Email Signature Generator

Generate professional email signatures with customizable templates, branding, and multi-format export (HTML, PNG, JPG, SVG). Perfect for businesses, freelancers, and professionals.

Overview

Creating a professional email signature can be a time-consuming task, especially for businesses that need consistent branding across multiple employees. The Email Signature Generator Actor simplifies this process by automating the creation of customized email and digital signatures. Users can input their name, title, contact information, company details, and branding preferences to generate personalized signature templates.

Key Features

Multiple Templates

Choose from a variety of professional designs to match your brand personality:

• Minimalist - Clean and simple design with minimal styling
• Corporate - Professional with company logo emphasis
• Creative - Modern with color accents and visual hierarchy
• Modern - Balanced design with social icons and branding

Social Media Integration

Automatically includes clickable icons for platforms like:

• LinkedIn
• Twitter/X
• GitHub
• Facebook
• Instagram

Brand Customization

• Upload logos via URL
• Select custom color schemes (primary and secondary colors)
• Choose custom fonts (web-safe or Google Fonts)
• Add company details and contact information

Multi-Format Export

Export signatures in multiple formats for maximum compatibility:

• HTML - Email-ready with inline CSS, compatible with Gmail, Outlook, Apple Mail
• PNG - High-quality raster image (400-1200px width)
• JPG - Compressed image format
• SVG - Scalable vector graphics for print and web

Additional Features

• Optional email disclaimer text
• Customizable image dimensions
• Responsive design for mobile email clients
• Email client compatibility (tested with major providers)

Target Audience

This Actor is perfect for:

• Small business owners looking to maintain professional branding
• Freelancers and consultants who need polished email signatures
• Marketing professionals managing multiple client signatures
• HR departments setting up consistent formats for new employees
• Agencies creating signatures for multiple clients

Benefits

✅ Time-saving - Automates the design process, saving hours of manual work

✅ Brand consistency - Ensures uniform branding across all company communications

✅ Professional image - Enhances credibility in email correspondence

✅ User-friendly - Reduces the technical barrier for non-designers to create attractive signatures

✅ Scalable solutions - Provides options for businesses needing multiple signature variations for different departments or team members

Input Parameters

Required Fields

Field	Type	Description
name	String	Your full name as it will appear in the signature
email	String	Your professional email address
template	String	Signature design template (minimalist, corporate, creative, modern)

Optional Fields

Field	Type	Description
title	String	Your professional title or position
company	String	Your company or organization name
phone	String	Your contact phone number
website	String	Your personal or company website URL
address	String	Your business address

Social Media Links

Provide URLs for your social media profiles:

{
  "socialMedia": {
    "linkedin": "https://www.linkedin.com/in/yourprofile",
    "twitter": "https://twitter.com/yourhandle",
    "github": "https://github.com/yourusername",
    "facebook": "https://facebook.com/yourpage",
    "instagram": "https://instagram.com/yourhandle"
  }
}

Branding Options

{
  "branding": {
    "logoUrl": "https://example.com/logo.png",
    "primaryColor": "#0066cc",
    "secondaryColor": "#666666",
    "fontFamily": "Arial, Helvetica, sans-serif"
  }
}

Output Configuration

Field	Type	Default	Description
outputFormats	Array	["html"]	Formats to generate (html, png, jpg, svg)
imageWidth	Integer	600	Width for image exports (400-1200 pixels)
includeDisclaimer	Boolean	false	Add a legal disclaimer
disclaimerText	String	-	Custom disclaimer text

Usage Examples

Example 1: Minimalist Signature

{
  "name": "Sarah Johnson",
  "title": "Senior Marketing Manager",
  "company": "Digital Innovations Inc.",
  "email": "sarah.johnson@digitalinnovations.com",
  "phone": "+1 (555) 123-4567",
  "website": "https://www.digitalinnovations.com",
  "template": "minimalist",
  "socialMedia": {
    "linkedin": "https://www.linkedin.com/in/sarahjohnson",
    "twitter": "https://twitter.com/sarahj_marketing"
  },
  "branding": {
    "primaryColor": "#2c3e50"
  },
  "outputFormats": ["html", "png"]
}

Example 2: Corporate Signature with Logo

{
  "name": "Michael Chen",
  "title": "Chief Technology Officer",
  "company": "TechCorp Solutions",
  "email": "michael.chen@techcorp.com",
  "phone": "+1 (555) 987-6543",
  "website": "https://www.techcorp.com",
  "address": "123 Innovation Drive, Silicon Valley, CA 94025",
  "template": "corporate",
  "socialMedia": {
    "linkedin": "https://www.linkedin.com/in/michaelchen",
    "twitter": "https://twitter.com/mchen_tech",
    "github": "https://github.com/mchen"
  },
  "branding": {
    "logoUrl": "https://www.techcorp.com/logo.png",
    "primaryColor": "#0066cc",
    "secondaryColor": "#666666"
  },
  "outputFormats": ["html", "png", "svg"]
}

