Business Registry Search: status, entity type, formation date and LEI from official open data

Check a company against official registries by name or registry id, and get back the entity facts: legal name, entity type, status, formation date, jurisdiction of formation, business address and, where one exists, its LEI.

• Registries covered: New York (Department of State), Colorado (Secretary of State), Connecticut (Secretary of the State) and the global GLEIF LEI index (every country).
• Entity facts only. No people data: no officers, directors, registered agents, organizers, members, managers, owners, emails or phone numbers.
• USD 0.90 per 1,000 records. Names with no match and failed lookups are free.
• Official open-data APIs only (the states' Socrata SODA APIs and the GLEIF API), at polite rates. No scraping of state search pages, no proxies, no browser.

What people use it for

• KYB first pass. Before a human review: does the company exist, is it active, what type is it, when was it formed, where, and does it have an LEI?
• Vendor and supplier checks. Match a supplier list against official records and flag names that are dissolved, revoked or not found.
• CRM cleanup. Replace typed company names with the legal name and registry id, and add the LEI.
• Enrichment tables. One call per row in Clay, Make, Zapier or your own pipeline: matchMode: exact, maxResultsPerSource: 1.

Sample output

A real row from the default run (6 October 2026). Colorado lists Starbucks Corporation, a Washington corporation; the actor found its LEI in the GLEIF index by legal name and jurisdiction of formation:

{
  "queryName": "Starbucks",
  "matchScore": 0.95,
  "matchType": "exact",
  "source": "co-sos",
  "jurisdiction": "US-CO",
  "registry": "Colorado Secretary of State, Business Division",
  "sourceDataset": "Business Entities in Colorado",
  "sourceDatasetUrl": "https://data.colorado.gov/d/4ykn-tg5h",
  "registryId": "19921028206",
  "legalName": "STARBUCKS CORPORATION",
  "entityType": "corporation",
  "entityTypeRaw": "FPC",
  "isForeign": true,
  "status": "active",
  "statusRaw": "Good Standing",
  "goodStanding": true,
  "formedOn": null,
  "foreignRegistrationOn": "1992-03-18",
  "dissolvedOn": null,
  "jurisdictionOfFormation": "US-WA",
  "addressType": "principal",
  "street": "2401 Utah Avenue S, Suite 800, MS: S-LA1",
  "city": "Seattle",
  "region": "WA",
  "postalCode": "98134-1435",
  "country": "US",
  "lei": "OQSJ1DU9TAOC51A47K68",
  "leiStatus": "ISSUED",
  "leiIssuedOn": "2012-11-28",
  "leiMatchedBy": "name and jurisdiction of formation",
  "lastUpdated": "2026-10-06",
  "recordUrl": "https://data.colorado.gov/resource/4ykn-tg5h.json?$select=entityid,entityname,...&entityid=19921028206",
  "officialSearchUrl": "https://www.coloradosos.gov/biz/BusinessEntityCriteriaExt.do",
  "licence": "Public Domain (dataset licence on data.colorado.gov). ...",
  "attribution": "Colorado Department of State (CDOS)"
}

A row from the LEI index (shortened):

{
  "queryName": "Shopify",
  "matchScore": 0.95,
  "jurisdiction": "LEI",
  "registryId": "549300HGQ43STJLLP808",
  "legalName": "SHOPIFY INC.",
  "entityType": "corporation",
  "status": "active",
  "formedOn": "2004-09-28",
  "jurisdictionOfFormation": "CA-ON",
  "addressType": "legal",
  "city": "OTTAWA",
  "country": "CA",
  "lei": "549300HGQ43STJLLP808",
  "leiStatus": "ISSUED",
  "lastUpdated": "2026-08-30",
  "recordUrl": "https://search.gleif.org/#/record/549300HGQ43STJLLP808",
  "licence": "CC0 1.0 (GLEIF LEI Data Terms of Use: https://www.gleif.org/en/meta/lei-data-terms-of-use)"
}

The default run (Starbucks, Stripe and Shopify, 4 best matches per registry) returned 38 records: New York 10, Colorado 9, Connecticut 7, LEI 12, with 5 state records matched to an LEI. The run also writes a SUMMARY record: per name and per registry the number of matches, the names with no match, any failed lookup with its error, each dataset's refresh time, LEI matches and duplicates skipped.

How to use it

1. Put your company names in Company names, one per line (or registry ids and LEIs in Registry ids or LEIs).
2. Pick a Name match: Starts with (default), Exact name (legal form ignored, so "Acme Inc" finds "ACME, INC." and "Acme LLC"), or Contains.
3. Leave Active entities only on for "does it exist and is it active"; switch it off to see dissolved, withdrawn and revoked entities too.
4. Run it, then export as CSV, JSON or Excel, or call it from the API.

