Indiana Auto Dealer License Lookup & Leads Scraper (SOS)

Pain points

• The Secretary of State's dealer search refuses a search with no filter, opens behind a browser check, and shows 10 dealers a page: 2,442 pages for the whole list (checked 2026-11-07).
• Its CSV export starts every field with a tab and leaves quotes inside addresses unescaped ("1711 "I" AVE"), so a spreadsheet splits those rows; the address is one field (street, city, ZIP) with no state.
• One dealer number can hold several licence types (used, wholesale, watercraft), and some licences are listed twice, so a count of rows is not a count of licences.

What we solve

• Every licence in the Secretary of State's dealer list: 24,415 licences on November 7, 2026 (5,185 VALID), filterable by licence type, status, city and expiry date.
• One clean table: licence number exactly as the Secretary of State prints it, dealer name, licence type, status and status date, expiry date (YYYY-MM-DD), street, city and ZIP split out, business phone, insurance carrier and policy number, bond carrier and bond number.
• Looks up dealer names or licence numbers across every licence type; a number matches exactly, a name matches if it is contained in the dealer name.

Summary

Indiana Secretary of State dealer licences in one dataset: every licence in the state's public dealer search, 15 licence types from Dealer Used, Dealer New and Wholesale to Automotive Salvage Recycler, Transport Operator, Transfer, Manufacturer, Distributor, Automobile Auction, Watercraft (new and used), Converter Manufacturer and Manufactured Home sales lots and communities. Each row has the licence number, dealer name, licence type, status (Valid, Expired, Probation, Suspended, Revoked, Out of Business), status date, expiry date, street, city, ZIP, business phone, insurance carrier and policy number, and bond carrier and bond number. On November 7, 2026 the list held 24,415 licences, 5,185 of them VALID; every VALID licence carries a phone and a street address. No e-mail is published. Exports and lookups read a stored copy of the list. Pay only per licence returned.

Who it's for

• Auto-finance lenders, floor-plan providers and warranty companies reaching Indiana's licensed dealers
• Dealer-software, inventory, DMS and marketing vendors building a territory list
• Insurers and surety brokers who sell dealer garage policies and dealer bonds
• Compliance and KYB teams checking that a dealer's licence is valid before a deal

How to use

This actor does two jobs. Run it, then collect results from the run's dataset (export to JSON/CSV/Excel, or pull via the Apify API).

Get a list (export): no names, just filters; returns the whole matching list.

{
  "categories": [
    "DEALER USED",
    "DEALER NEW"
  ],
  "statuses": [
    "VALID"
  ],
  "maxResults": 500
}

Check specific firms (lookup): put company names or licence numbers in mode, queries; Inputs below says how each is matched.

{
  "mode": "lookup",
  "queries": [
    "AUTO SALES",
    "1200183"
  ],
  "maxResults": 20
}

See Inputs below for every available field.

What you get

One row per record:

Field	Description
license_number	Dealer licence number exactly as the Secretary of State prints it (e.g. 1200183, T30008877); listing_id holds the same
business_name	Dealer name as licensed; name holds the same
license_type	Licence type in the Secretary of State's words, e.g. DEALER USED, AUTOMOTIVE SALVAGE RECYCLER, TRANSPORT OPERATOR
status	VALID, EXPIRED, PROBATION, SUSPENDED, REVOKED, OUT OF BUSINESS - VOLUNTARY or OUT OF BUSINESS - ADMIN
expiration_date	Expiry date (YYYY-MM-DD)
address	Street address of the dealership
city	City
zip_code	ZIP code (ZIP+4 where printed)
address_state	IN for an Indiana ZIP; empty for out-of-state dealers (the list prints no state)
phone	Business phone as printed; phone_e164 holds it as +1XXXXXXXXXX
insurance_company	Insurance carrier on file
bond_company	Surety bond carrier on file
extras.insurance_policy_number	Insurance policy number on file
extras.bond_number	Bond number on file
extras.status_date	Date the current status was set (YYYY-MM-DD)
extras.mobility_endorsement	true where the licence carries the Secretary of State's Mobility endorsement (20 VALID licences on 2026-11-07)
source_url	The Secretary of State's public dealer search, with the licence number and type after the #

Sample:

