US Business Entity Search - Multi-State Secretary of State Records

Search official Secretary of State and Comptroller databases across New York, Texas, and California in a single run. Returns normalized business entity data including name, type, status, filing date, registered agent, officers, and addresses -- all from official government sources with no scraping required.

Unlike single-state tools, this actor searches multiple states simultaneously and returns a unified schema. One API call covers the three largest states by business entity count (CA #1, TX #2, NY #4).

Why Use This Actor

• Multi-state search in one run. No need to run separate scrapers for each state and manually merge results.
• Official government sources. Data comes directly from NY Department of State, TX Comptroller, and CA Secretary of State APIs.
• Normalized output. Every result has the same schema regardless of source state -- no post-processing needed.
• Full entity details. Officers, registered agents, addresses, filing dates, entity types, and status.
• No proxies needed. These are public government APIs, not scraping targets.
• Pay per result. Only pay for what you get.

Supported States

State	Source	Entities	Auth
CA	Secretary of State (CALICO API)	5.3M+	Free API key (apply here)
TX	Comptroller of Public Accounts	3.8M+	None
NY	Department of State	3.2M+	None

Together these three states cover over 12 million registered business entities -- roughly 35% of all US business registrations.

Input

Field	Type	Default	Description
searchQuery	string	"Tesla"	Business name to search
states	string[]	["NY", "TX"]	State codes to search (NY, TX, CA)
maxResults	integer	25	Max results per state (1-300)
fetchDetails	boolean	true	Fetch full details (officers, addresses)

California Setup

To include California results, set the CA_SOS_API_KEY environment variable in your Apify actor settings. The key is free -- apply at calico.sos.ca.gov.

Output

Each result is a normalized BusinessEntity with a consistent schema regardless of source state:

{
    "entityName": "TESLA, INC.",
    "entityId": "4596064",
    "state": "NY",
    "entityType": "FOREIGN BUSINESS CORPORATION",
    "status": "Active",
    "filingDate": "07/28/2014",
    "jurisdiction": "DELAWARE",
    "registeredAgent": "NATIONAL REGISTERED AGENTS, INC.",
    "address": {
        "street": "28 LIBERTY STREET",
        "city": "NEW YORK",
        "state": "NEW YORK",
        "zip": "10005"
    },
    "officers": [
        { "name": "ELON MUSK", "title": "CEO" }
    ],
    "sourceUrl": "https://apps.dos.ny.gov/publicInquiry/",
    "searchQuery": "Tesla"
}

Export results as JSON, CSV, or Excel directly from Apify.

Use Cases

• KYC/Compliance: Verify business registrations across multiple states before onboarding a client or vendor. Check entity status, standing, and jurisdiction of formation.
• Sales Intelligence: Find where a company is registered, who the officers are, and what registered agent they use. Build prospect lists from official records.
• Due Diligence: Cross-reference entity status across states for M&A, investment screening, or vendor audits. Identify inactive or dissolved entities.
• Lead Generation: Build databases of businesses by type (LLC, Corporation) across the three largest US states. Combine with other data sources for enrichment.
• Legal Research: Find registered agents, service of process addresses, and corporate officers for litigation or compliance investigations.

Pricing

Pay per result -- no monthly subscription required. See the Pricing tab for current rates.

Related Actors

For single-state searches with additional state-specific fields:

• New York Business Entity Search - NY-only with stock info and DOS process address
• Texas Business Search - TX-only with franchise tax status and SOS file number
• California Business Search - CA-only with standing and suspension info
• Florida Business Filings - FL bulk filing data by date range

For federal business data:

• SEC EDGAR Company Filings - SEC filings, financial data, insider transactions