Office to PDF & PDF/A: Word, Excel, PowerPoint, HTML, Images

Convert office documents to PDF — or to archival PDF/A-2b — in bulk, with a download link for every file. Word, Excel, PowerPoint, OpenDocument, RTF, TXT, CSV, HTML and images, modern and legacy formats alike.

• All common formats. DOCX, DOC, ODT, RTF, TXT, HTML, XLSX, XLS, ODS, CSV, PPTX, PPT, ODP, PNG, JPG, TIFF, SVG.
• PDF/A for archives and e-filing. One switch produces PDF/A-2b, the format courts, tax portals and archives ask for.
• Faithful layout. LibreOffice with metric-compatible fonts (Calibri, Cambria, Arial, Times New Roman, Courier equivalents) keeps line and page breaks; Cyrillic, Greek and most Latin scripts are covered.
• Batch and merge. Convert hundreds of files in one run and optionally get them merged into a single PDF.

Why this Actor

	This Actor	Typical alternatives
Archival PDF/A-2b	One switch — for courts, tax portals, e-invoicing and long-term archives	Usually plain PDF only
Legacy files	DOC, XLS, PPT, RTF and OpenDocument convert as well as DOCX/XLSX/PPTX	Modern formats only, or none at all
Price	$10 per 1,000 documents, any number of pages	Online converters: subscriptions or per-page fees; most Store PDF tools only render HTML/URLs ($5–25 per 1,000)
Batch + merge	Hundreds of files per run, optional single merged PDF, links for every file	Often one file at a time
Privacy	LibreOffice runs inside the Actor; files are not sent to a third-party conversion API	Many converters upload your files to an external service

Input

{
  "sources": [
    { "url": "https://example.com/contract.docx" },
    { "url": "https://example.com/price-list.xlsx" }
  ],
  "pdfA": false,
  "mergeIntoOne": true
}

Field	Meaning
sources	File URLs. Files in your own Apify key-value store work too: set the store's access to "Anyone with ID can read" and use https://api.apify.com/v2/key-value-stores/<store ID>/records/<key> (the Actor runs with limited permissions and does not use your token).
pdfA	Produce PDF/A-2b instead of plain PDF
mergeIntoOne	Also return merged.pdf with all converted documents in input order (no extra charge)

Output

One dataset item per document:

{
  "url": "https://example.com/contract.docx",
  "fileName": "contract.docx",
  "format": "docx",
  "pdfUrl": "https://api.apify.com/v2/key-value-stores/.../records/0001-contract.pdf?signature=...",
  "pdfKey": "0001-contract.pdf",
  "pages": 4,
  "bytes": 58211,
  "pdfA": false
}

The PDFs are stored in the run's key-value store; pdfUrl is a ready download link. A document that cannot be downloaded or opened (damaged, password-protected, wrong extension) gets an error field instead and is not charged.

Pricing

Pay per event:

Event	Price	What counts
document	$10 per 1,000	one successfully converted document (any number of pages)

Plus Apify's standard start fee of $0.05 per 1,000 runs. Merging is free. The run converts only as many documents as fit under your maximum charge per run.

Use with AI agents and code

• MCP (Claude, Cursor, VS Code, any MCP client): add https://mcp.apify.com?tools=ai_admin/office-to-pdf as an MCP server — the agent gets one tool with this Actor's input schema and pays per use through your Apify account.
• One HTTP call that returns the results:

curl -X POST "https://api.apify.com/v2/acts/ai_admin~office-to-pdf/run-sync-get-dataset-items?token=$APIFY_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{"sources": [{"url": "https://api.apify.com/v2/key-value-stores/FloomuI2DrQCJazY8/records/doc-en.docx"}, {"url": "https://api.apify.com/v2/key-value-stores/FloomuI2DrQCJazY8/records/sheet-en.xlsx"}], "pdfA": true, "mergeIntoOne": false}'

• Agentic payments: the Actor is enabled for Apify's agentic payments (x402), so autonomous agents can pay per run.

Open source: github.com/AndriyVK/-apify-document-tools

Limits

• Password-protected files are not supported. Maximum download size is 200 MB per file.
• Fonts that are not installed are replaced by metric-compatible ones; exotic fonts may change the look slightly.
• Multi-page TIFF images may be converted to their first page only.
• Macros are not executed (LibreOffice default macro security).