Main inputs: companyNames, entityIds, matchMode (prefix, exact, contains), jurisdictions (US-NY, US-CO, US-CT, LEI; empty = all), onlyActive (default true), entityTypes, maxResultsPerSource (default 10), maxResults (default 1,000), minMatchScore (0 to 1), matchLei (default true), includeAddress (default true).

{ "companyNames": ["Acme Widgets Inc", "Northwind Traders LLC"], "matchMode": "exact", "maxResultsPerSource": 1, "minMatchScore": 0.95 }

Coverage, sources and licences

Jurisdiction	Official source (dataset)	What it holds	Refresh	Licence and terms
New York (US-NY)	Department of State, Division of Corporations: "Active Corporations: Beginning 1800", https://data.ny.gov/d/n9v6-gdp6	About 4.3 million active corporations, LLCs, partnerships and nonprofits (inactive ones are not in this dataset)	Refreshed 6 October 2026 when checked; newest filing the day before	No licence is declared on the dataset. The OPEN-NY Terms of Use (https://data.ny.gov/download/77gx-ii52/application%2Fpdf) invite you to "use our government information however you wish, in private sector projects"
Colorado (US-CO)	Secretary of State: "Business Entities in Colorado", https://data.colorado.gov/d/4ykn-tg5h	Every entity registered since 1864, all statuses	Daily	Dataset licence: Public Domain, attribution CDOS. Portal terms: https://data.colorado.gov/terms (required disclaimer below)
Connecticut (US-CT)	Secretary of the State: "Connecticut Business Registry - Business Master", https://data.ct.gov/d/n7gp-d28j	Every business entity, all statuses (name reservations and rejected filings are left out)	Daily	Dataset licence: Public Domain. Portal terms (https://data.ct.gov/terms): data is provided "as is"
Global (LEI)	GLEIF LEI records, https://api.gleif.org	About 3.45 million LEI records, every country (about 130,000 sole proprietors among them are left out)	Several times a day	CC0 1.0: "The data available through the Access Service are provided under the CC0 licence" (https://www.gleif.org/en/meta/lei-data-terms-of-use)

Every row carries its licence, attribution, sourceDataset, sourceDatasetUrl and lastUpdated (for state rows, the date the state last refreshed the dataset; for LEI rows, the date the LEI record was last updated).

Studied and left out: Oregon. The Oregon Secretary of State publishes "Active Businesses - ALL" on data.oregon.gov, but that portal has no state terms page; the only terms it links to are the Tyler Technologies Terms of Use (https://www.tylertech.com/terms), which say users may not "sell, resell, exploit, transfer, or transmit for any commercial purposes" any portion of the service. A paid tool cannot meet that, so Oregon is not covered.

Colorado's required disclaimer (from https://data.colorado.gov/terms): "The data made available here has been modified for use from its original source, which is the State of Colorado. THE STATE OF COLORADO MAKES NO REPRESENTATIONS OR WARRANTY AS TO THE COMPLETENESS, ACCURACY, TIMELINESS, OR CONTENT OF ANY DATA MADE AVAILABLE THROUGH THIS SITE. THE STATE OF COLORADO EXPRESSLY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE. The data is subject to change as modifications and updates are complete. It is understood that the information contained in the Web feed is being used at one's own risk."

What is deliberately left out: people

This tool returns entity facts only. These are never requested from the registries and never output:

• Officers, directors and the New York "CEO" (chairman) name and address.
• Registered agents (Colorado agent first, middle and last names and addresses; New York registered agent name and address).
• New York service-of-process names. New York's filing often names a person (the owner, an organizer or a lawyer) as the addressee. The query asks the portal to return the service-of-process address only when it is addressed to the entity itself; when it names anyone else, neither the name nor the address leaves the portal.
• Organizers, incorporators, members, managers and owners.
• Emails and phone numbers (Connecticut publishes business and survey email addresses: never requested).
• Ownership survey answers (Connecticut's woman-, veteran-, minority-, disability- and LGBTQI-owned flags).
• Sole proprietors in the LEI index (their record is a person's name and address): refused in the query and again in the code.
• Care-of and attention lines ("c/o ...", "Attn ...") are removed from any address.

Every output row has a fixed list of fields (below); nothing else from the source record is passed through.

