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SiteVerdict — PDF & Invoice Data Extractor (tables, line items)

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Extract text, tables and invoice data from PDFs without AI: supplier, VAT number (checked), invoice no., dates, net/VAT/gross totals and line items, each with a confidence score and arithmetic checks. UK/EU formats, optional OCR.

Pricing

Pay per event

Rating

0.0

(0)

Developer

Aman Thakran

Actor stats

Bookmarked

Total users

Monthly active users

2 days ago

Last modified

Categories

Developer tools

PDF URLs

pdfUrls

Optional

Public or pre-signed (S3, GCS, SharePoint/Drive direct-download) PDF links. Query strings of signed URLs are redacted in the output. Apify key-value store record URLs (including files you upload in Apify Console) also work. Anything you put in a request's userData is carried to the output as "context".

Type:array

Files in Apify key-value stores

keyValueStoreRecords

Optional

PDFs already stored in Apify key-value stores, as "storeIdOrName/key" (or just "key" for this run's default store). Use this for files you upload yourself, so they never need a public URL.

Type:array

Inbox batch (e-mails with PDF attachments)

inboxMessages

Optional

E-mail-style batch from your inbox parser, Zapier, Make or mail server: [{"messageId", "from", "subject", "receivedAt", "attachments": ["https://...pdf" | {"url", "filename"} | {"kvRecord": "store/key", "filename"}]}]. Every PDF attachment becomes one document; messageId/from/subject/receivedAt are copied to the output "context" so you can trace each bill to its e-mail. Non-PDF attachments (by filename) are skipped and not charged. Message bodies are never read.

Type:array

Inbox batch stored as a JSON record

manifestRecord

Optional

Optional: "storeIdOrName/key" of a JSON record holding the same array as "Inbox batch" (or {"messages": [...]}) - handy when an automation drops a batch file into a key-value store.

Type:string

Folder pages to scan for PDFs

folderUrls

Optional

Public pages that list PDFs: an HTML index / download page, a public S3-style bucket listing (XML), or a JSON list of URLs. Every PDF link found is processed. robots.txt is respected; pages behind a login are not supported. Combine with Monitor mode to process only new or changed files on each scheduled run.

Type:array

Folder link pattern (regex)

folderUrlPattern

Optional

Optional regular expression for links to pick up from folder pages when they do not end in .pdf (for example "/download?id="). Default: links ending in .pdf.

Type:string

Max PDFs per folder page

folderMaxPdfs

Optional

Safety cap on links taken from each folder page.

Type:integer

Minimum:1

Maximum:5000

Default:200

Dataset with PDF URLs

datasetId

Optional

Optional: ID of an Apify dataset (e.g. from a crawler) whose items contain PDF URLs.

Type:string

URL field in that dataset

datasetUrlField

Optional

Name of the field holding the PDF URL in each dataset item.

Type:string

Default:url

Authorization header (optional)

authorizationHeader

Optional

Sent as the HTTP Authorization header (e.g. "Bearer ...") only to the host of each PDF/folder URL, never to redirect targets on other hosts. Never logged or stored in the output.

Type:string

Invoice field extraction

invoiceMode

Optional

auto = extract invoice/receipt fields only when the document looks like an invoice, receipt or credit note; always = try on every PDF; off = text and tables only (no invoice-extracted charge).

Type:string

Default:auto

Options:

autoalwaysoff

Extract tables

extractTables

Optional

Detect tables from text positions and return them as rows, Markdown and CSV.

Type:boolean

Default:true

Include full text

includeText

Optional

Return the document text with the page layout preserved (columns line up).

Type:boolean

Default:true

Include per-page text

includePageText

Optional

Also return the text of each page separately.

Type:boolean

Default:false

Max text characters per document

maxTextChars

Optional

Longer text is truncated (textTruncated = true). Tables and invoice fields are not affected.

Type:integer

Minimum:0

Maximum:2000000

Default:100000

Number format

numberFormat

Optional

auto detects per document. uk = 1,234.56 (also Indian 1,23,456.78); eu = 1.234,56 or 1 234,56.

Type:string

Default:auto

Options:

autoukeu

Date order for ambiguous dates

dateOrder

Optional

auto = decided per document: unambiguous dates such as 25/12 or 12/25 settle it, otherwise US signals ($, US address, sales tax) mean month first, else day first. Set DMY or MDY to force one.

Type:string

Default:auto

Options:

autoDMYMDY

Default currency

defaultCurrency

Optional

ISO code used when a document shows no currency (e.g. GBP, EUR). Leave empty to report null.

Type:string

Default VAT country

defaultVatCountry

Optional

Two-letter country used to check VAT numbers printed without a country prefix (e.g. GB). Auto: GB when the document uses £.

Type:string

Include buyer name and VAT number

includeBuyerDetails

Optional

Off by default because the buyer may be a private individual. Turn on only if you have a lawful basis to process it (needed for complete UBL/Factur-X drafts).

Type:boolean

Default:false

Review threshold (confidence %)

reviewConfidencePercent

Optional

A document is flagged needsReview when a key field (supplier, invoice number, date, currency, total) is missing or below this confidence, when an error-level check fails, or when it is a possible duplicate. Fields below the threshold are also what the optional AI step looks at.

Type:integer

Minimum:0

Maximum:100

Default:80

Detect duplicate invoices

detectDuplicates

Optional

Flag the same file, the same supplier + invoice number, or the same supplier + amount + date seen earlier in the batch. Identical files are not processed or charged twice.

