EU Tenders Tracker – TED Procurement Alerts (New & Changed)

Searches EU public procurement notices through the official Tenders Electronic Daily Search API (v3) and returns clean rows: title, short summary, buyer, country, CPV codes, deadline(s), estimated value, notice type and links. Turn on Only new/changed since last run to get a daily diff for alerts and CRMs.

Use cases

1. Daily bid alerts for IT services in Germany, France and the Netherlands.

   {"cpvCodes": ["72000000"], "countries": ["DEU", "FRA", "NLD"], "publishedWithinDays": 2, "onlyNewOrChanged": true, "maxItems": 500}
   

   Schedule it daily. Each run returns only the notices that are new or changed.
2. Bid-team pipeline. Use {"keywords": ["cybersecurity"], "deadlineFrom": "2026-11-01", "noticeTypes": ["cn-standard"]} to get open calls sorted by deadline.
3. Market intelligence. Run keyword searches over award notices to see who wins what.
4. Several watchlists. Give each saved task its own stateStoreName so the new/changed tracking stays separate.

Automations (Make, Zapier, n8n, Google Sheets)

• Make: Watch Actor Runs (scheduled task) → Get Dataset Items → filter to new or changed rows → Google Sheets Add a Row + Slack Create a Message. Docs: https://docs.apify.com/integrations/make.md
• Zapier: Finished Task Run → Fetch Dataset Items → Google Sheets Create Spreadsheet Row → Gmail digest. Docs: https://docs.apify.com/integrations/zapier.md
• n8n: Schedule → Apify Run Actor (with onlyNewOrChanged: true) → Google Sheets Append or Update keyed on publicationNumber → Slack. Docs: https://docs.apify.com/integrations/n8n.md
• Google Sheets (no-code): Actor-to-Actor integration to lukaskrivka/google-sheets. Docs: https://docs.apify.com/integrations/actors.md
• Email or Slack only: use https://docs.apify.com/integrations/gmail.md or https://docs.apify.com/integrations/slack.md

Inputs

Keywords (full text, any match), CPV codes, buyer countries (ISO alpha-3), deadline range, publication window, notice types, preferred language, max results (default 25, raise for bigger exports), and the only-new/changed toggle.

Output notes

• deadline is the earliest lot deadline (date only, as published); allLotDeadlines lists every lot. Award and prior-information notices usually have no deadline (null), and a search by publication date can include tenders whose deadline has already passed; use the deadline filters to get open tenders only.
• estimatedValue is the procedure-level estimated value when the buyer gave one (estimatedValueSource: "procedure"), otherwise the sum of lot values ("lots-sum"). If lots are in different currencies, or no value was published, it is null. Values are in estimatedValueCurrency, not converted.
• Optional fields the buyer did not publish are null; every row has the same field names.

How new/changed works

For each filter set (hashed), the actor stores a map of procedure → {content hash, publication number} in the named key-value store ted-tenders-state. A notice counts as new if its procedure wasn't seen in an earlier run (so on the first run everything is new), and as changed if its title, description, deadline, value, CPV codes or version changed, or if a newer notice (for example a corrigendum) was published for the same procedure. Unchanged notices are skipped and not billed.

Summaries

Summaries are deterministic and extractive: the leading sentences of the procedure description, capped at about 300 characters. There is no LLM involved, so there is no extra cost or hallucination, and the same input always gives the same output.

What we fix compared with other tender scrapers

Common complaint	This actor
Scrapes the website, breaks on layout changes	Uses the official API only
Stale data	Live query on every run
Missing deadlines/values/CPV	Pulls all lot deadlines, summed lot values, currency, CPV list
Duplicates	Deduped per run and across runs (incremental mode)
Pagination capped at the first page	Iteration-token pagination (250 per page) through all results
Silent failures	Input validation with clear messages (bad CPV/country/date), API errors surfaced, retries with backoff, RUN_STATS record

Example output

Trimmed real records (selected fields) (summary shortened here):

