QuickBooks Online API - Accounting Automation

Automate QuickBooks Online accounting workflows. Manage invoices, customers, payments, vendors, bills, and items. Perfect for invoice automation, payment tracking, financial reporting, and CRM integration.

BYOK (Bring Your Own Key) -- you provide your own API credentials.

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Before You Start

This actor requires your own API credentials to fetch real data.

Where to get your key: QuickBooks OAuth 2.0 access token

You can test with Demo Mode first (free, no key needed) to see the output format before committing.

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Quick Start

Test with Demo Mode (free, no API key needed)

{
  "demoMode": true
}

Run with real data

{
  "demoMode": false,
  "task": "list_invoices",
  "accessToken": "YOUR_API_KEY_HERE",
  "useSandbox": false,
  "lineItems": [],
  "itemType": "Service",
  "maxResults": 100
}

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Input Parameters

Parameter	Type	Default	Required	Description
task	string	"list_invoices"	Yes*	Operation to perform
accessToken	string	-	Yes*	QuickBooks OAuth 2.0 access token
realmId	string	-	No	QuickBooks company/realm ID
useSandbox	boolean	false	No	Use sandbox environment instead of production
entityId	string	-	No	ID of the entity (customer, invoice, vendor, etc.)
customerId	string	-	No	Customer ID for invoice/payment operations
vendorId	string	-	No	Vendor ID for bill operations
invoiceId	string	-	No	Invoice ID for payment operations
displayName	string	-	No	Display name for customer/vendor
email	string	-	No	Email address for customer/vendor
phone	string	-	No	Phone number for customer/vendor
companyName	string	-	No	Company name for customer/vendor
lineItems	array	[]	No	Line items for invoice/bill (JSON array)
amount	number	-	No	Amount for payment
dueDate	string	-	No	Due date for invoice/bill (YYYY-MM-DD)
itemName	string	-	No	Name for creating item
itemType	string	"Service"	No	Type of item
unitPrice	number	-	No	Unit price for item
query	string	-	No	SQL-like query string for custom queries
startDate	string	-	No	Start date for filtering (YYYY-MM-DD)
endDate	string	-	No	End date for filtering (YYYY-MM-DD)
maxResults	integer	100	No	Maximum number of results to return
webhookUrl	string	-	No	URL to send results to (Zapier, Make, n8n, etc.)
demoMode	boolean	true	No	Run with sample data (no access token required)

*Required when Demo Mode is off.

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Pricing

This actor uses pay-per-event billing:

Event	Description	Price
API Request	Each QuickBooks API request completed	$0.01

Demo mode is free -- no charges for sample data.

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Troubleshooting

"API key is required"

You have Demo Mode turned off but didn't provide an API key. Either:

• Turn Demo Mode on to test with sample data
• Add your API key in the input

"API error 403" or "Unauthorized"

Your API key is invalid, expired, or doesn't have access to this specific API endpoint. Double-check your key and account permissions.

"API error 429" or "Rate limit"

Too many requests. Wait a minute and try again, or reduce the number of items per run.

No results or empty dataset

Check the run log for error messages. Common causes:

• Invalid input format (check the examples above)
• API key without proper permissions
• The target data doesn't exist or is too small to track

How do I test without an API key?

Enable Demo Mode in the input. This returns realistic sample data so you can verify the output format works for your workflow.

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Built by John Rippy | Actor Arsenal