EU Tender Bid/No-Bid Analyzer

Analyze an EU tender document against a company profile and receive a structured, evidence-backed BID, REVIEW, or NO_BID recommendation.

The Actor extracts text from a supplied PDF or accepts document text directly. In AI analysis mode, it identifies mandatory requirements, eligibility criteria, deadlines, risks, missing capabilities, required documents, clarification questions, and supporting evidence from the tender.

What this Actor does

• Accepts a tender as a direct HTTPS PDF URL, Base64-encoded PDF, or extracted text.
• Compares tender requirements with facts supplied in a company profile.
• Returns a fit score and confidence level.
• Produces a requirement-by-requirement compliance matrix.
• Distinguishes confirmed non-compliance from missing evidence.
• Detects expired submission deadlines and returns NO_BID deterministically.
• Supports English and German analysis output.
• Provides an extraction-only mode that does not call an AI model.

Processing modes

analyze

Extracts the document and performs the full AI-assisted Bid/No-Bid analysis. A companyProfile containing at least name and one entry in capabilities is required.

extract

Extracts document text and metadata without calling an AI model. A company profile is not required.

Input

Provide exactly one document source:

• documentUrl — direct public HTTPS URL to a PDF;
• documentText — text already extracted by the caller;
• documentBase64 — Base64-encoded PDF; fileName is required with this option.

You must set authorizedToProcess to true and confirm that you have the necessary rights to submit and process the document.

Minimal AI analysis example

{
  "mode": "analyze",
  "documentUrl": "https://example.eu/public-tender.pdf",
  "fileName": "public-tender.pdf",
  "companyProfile": {
    "name": "Example Company GmbH",
    "capabilities": [
      "Cloud software development",
      "Java and Spring Boot",
      "Technical project delivery"
    ],
    "countries": ["Germany", "Austria"],
    "languages": ["English C1", "German C1"],
    "yearsInBusiness": 10,
    "availableProjectTeamSize": 12,
    "confirmedLimitations": [
      "The company does not hold ISO 27001 certification."
    ]
  },
  "outputLanguage": "en",
  "includeComplianceMatrix": true,
  "authorizedToProcess": true
}

Extraction-only example

{
  "mode": "extract",
  "documentUrl": "https://example.eu/public-tender.pdf",
  "fileName": "public-tender.pdf",
  "authorizedToProcess": true
}

Company profile guidance

Use confirmed facts only. Missing profile information is treated as UNKNOWN, not automatically as a failed requirement.

Useful fields include:

• legal establishment and countries of operation;
• capabilities and industries;
• certifications and supported languages;
• years in business and relevant experience;
• available team size and annual revenue;
• reference projects with dates, scope, value, and outcomes;
• confirmedLimitations for gaps that are known to be true.

The quality of the recommendation depends on the quality and completeness of the supplied company profile.

Output

AI analysis mode returns one structured dataset item containing:

• decision: BID, REVIEW, or NO_BID;
• fitScore and confidence;
• opportunity and document metadata;
• mandatory requirements and eligibility criteria;
• required documents and confirmed missing capabilities;
• risks, deadlines, and clarification questions;
• compliance matrix and traceable source references;
• model and token-usage metadata.

Extraction mode returns the extracted text and document metadata.

Results are available in the run's default dataset and through the Apify API.

API

Start the Actor synchronously and receive dataset items:

curl -X POST \
  "https://api.apify.com/v2/acts/USERNAME~eu-tender-bid-analyzer/run-sync-get-dataset-items?token=APIFY_TOKEN" \
  -H "Content-Type: application/json" \
  -d @input.json

Replace USERNAME and APIFY_TOKEN with your Apify username and API token. For asynchronous processing, use the standard Apify Actor run endpoint and retrieve the default dataset after the run finishes.

Limits

• PDF size: up to 20 MB;
• page count: up to 150 pages;
• supplied text: up to 500,000 characters;
• text sent for AI analysis: up to 300,000 characters;
• direct URLs must use HTTPS and resolve to a public network address;
• redirects and downloads are bounded for security and reliability.

Image-only scanned PDFs are not OCR-processed in the current version. They may produce little or no extractable text.

Privacy and security

• Runs and stored results follow the privacy settings of the user's Apify account.
• The Actor runs with limited platform permissions.
• URL validation blocks private, loopback, link-local, and reserved network destinations.
• Submitted content is processed only to produce the requested run result.
• Do not submit confidential, personal, copyrighted, or restricted documents unless you are authorized to process them.

Important limitations

This Actor provides AI-assisted decision support, not legal, procurement, or financial advice. AI output can be incomplete or inaccurate. Verify every material finding, deadline, eligibility condition, and cited requirement against the original procurement documents before deciding whether to bid.