Type:boolean

Default:true

Remember invoices across runs

rememberAcrossRuns

Optional

Keep duplicate-detection keys (file hash, supplier tax ID/name, invoice number, total, date) in a named key-value store in YOUR Apify account, so an invoice paid last month is flagged when it arrives again. Always on in Monitor mode.

Type:boolean

Default:false

Monitor mode (only new or changed documents)

monitorMode

Optional

For scheduled runs: remembers every document (content hash, ETag, Last-Modified) in the named state store and outputs only new or changed ones. Unchanged documents are skipped and not charged. Uses polite conditional requests (If-None-Match / If-Modified-Since).

Type:boolean

Default:false

State store name

stateStoreName

Optional

Named key-value store that holds monitor and duplicate state. Use one name per supplier folder / client to keep their histories apart.

Type:string

Default:siteverdict-invoice-state

Alert webhook (Slack or any HTTPS URL)

alertWebhookUrl

Optional

Optional HTTPS webhook called once at the end of the run, e.g. a Slack incoming-webhook URL. Treated as a secret; never logged.

Type:string

Alert format

alertFormat

Optional

slack = {"text": ...} message; json = structured payload with the run summary and flagged documents.

Type:string

Default:slack

Options:

slackjson

Send the alert when

alertOn

Optional

problems = something needs review, is a duplicate or failed; new = at least one new/changed invoice; always = every run.

Type:string

Default:problems

Options:

problemsnewalways

Export files

exportFormats

Optional

Files written to the run's key-value store (links in OUTPUT): Excel workbook, Xero bills CSV, QuickBooks Online bills CSV, flat invoices CSV, UBL 2.1 (Peppol BIS 3) XML drafts, Factur-X/ZUGFeRD (CII) XML drafts and an HTML batch report. Exports are included in the price.

Type:string[]

Default:

[
  "xlsx",
  "xero",
  "quickbooks",
  "html"
]

Date format in Xero / QuickBooks files

exportDateFormat

Optional

Match your accounting organisation's region.

Type:string

Default:DMY

Options:

DMYMDYISO

Xero account code

xeroAccountCode

Optional

Expense account for imported bill lines (429 = General Expenses in Xero's default chart).

Type:string

Default:429

Xero tax rate name (optional)

xeroTaxType

Optional

Leave empty to map automatically (UK: 20% (VAT on Expenses), 5% (VAT on Expenses), Zero Rated Expenses, No VAT; elsewhere: Tax on Purchases). Set to force one tax rate name from your Xero organisation.

Type:string

QuickBooks expense account

quickbooksAccount

Optional

Account name for imported bill lines.

Type:string

Default:Uncategorized Expense

Write LINE_ITEMS.csv

writeLineItemsCsv

Optional

Save all line items of the run as one CSV file in the run's key-value store.

Type:boolean

Default:true

AI refinement (optional, your own key)

aiProvider

Optional

Off by default. When on, only documents flagged needsReview are sent - and only their weak fields are asked for - to YOUR Anthropic or OpenAI account. Every AI answer is verified against the PDF text (values must be printed, tax IDs must pass check digits, totals must add up) before it is accepted. Charged as ai-refined-document only when a verified field was filled or corrected; the LLM usage is billed by your provider.

Type:string

Default:none

Options:

noneanthropicopenai

Your LLM API key

aiApiKey

Optional

Your own Anthropic or OpenAI API key. Stored encrypted by Apify, never logged or written to the output.

Type:string

Model (optional)

aiModel

Optional

Default: claude-sonnet-5-5 (Anthropic) or gpt-4.1-mini (OpenAI). For high volumes a cheaper model such as claude-haiku-5-5 usually suffices because every answer is verified.

Type:string

Max documents sent to AI per run

aiMaxDocuments

Optional

Cost guard for your LLM account.

Type:integer

Minimum:0

Maximum:10000

Default:100

OCR scanned pages (slower, higher price)

enableOcr

Optional

Read pages without a text layer with tesseract.js OCR. About 2-10 s per page; charged as ocr-page instead of page-processed. Accuracy depends on scan quality.

Type:boolean

Default:false

OCR languages

ocrLanguages

Optional

Tesseract language codes joined by + (max 5), e.g. eng, eng+deu, fra+nld.

Type:string

Default:eng

OCR pages with fewer than N characters

ocrMinCharsPerPage

Optional

A page is OCR'd only when its text layer has fewer characters than this.

Type:integer

Minimum:1

Maximum:10000

Default:20

Max file size (MB)

maxFileSizeMb

Optional

Larger files are skipped (status too_large) and not charged.

Type:integer

Minimum:1

Maximum:100

Default:25

Max pages per document

maxPagesPerDocument

Optional

Only the first N pages are processed and charged (status partial).

Type:integer

Minimum:1

Maximum:2000

Default:50

Max documents

maxDocuments

Optional

Safety cap on documents per run.

Type:integer

Minimum:1

Maximum:10000

Default:1000

Parallel documents

maxConcurrency

Optional

Documents processed at the same time. Raise with more memory.

Type:integer

Minimum:1

Maximum:8

Default:2

Keep copies of the PDFs

storeSourceCopies

Optional

Off by default: PDFs are processed in memory and discarded. On = save each successfully processed PDF to this run's key-value store (kept for your storage retention period).

Type:boolean

Default:false

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