Not a certified search

The data is an open-data copy of each registry, refreshed daily by the states and GLEIF. It is a fast first check, not a substitute for a certified search or a certificate of good standing. Always confirm anything that matters on the official search page given in each row (officialSearchUrl):

• New York: https://apps.dos.ny.gov/publicInquiry/
• Colorado: https://www.coloradosos.gov/biz/BusinessEntityCriteriaExt.do
• Connecticut: https://service.ct.gov/business/s/onlinebusinesssearch
• LEI: https://search.gleif.org/

Output fields

Field	Meaning
queryName, queryId	The name or id you gave
matchScore, matchType	0 to 1 (below); exact, prefix, word, contains or id
source, jurisdiction, registry	ny-dos / co-sos / ct-sots / gleif; US-NY, US-CO, US-CT or LEI; registry name
sourceDataset, sourceDatasetUrl	The open dataset the row comes from
registryId	NY DOS id, Colorado entity id, Connecticut business id, or the LEI
legalName	As registered (Colorado's appended "Dissolved October 27, 2008" goes to dissolvedOn)
entityType, entityTypeRaw	corporation, llc, lp, llp, nonprofit, cooperative, trust, partnership, fund, branch, other; and the registry's own wording
isForeign	Formed elsewhere and registered to do business in this state
status, statusRaw, goodStanding	active, inactive, dissolved or other; the registry's wording; Colorado's good standing (false for Delinquent and Noncompliant entities, which still exist)
formedOn, foreignRegistrationOn, dissolvedOn	Formation date (domestic entities and LEI records); date a foreign entity registered in the state; dissolution date (Colorado, Connecticut)
jurisdictionOfFormation, jurisdictionOfFormationRaw	As a code (US-DE, CA-ON, GB) and as written
addressType, street, city, region, postalCode, country, county	Business address of the entity: principal (Colorado principal office, New York physical location), business (Connecticut), service-of-process (New York, only when addressed to the entity itself), legal (LEI legal address). county is New York's county
lei, leiStatus, leiIssuedOn, leiMatchedBy	The LEI and its registration status (ISSUED, LAPSED...); for state rows, how it was matched
lastUpdated	Data date (see above)
recordUrl	The record on the portal's own API (only the non-personal columns), or the GLEIF record page
officialSearchUrl, licence, attribution, fetchedAt	Where to confirm, licence line, credit, time of the run

Matching and scores

Names are compared after removing case, accents, punctuation and the legal form (Inc, Incorporated, Corp, LLC, L.L.C., Ltd, LP, LLP, PLLC, GmbH, B.V. and similar), and "&" counts as "and".

• 1: the same name including the legal form. 0.95: the same name with another legal form ("Stripe Inc" against "STRIPE, LLC").
• Below that (at most 0.94): a blend of shared words, where your words sit in the name (start, whole word, inside a word) and how close the lengths are.
• Results are sorted best first; maxResultsPerSource keeps the best few per name and registry, and minMatchScore drops weaker ones.
• The LEI index matches whole words only, so Contains and a partial last word ("Strip") find nothing there.
• LEI matching. For each state record, the actor looks for a GLEIF record of the same entity: first by registration authority and registry number (for example New York DOS id 7858078 at GLEIF's RA000628), then by the same legal name and the same jurisdiction of formation. If two LEI records qualify, none is attached. A matched LEI is not repeated as its own row.
• One row per record per run. If two of your names find the same registry record, it is returned (and charged) once.

Pricing

Pay per record: USD 0.90 per 1,000 records (USD 0.0009 each) plus USD 0.001 per run. Higher Apify plans get up to 20% off.

• The default run (3 names, 38 records): about USD 0.035.
• 1,000 records: USD 0.90.
• A 2,000-name vendor list in exact mode with about 3 records per name across the four registries: 6,000 records, about USD 5.40.
• Not charged: names with no match, failed lookups, duplicates.

Set Maximum results or a maximum cost per run in Apify; the run stops cleanly at either.

Speed and limits

• The default run takes about 6 seconds on Apify. The tool sends one request at a time to each portal with at least 1 second between requests (the portals' robots.txt asks for a 1-second crawl delay) and at most 48 requests per minute to GLEIF (its documented limit is 60). On HTTP 429 it waits, slows down and retries.
• Throughput: about 0.8 names per second with LEI matching on (measured on Apify: 40 company names in exact mode, 89 records, in 50 seconds; so about 21 minutes for 1,000 names). The default run timeout is 1 hour (about 2,800 names); raise it for longer lists.
• Contains on New York scans the whole dataset and takes about 5 seconds per name.
• If a registry is down or changes its columns, that registry is skipped with a clear message in SUMMARY and the others still return.

What it does not do

• Officers, owners, registered agents, beneficial ownership, ownership trees or any other people data.
• States other than New York, Colorado and Connecticut (Oregon studied and left out for its terms, see above), filings and documents, UCC liens, credit or sanctions checks.
• Certified records or certificates of good standing.

Support

Open an issue on the Actor page with the input you used and the run link.

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