ATS Jobs Monitor – Greenhouse, Lever, Workable & Personio job boards

Get every open position of the companies you follow, straight from the official public job-board APIs of their applicant tracking system (ATS), in one clean schema – and schedule it in monitor mode to receive only the jobs posted since the last run.

• 4 ATS, one schema: Greenhouse, Lever (global + EU), Workable, Personio (XML feed). No browser, no login, no proxies.
• Monitor mode: new jobs only (optionally also changed and closed jobs), with firstSeenAt, changedFields and closedAt.
• Flexible input: greenhouse:gitlab, a job-board URL, a careers-page URL (the embedded board is detected) or a bare company name.
• Filters: title keywords, exclusions, locations, countries, remote only, employment type, posted within N days.
• Salary when the company publishes it (Lever salary ranges, or a range written in the description).
• Privacy by design: recruiter names, personal e-mails and phone numbers are removed from descriptions; ATS custom fields (which can contain people) are never copied.
• Pay only for results: per company checked and per job row; unknown boards and errors are free.

Use cases

• Recruiters and agencies – a daily feed of new roles at target accounts.
• Sales intelligence – "who is hiring for what" signals (e.g. companies opening data-engineering roles in Germany).
• Niche job boards – keep listings in sync with the employers' own boards.
• Job seekers – follow 20–200 companies and get notified only when something new appears.
• Labour-market research – snapshots of open roles by department, country and work model.

Input

Field	Type	Default	Description
companies	array	–	Required. ats:slug, job-board URL, careers-page URL or bare name (see below). Max 1,000 per run.
mode	all | monitor	all	monitor outputs only changes since the previous run.
monitorReport	array	["new"]	Which changes to output in monitor mode: new, changed, closed.
firstRunBehavior	emit-all | baseline-only	emit-all	For a company seen for the first time: output all jobs as new, or only save a baseline.
monitorStateKey	string	ats-monitor-state	Named key-value store holding the monitor state. One per watch-list.
keywords / excludeKeywords	array	–	Title (and department/team) contains any / none of these words.
locations	array	–	Location text contains any of these strings.
countries	array	–	ISO-3166 alpha-2 codes (IT, DE, US…).
includeRemoteInLocationFilter	boolean	true	Remote jobs pass location/country filters.
remoteOnly	boolean	false	Only remote jobs.
employmentTypes	array	–	full-time, part-time, contract, internship, temporary.
postedWithinDays	integer	–	Only jobs published in the last N days.
includeDescription	none | text | html	text	Description format (personal contact data always removed).
maxJobsPerCompany	integer	1000	Safety cap.
personioLanguage	string	–	Language of Personio feeds, e.g. en.
trackDescriptionChanges	boolean	false	In monitor mode, also treat description edits as changes.
probeBareNames	boolean	true	Try a bare name on Greenhouse → Lever → Workable → Personio.
maxConcurrency	integer	5	Companies processed in parallel (requests per ATS host are paced anyway).

How to reference a company

You give	Example
Prefixed slug (fastest)	greenhouse:gitlab, lever:spotify, workable:huggingface, personio:ottonova
Job-board URL	https://job-boards.greenhouse.io/gitlab, https://jobs.lever.co/spotify, https://apply.workable.com/huggingface/, https://ottonova.jobs.personio.de
Careers page	https://example.com/careers – the page is loaded once (if its robots.txt allows) and the embedded board is detected
Bare name	gitlab – probed on the 4 supported ATS, one request each

Example: daily "new jobs" feed

{
  "companies": ["greenhouse:gitlab", "lever:spotify", "workable:huggingface", "personio:ottonova"],
  "mode": "monitor",
  "monitorReport": ["new"],
  "firstRunBehavior": "baseline-only",
  "keywords": ["engineer", "data"],
  "countries": ["DE", "IT", "GB"],
  "includeDescription": "none"
}

Create a Schedule in Apify Console (e.g. every day at 08:00) with this input and connect an integration (e-mail, Slack, webhook, Google Sheets) to the dataset: each run contains only the jobs that appeared since the previous run. Use a different monitorStateKey for each independent watch-list.

