Property Management KPI & Alerts Connector

Turn Buildium, AppFolio, QuickBooks Online (or a plain CSV export) into a live, benchmark-driven command center for your rental portfolio — in Puerto Rico or any U.S. state.

Who this is for

• Independent landlords and small multi-property owners who want investor-grade KPIs without hiring an analyst.
• Property management companies serving multiple clients who need one consistent KPI standard across every portfolio.
• Accountants, asset managers, and consultants who report on real estate performance for clients in the U.S. and Puerto Rico.

What it does

1. Connects to your property management platform (Buildium, AppFolio, QuickBooks Online) using your own API credentials, or accepts a manual CSV for a zero-integration start.
2. Normalizes rent roll, occupancy, and maintenance data into one common schema, regardless of source platform.
3. Calculates KPIs — occupancy %, vacancy %, delinquency %, and portfolio health — and compares them against configurable benchmarks (Cap Rate, Cash-on-Cash, DSCR, GRM, vacancy budget, maintenance/CapEx reserves, management fee range).
4. Selects your market: choose Puerto Rico or any of the 50 U.S. states + D.C. Puerto Rico runs add jurisdiction-specific context (CRIM, OGPe, sucesiones, seller financing, Ley 47-2021, hurricane/flood insurance exposure); U.S. state runs add general landlord-tenant, security-deposit, and Fair Housing considerations.
5. Sends alerts the moment a tenant is late on rent, a unit sits vacant too long, or a maintenance SLA is at risk — via webhook, Slack, email, or WhatsApp.
6. Outputs clean JSON ready for dashboards, spreadsheets, or MCP-compatible AI assistants.

Fully configurable benchmarks

Every threshold ships with sensible defaults but can be overridden per run — no hardcoded assumptions:

Metric	Default
Cap Rate	≥ 12%
Cash-on-Cash	≥ 12%
DSCR	≥ 1.25
GRM	< 10
Vacancy budget	8–10%
Maintenance reserve	5% of effective income
CapEx reserve	5% of effective income
Management fee	8–10%

Privacy by design

• Bring your own credentials. Your Buildium/AppFolio/QuickBooks keys stay in your input only — never shared with the developer.
• PII controls. Choose minimal, maskSensitive, or full handling; tenant names can be stripped automatically from the output.
• Multi-tenant safe. Each run is isolated by clientId, so agencies managing several clients keep every portfolio separate.

Getting started

1. Pick your platform (start with manualCsv if you don't have API access yet).
2. Select your market (Puerto Rico or a U.S. state) to load the right benchmarks and legal context.
3. Adjust thresholds and alertRules if your investment criteria differ from the defaults.
4. Add a webhookUrl or slackWebhookUrl to receive real-time alerts.
5. Run the Actor on a schedule (e.g. daily at 6am) to keep your KPIs and alerts always current.

Why teams choose this Actor

Most property-management software gives you raw data. This Actor gives you a decision: which units need attention today, and whether your portfolio still clears the investment bar you set for it.