "type": "integer", "example": 0 }, "KEY_VALUE_STORE_WRITES": { "type": "integer", "example": 1 }, "KEY_VALUE_STORE_LISTS": { "type": "integer", "example": 0 }, "REQUEST_QUEUE_READS": { "type": "integer", "example": 0 }, "REQUEST_QUEUE_WRITES": { "type": "integer", "example": 0 }, "DATA_TRANSFER_INTERNAL_GBYTES": { "type": "integer", "example": 0 }, "DATA_TRANSFER_EXTERNAL_GBYTES": { "type": "integer", "example": 0 }, "PROXY_RESIDENTIAL_TRANSFER_GBYTES": { "type": "integer", "example": 0 }, "PROXY_SERPS": { "type": "integer", "example": 0 } } }, "usageTotalUsd": { "type": "number", "example": 0.00005 }, "usageUsd": { "type": "object", "properties": { "ACTOR_COMPUTE_UNITS": { "type": "integer", "example": 0 }, "DATASET_READS": { "type": "integer", "example": 0 }, "DATASET_WRITES": { "type": "integer", "example": 0 }, "KEY_VALUE_STORE_READS": { "type": "integer", "example": 0 }, "KEY_VALUE_STORE_WRITES": { "type": "number", "example": 0.00005 }, "KEY_VALUE_STORE_LISTS": { "type": "integer", "example": 0 }, "REQUEST_QUEUE_READS": { "type": "integer", "example": 0 }, "REQUEST_QUEUE_WRITES": { "type": "integer", "example": 0 }, "DATA_TRANSFER_INTERNAL_GBYTES": { "type": "integer", "example": 0 }, "DATA_TRANSFER_EXTERNAL_GBYTES": { "type": "integer", "example": 0 }, "PROXY_RESIDENTIAL_TRANSFER_GBYTES": { "type": "integer", "example": 0 }, "PROXY_SERPS": { "type": "integer", "example": 0 } } } } } } } } } } ```