Output

One dataset row per job (or per change in monitor mode). Example (real data, description shortened):

{
  "jobId": "lever:spotify:2a55d6c9-c564-443a-be3e-a3851db5a93b",
  "ats": "lever",
  "companySlug": "spotify",
  "companyName": "Spotify",
  "title": "Account Executive - Commercial, Spotify Technology",
  "department": "Operations and Business Support",
  "team": "Platform",
  "employmentType": "full-time",
  "workplaceType": "hybrid",
  "isRemote": false,
  "locations": ["New York, NY"],
  "country": "US",
  "salary": { "min": 87069, "max": 124385, "currency": "USD", "period": "year", "source": "text", "raw": "$87,069-$124,385" },
  "postedAt": "2026-10-23T15:00:40.768Z",
  "jobUrl": "https://jobs.lever.co/spotify/2a55d6c9-c564-443a-be3e-a3851db5a93b",
  "applyUrl": "https://jobs.lever.co/spotify/2a55d6c9-c564-443a-be3e-a3851db5a93b/apply",
  "description": "Spotify Technology is our business-to-business software team, …",
  "changeType": null,
  "changedFields": [],
  "firstSeenAt": null,
  "closedAt": null,
  "scrapedAt": "2026-10-28T15:35:12.120Z"
}

Field	Notes
jobId	Stable id ats:slug:nativeId – use it to de-duplicate.
companyName	From the ATS when available (Greenhouse, Workable, Personio), otherwise derived from the slug.
employmentType	Normalised: full-time, part-time, contract, internship, temporary or null.
workplaceType / isRemote	remote, hybrid, onsite when the ATS provides it; isRemote also uses the location text.
country	ISO code from the ATS or derived from the location; null for multi-country or unknown locations.
salary	source: "ats" for structured ranges, "text" when parsed from the description; null if not published.
changeType	Monitor mode only: new, changed (changedFields lists what changed) or closed (closedAt).

A SUMMARY record in the default key-value store lists every input entry with its ATS, status (ok, board-not-found, ats-not-detected, excluded-ats, error, duplicate), job and row counts, plus run totals.

Supported and excluded ATS

ATS	Source used	Status
Greenhouse	Job Board API boards-api.greenhouse.io/v1/boards/{token}/jobs (documented as public, no auth for GET)	✅
Lever	Postings API api.lever.co/v0/postings/{company} and EU instance (documented as public; robots crawl-delay 1 s respected)	✅
Workable	Public jobs endpoint www.workable.com/api/accounts/{subdomain} (documented for career-page widgets)	✅
Personio	Career-site XML feed {company}.jobs.personio.de/xml (documented, enabled by the company)	✅
Ashby	robots.txt of the API host not verifiable and /api/ disallowed on the jobs host	❌ recognised, not fetched
Recruitee	Careers Site API moving to company-issued tokens (Feb 2027)	❌ recognised, not fetched
SmartRecruiters	robots.txt disallows all crawlers	❌ recognised, not fetched
Workday	no documented public job-board API	❌ recognised, not fetched

Excluded boards appear in the SUMMARY with the reason and are not charged.

Pricing (pay per event)

Event	Price
Actor start	$0.005 per run
Company checked (board found and read successfully)	$0.002 per company
Job row	$0.0015 per row ($1.50 per 1,000)

Monitor mode charges only the rows it outputs: following 50 companies daily with ~10 new jobs/day costs about $0.12/day (≈ $3.60/month). Unknown, excluded or failing boards cost nothing. The run stops cleanly when your maximum cost per run is reached.

Limits and notes

• Only jobs that the company publishes on its public job board are returned (no internal or unlisted jobs).
• Salary is extracted only when the company publishes it; the first range in the description is used.
• Requests are paced per host (Lever: 1 request/second as asked by its robots.txt) and retried with back-off on 429/5xx.
• If a board fails during a monitor run, its saved state is left untouched, so jobs are never falsely reported as closed or new.
• Descriptions are scrubbed of personal contact data with heuristics: generic mailboxes such as jobs@company.com are kept.

Legal & data protection

The Actor reads only endpoints that the ATS vendors document for public use, identifies itself with an honest User-Agent, respects robots.txt and rate limits, and does not log in or bypass any protection. Job postings are public business information; the Actor does not collect recruiter or contact-person data. You are responsible for using the data in compliance with the terms of the job boards and applicable law (e.g. GDPR) in your use case. Some ATS hosts signal ai-train=no: do not use the output to train AI models.

Support

Open an issue on the Actor's Issues tab with the input you used (company list) and the run ID.

Disclaimer

This is not personalized advice. Material created also with the use of AI tools.