Example 3: Creative Signature

{
  "name": "Emma Rodriguez",
  "title": "Creative Director",
  "company": "Pixel Perfect Studio",
  "email": "emma@pixelperfect.design",
  "phone": "+1 (555) 246-8135",
  "website": "https://www.pixelperfect.design",
  "template": "creative",
  "socialMedia": {
    "linkedin": "https://www.linkedin.com/in/emmarodriguez",
    "instagram": "https://instagram.com/emmacreates"
  },
  "branding": {
    "primaryColor": "#ff6b6b",
    "secondaryColor": "#4ecdc4"
  },
  "outputFormats": ["html", "png", "jpg"]
}

Output

The Actor generates and stores files in the Apify Key-Value Store and pushes structured data to the dataset:

Dataset Output

{
  "name": "Sarah Johnson",
  "email": "sarah.johnson@digitalinnovations.com",
  "title": "Senior Marketing Manager",
  "company": "Digital Innovations Inc.",
  "phone": "+1 (555) 123-4567",
  "website": "https://www.digitalinnovations.com",
  "template": "minimalist",
  "outputFormats": ["html", "png"],
  "htmlContent": "<table>...</table>",
  "htmlUrl": "https://api.apify.com/v2/key-value-stores/.../signature_Sarah_Johnson_20250106_143022.html",
  "imageUrl": "https://api.apify.com/v2/key-value-stores/.../signature_Sarah_Johnson_20250106_143022.png",
  "socialMedia": {...},
  "branding": {...},
  "createdAt": "2025-01-06T14:30:22.123Z"
}

File Storage

Generated files are stored in the Key-Value Store with public URLs:

• signature_[Name]_[Timestamp].html - Full HTML document
• signature_[Name]_[Timestamp].png - PNG image
• signature_[Name]_[Timestamp].jpg - JPG image
• signature_[Name]_[Timestamp].svg - SVG vector file

Email Client Compatibility

The generated HTML signatures are optimized for:

✅ Gmail (Web and Mobile) ✅ Outlook (Windows, Mac, Web) ✅ Apple Mail (macOS, iOS) ✅ Yahoo Mail ✅ Thunderbird ✅ Mobile Email Apps (iOS Mail, Android Gmail)

Installation Tips

For Gmail:

1. Copy the HTML content from the output
2. Go to Settings > See all settings > General > Signature
3. Paste the HTML (use "Insert HTML" option or paste directly)
4. Save changes

For Outlook (Windows):

1. Download the HTML file
2. Open Outlook > File > Options > Mail > Signatures
3. Click "New" and paste the HTML content
4. Save

For Apple Mail:

1. Download the HTML file
2. Open the file in a web browser
3. Select all content (Cmd+A) and copy (Cmd+C)
4. Go to Mail > Preferences > Signatures
5. Create new signature and paste (Cmd+V)

Local Testing

Test the signature generator locally before deploying:

# Install dependencies
pip install -r requirements.txt

# Install Playwright browsers
playwright install chromium

# Run tests
python test_signatures.py

Test outputs will be saved to test_output/ directory.

Technical Details

Architecture

• Language: Python 3.12
• Framework: Apify SDK 2.1+
• Browser: Playwright (Chromium)
• Validation: Pydantic v2
• Templating: Native Python with inline CSS

Dependencies

• apify - Apify SDK for actor development
• playwright - Browser automation for image generation
• pydantic - Data validation and type safety
• svgwrite - SVG generation
• beautifulsoup4 - HTML parsing
• pillow - Image processing

Project Structure

Signature-Generator/
├── .actor/
│   ├── actor.json              # Actor metadata
│   ├── input_schema.json       # Input parameters schema
│   ├── output_schema.json      # Output structure
│   └── test_inputs/            # Test cases
├── src/
│   ├── __main__.py             # Entry point
│   ├── main.py                 # Main orchestrator
│   ├── templates/              # Signature templates
│   │   ├── minimalist.py
│   │   ├── corporate.py
│   │   ├── creative.py
│   │   └── modern.py
│   ├── generators/             # Format generators
│   │   ├── html_generator.py
│   │   ├── image_generator.py
│   │   └── svg_generator.py
│   └── validators/
│       └── input_validator.py  # Pydantic models
├── Dockerfile
├── requirements.txt
├── test_signatures.py          # Local testing
└── README.md

Best Practices

1. Logo Images: Use high-resolution logos (PNG or SVG) with transparent backgrounds
2. Color Codes: Always use hex color codes (e.g., #0066cc)
3. Fonts: Stick to web-safe fonts for maximum compatibility
4. Image Width: Use 600px for optimal email client rendering
5. Social Links: Include only active, professional social media profiles
6. Disclaimer: Keep legal text concise (under 200 characters recommended)

Troubleshooting

Issue: Images not displaying in email

Solution: Ensure logo URLs are publicly accessible and use HTTPS

Issue: Signature too wide in mobile

Solution: Reduce imageWidth to 500-550px

Issue: Colors not matching brand

Solution: Verify hex color codes are valid (6 characters after #)

Issue: Fonts not rendering correctly

Solution: Use web-safe fonts like Arial, Helvetica, Georgia, or Times New Roman

Support

For issues, questions, or feature requests:

• Check the Apify Documentation
• Review test input examples in .actor/test_inputs/
• Contact your Apify account manager