{
  "license_number": "1200183",
  "business_name": "NEAL SCRAP METALS LLC",
  "license_type": "AUTOMOTIVE SALVAGE RECYCLER",
  "status": "VALID",
  "expiration_date": "2027-08-01",
  "address": "1711 \"I\" AVE",
  "city": "NEW CASTLE",
  "zip_code": "47362",
  "address_state": "IN",
  "phone": "7655294184",
  "insurance_company": "BENCHMARK INS CO",
  "bond_company": "THE OHIO CASUALTY INSURANCE COMPANY",
  "state": "IN",
  "source_url": "https://dealers.sos.in.gov/PublicDealerSearch/PublicSearch#1200183-AUTOMOTIVE-SALVAGE-RECYCLER",
  "extras": {
    "status_date": "2026-08-03",
    "insurance_policy_number": "CP 7002462",
    "bond_number": "999492801",
    "mobility_endorsement": false
  }
}

Inputs

Field	Required	Type	Default	Description
mode	no	string	"auto"	export: no names, just filters; returns the whole matching list. lookup / verify: put dealer names (matched if contained in the dealer name) or licence numbers (exact) in 'queries'. auto picks the mode for you.
query	no	string	—	A dealer's name (or listing number) to look up in the stored copy of the directory. Kept alongside 'queries' for saved tasks.
queries	no	array	[]	A dealer's name (or listing number) to look up in the stored copy of the directory. Several values in one run; combined with 'query'.
status	no	string	—	Only listings in this status. Kept alongside 'statuses' for saved tasks.
statuses	no	array	[]	Only listings in this status. Several values in one run; combined with 'status'.
city	no	string	—	Only listings in this city. Kept alongside 'cities' for saved tasks.
cities	no	array	[]	Only listings in this city. Several values in one run; combined with 'city'.
categories	no	array	[]	Only rows from this licence type (one or more). Available: AUTOMOBILE AUCTION, AUTOMOTIVE SALVAGE RECYCLER, CONVERTER MANUFACTURER, DEALER NEW, DEALER USED, DISTRIBUTOR, MANUFACTURED HOME COMMUNITY, MANUFACTURED HOME SALES LOT, MANUFACTURER, NOT APPLICABLE, TRANSFER, TRANSPORT OPERATOR, WATERCRAFT - NEW, WATERCRAFT - USED, WHOLESALE.
licenseTypes	no	array	[]	Same filter as 'Licence type', under the name every state licence actor takes; the two lists are combined.
expiresAfter	no	string	—	Only licences expiring on or after this date (YYYY-MM-DD). Licences with no published expiry are left out when set.
expiresBefore	no	string	—	Only licences expiring on or before this date (YYYY-MM-DD): renewals coming due.
maxResults	no	integer	500	Per query in lookup mode; per run in export mode.
proxyConfiguration	no	object	{"useApifyProxy": false}	Used only for live lookups; exports read the stored snapshot.

Pricing (Pay Per Event)

You pay per result (dataset-item) — no charge for empty runs. Example: 1000 license matches at $0.004/result ≈ $4.00.

Notices (unknown licence type, no match, source unavailable) are free. Apify platform usage is billed separately per your plan.

Use cases

• Dealer outreach: every VALID used and new car dealer in Indiana, with phone and street address (3,509 licences on 2026-11-07).
• Renewal and bond campaigns: licences expiring before a date (on 2026-11-07, 735 VALID licences expired in February 2027).
• Market sizing: count dealers by type and city (Indianapolis 599 VALID, Fort Wayne 259, Elkhart 223).
• Licence checks: confirm a dealer number's name, licence type, status and expiry.

Why this actor

• The whole Indiana dealer list in one dataset, every licence type and status.
• Filters by licence type, status, city and expiry date, each taking a list (the state's search has no expiry filter).
• Address split into street, city and ZIP; phone also as +1 E.164; one row per licence.
• Pay per licence; notices are free.

Limitations & updates

Covers the licences in the Indiana Secretary of State's public dealer search, every status. No e-mail and no original issue date. The list prints no state in the address, so address_state is IN only for an Indiana ZIP (83 VALID dealers are out of state). A licence the list repeats is returned once, and the one row with no dealer number is left out. Runs read a stored copy (its date is in the run log). One run returns at most 100,000 rows.