[
 {
  "publicationNumber": "667343-2026",
  "changeStatus": "new",
  "title": "Construction d'une Pouponnière, d'une Maison d'Enfants à Caractère Social et d'un accueil de jour",
  "summary": "Surface Plancher : 2082 m2",
  "buyerName": "Département du Territoire de Belfort",
  "buyerCountry": "FRA",
  "cpvCodes": [
   "09310000",
   "09331200",
   "37535200",
   "39221000",
   "42416100",
   "44212310",
   "44316500",
   "45112500",
   "45112710",
   "45215210",
   "45261100",
   "45261210",
   "45262311",
   "45262321",
   "45262650",
   "45330000",
   "45331000",
   "45421000",
   "45421100",
   "45421141",
   "45421146",
   "45431000",
   "45432111",
   "45442100",
   "90911100"
  ],
  "deadline": "2026-11-06",
  "estimatedValue": 5220000.0,
  "estimatedValueCurrency": "EUR",
  "url": "https://ted.europa.eu/en/notice/-/detail/667343-2026"
 },
 {
  "publicationNumber": "667344-2026",
  "changeStatus": "new",
  "title": "Доставка, инсталиране, конфигуриране и гаранционна поддръжка на компютърно оборудване за нуждите на БНБ",
  "summary": "Настоящата обществена поръчка включва доставка, инсталиране, конфигуриране и гаранционна поддръжка на компютърно оборудване, включващо хардуер и софтуер за нуждите на БНБ.",
  "buyerName": "БЪЛГАРСКА НАРОДНА БАНКА",
  "buyerCountry": "BGR",
  "cpvCodes": [
   "48822000"
  ],
  "deadline": "2026-10-26",
  "estimatedValue": 1924470.0,
  "estimatedValueCurrency": "EUR",
  "url": "https://ted.europa.eu/en/notice/-/detail/667344-2026"
 }
]

Key fields

Field	Meaning
publicationNumber	TED notice ID
changeStatus	new / changed / unchanged since your last run
title	Notice title (your language if available)
summary	Short extractive summary of the description
buyerName / buyerCountry	Contracting authority and ISO-3 country
cpvCodes	CPV classification codes
deadline	Earliest tender submission deadline
estimatedValue / estimatedValueCurrency	Estimated contract value
url	Link to the notice on ted.europa.eu

Pricing (pay-per-event)

• tender-result: $0.002 per notice delivered
• Actor start: Apify's default synthetic apify-actor-start event (platform default price).
• Unchanged notices skipped in incremental mode are not billed. Billing errors are logged and reported in the status message and RUN_STATS.chargeErrors.

Source, attribution & disclaimer

Source: TED – Tenders Electronic Daily (ted.europa.eu), © European Union. Notice data is reused under the Publications Office reuse policy and CC BY 4.0. Changes made: we select fields, filter, deduplicate and add short summaries. The original notices are linked in each record. The TED logo isn't used.

Source: TED – Tenders Electronic Daily, © European Union, https://ted.europa.eu

The notices are reused under CC BY 4.0 per the Publications Office reuse policy, and every row carries that attribution in its source field.

Changes we make: we select a subset of fields; flatten multilingual values to your preferred language (falling back to English, then the first available); merge lot deadlines and sum lot estimated values; generate an extractive summary from the leading sentences of the description (truncated, no rewording); and add changeStatus, contentHash, url/pdfUrl and source. We do not alter the original wording beyond truncation, and we do not republish questions from tenderers.

This actor is independent. Not affiliated with or endorsed by the EU Publications Office or the European Union.

Fair usage

• This actor uses only the public TED Search API (api.ted.europa.eu/v3/notices/search). It doesn't scrape the website and doesn't download notices one by one.
• The official TED fair-usage limits are 700 API calls per minute per IP, and 600 notice downloads per 6 minutes per IP for individual downloads (this actor makes none). The actor paces itself at about 10 requests/s at most, and one call returns up to 250 notices.
• The User-Agent identifies the actor and Agentic Solutions, with an optional contactEmail.
• Retry policies:
  • HTTP 429 uses its own budget of up to 8 waits. Each wait honours Retry-After, whether given in seconds or as an HTTP-date, and is capped at 120 s per wait and 600 s in total. Without a Retry-After it backs off 30 → 60 → 120 s.
  • 5xx/network errors get 5 attempts with backoff of 2 → 4 → 8 → 16 s.
  • 400 means invalid input.
  • Every failure ends the run with a clear message and still writes RUN_STATS. Unexpected JSON does the same.
• Change fingerprint versioning: the incremental state stores fingerprintVersion. When a new actor version changes how notices are fingerprinted, the stored state is rebaselined silently. Known notices are not re-reported or billed again, and only genuinely new notices or procedures are output.