FAQ

Where does the data come from?

The Indiana Secretary of State's public dealer search (dealers.sos.in.gov, Public Dealer Search): its list of every dealer licence, all statuses. Exports and lookups read a stored copy of that list; the run log gives its date.

Which dealers are included?

Every licence type in the list: Dealer Used, Dealer New, Wholesale, Automotive Salvage Recycler, Transport Operator, Transfer, Manufacturer, Converter Manufacturer, Distributor, Automobile Auction, Watercraft - New, Watercraft - Used, Manufactured Home Sales Lot and Manufactured Home Community, plus one licence typed Not Applicable.

Is there a phone or email?

A business phone, yes: 5,185 of 5,185 VALID licences and 24,403 of 24,415 in all (checked 2026-11-07). The Secretary of State publishes no e-mail.

Are closed or revoked dealers included?

Yes. The list keeps every status: on 2026-11-07, 15,461 OUT OF BUSINESS - VOLUNTARY, 2,564 OUT OF BUSINESS - ADMIN, 937 REVOKED, 196 SUSPENDED, 70 EXPIRED and 2 PROBATION next to 5,185 VALID. Put VALID in Statuses for current dealers only.

How do I look up a dealer or a licence number?

Put names or licence numbers in queries and set mode to lookup. A number matches exactly (1200183); a name matches if it is contained in the dealer name.

How current is it?

Runs read a stored copy of the list, refreshed when it is over 30 days old and the actor is in use; the run log states its date, and a copy older than 45 days adds a free notice saying so.

How am I charged?

One event per licence returned. Notices are free.

Guides & use cases

Written up on scrapebench.dev — the bench that runs and verifies this actor against the live source every night:

• How-to: How to run Indiana Auto Dealer License Lookup & Leads Scraper
• Use case: Build an Indiana Dealer Renewal List for Bond and Garage-Policy Outreach

More actors, coverage and nightly verification results: scrapebench.dev

Works with AI assistants (MCP)

Callable as an MCP tool, so Claude, Cursor, VS Code Copilot and other MCP clients can run it directly. Grab the config from the MCP tab on this page — Apify hosts the server and keeps that snippet current, and OAuth signs you in on first connect, so no API token goes in your config file.

Then just ask:

"List VALID used car dealers licensed by the Indiana Secretary of State in Indianapolis, with phone numbers."

That is Licence type DEALER USED, Status VALID and City INDIANAPOLIS (363 licences in the 2026-11-07 list). Keep maxResults small on a first call. Runs started this way bill exactly like any other run.

Data & lawful use

This actor collects publicly available information that the Indiana Secretary of State (SOS) Dealer Services publishes for public lookup — licence records, business listings and the contact details professionals list there. Some of it identifies individuals (sole proprietors, licence holders, agents), so treat any names, phone numbers and emails in your results as personal data.

When you run this actor, you decide what is collected and what it is used for, so you are the controller of that data and we act only as your processor (Apify Standard Actor Contract). You need a lawful basis for your use, must honour opt-out and deletion requests, and must follow the marketing rules that apply to you (CAN-SPAM, TCPA, GDPR, CCPA and similar). Don't use the output for unsolicited bulk messaging, for screening covered by the FCRA, or for anything the source's own terms forbid.

Your results are stored in your own Apify account. We don't keep a copy of your results and don't sell or share them.

Disclaimer

This is an independent tool. It is not affiliated with, endorsed by or sponsored by the Indiana Secretary of State (SOS) Dealer Services. Names and marks are used only to describe the data source. Records are provided as published by the source and may be out of date or incomplete. For anything consequential (hiring, a permit, a legal decision), confirm the record with the issuing agency. You are responsible for making sure your use complies with applicable law and the source's terms.

Need help?

Open an issue on this actor's Issues tab and we'll respond there. Bug reports, missing fields and feature requests are all welcome. Guides and examples: scrapebench.dev.

If you are a person named in this data and want your record removed from our copy, email apify-help@scrapebench.dev; the source agency remains the official record.

Your run may be used to improve our services. If something looks off, or you want this actor to fit your use better, please share your run data with us: Apify Console → Settings → Security → Share run data with developers. It lets us see exactly what went wrong and keep improving the actor.