Florida State Procurement Monitor - MyFloridaMarketPlace Bids & Awards (US Government Contracts)

Executive Value Proposition

MyFloridaMarketPlace's Vendor Bid System has no timestamp sort, no RSS feed and no change log for the addenda that quietly move close dates - so checking it manually means re-scanning the full OPEN and CLOSED lists, by status and type, every single time. This Actor replaces that recurring manual scan with one scheduled run: it applies the same server-side filters as the portal's own search form (status, type, agency, UNSPSC code, publish/open/close dates), and in delta mode returns only the advertisements that are new, amended or have changed status since the previous run. Every record also arrives pre-normalised - UTC and Florida wall-clock timestamps, plain-text descriptions, flattened contacts, UNSPSC codes as a clean array - so a contracts or business-development team reviews a short, already-filtered diff instead of re-reading raw portal pages one advertisement at a time.

Who uses this

• Government contractors and SMEs (IT, construction, health and social services) - filter by commodityCodeIds, type and agency to see only the ITBs, RFPs and ITNs that match their line of business, with closeDateLocal and daysUntilClose to prioritise which ones to answer first.
• Capture teams, incumbents and competitive-bid intelligence - run with onlyNew: true against known solicitations and watch for event_type: UPDATED: the portal's version counter rises on every agency edit, so an addendum, a Q&A document or a close-date extension is caught even though the advertisement's publish date never moves.
• Compliance and bid-protest teams - track STATUS_CHANGE events (e.g. OPEN to CLOSED) and isAwardNotice / linkedAdNumber on Agency Decision notices to know the moment an intended award is posted against a solicitation they are following, and confirm on the portal before the statutory protest window closes.

Input

Every filter below is applied server-side by MyFloridaMarketPlace's own search endpoint unless marked client-side; leave everything empty to walk every OPEN advertisement.

{
    "statuses": ["OPEN", "CLOSED"],
    "types": ["4", "5", "6"],
    "agencyIds": ["30000021"],
    "commodityCodes": ["43230000"],
    "closesAfter": "0 days",
    "onlyNew": true,
    "maxItems": 200,
    "fetchDetail": true
}

Field	Type	Default	Description
statuses	string[]	["OPEN"]	OPEN, CLOSED, WITHDRAWN, PREVIEW. OPEN is 2 pages; add CLOSED (131 pages, fetched in parallel) for award tracking and STATUS_CHANGE events
types	string[]	[] (all)	1 Agency Decision, 2 Grant Opportunities, 3 Informational Notice, 4 ITB, 5 ITN, 6 RFP, 7 Public Meeting Notice, 8 RFI, 9 RSQ, 10 Single Source. Several = union
agencyIds	string[]	[]	MFMP organizationId values, e.g. 30000021 FDOT, 30000023 DCF, 30000029 AHCA, 30000032 DMS, 30000026 DOH. Every record carries its organizationId
agencyNameContains	string	-	Substring on the agency name or short name (client-side)
titleContains	string	-	Case-insensitive substring on the title
commodityCodes	string[]	[]	Exact 8-digit UNSPSC codes (the portal has no prefix search)
adNumber	string	-	One advertisement, 16672 or AD-16672
agencyAdNumberContains	string	-	Substring on the agency's own reference, e.g. DOT-RFP-27
dateFrom, dateTo	string	-	Publish window, absolute (2026-09-01) or relative (7 days). Amendments keep the original publish date
openBefore	string	-	Only advertisements whose open date is on or before this day
closesAfter	string	-	Only advertisements whose close date is on or after this day (0 days = still open today)
eventTypes	string[]	all three	Which of NEW_LISTING, UPDATED, STATUS_CHANGE to deliver
onlyNew	boolean	false	Delta mode - see Reliability below
deltaStateName	string	fingerprint of the filters	Name of the delta memory; share it between tasks on purpose, never by accident
resetState	boolean	false	Forget delivered advertisements and re-baseline
maxItems	integer	100	Cap on delivered records per run, and on cost. Maximum 50000
fetchDetail	boolean	true	One extra request per delivered record for description, commodity codes, documents, contact, response date, last-update timestamp, linked solicitation, indicator flags
maxConcurrency	integer	5	Parallel listing-page / detail requests (1-10)

Output

One real record (description trimmed; every record carries 70+ fields):

{
    "record_id": "16861",
    "event_type": "NEW_LISTING",
    "scraped_at": "2026-09-08T08:20:11.402Z",
    "is_new": true,
    "source_url": "https://vendor.myfloridamarketplace.com/search/bids/detail/16861",
    "data_source": "MyFloridaMarketPlace Vendor Information Portal (vendor.myfloridamarketplace.com), Florida Department of Management Services - public records under Florida Statutes ch. 119",
    "advertisementId": 16861,
    "uniqueName": "RFP-16861",
    "agencyAdNumber": "DOT-RFP-27-9018-SJ",
    "title": "Commercial Driver's License (CDL) Training and Testing Services",
    "type": "Request for Proposals",
    "typeId": "6",
    "status": "OPEN",
    "agency": "Florida Department of Transportation (FDOT)",
    "organizationId": 30000021,
    "organizationShortName": "FDOT",
    "openDate": "2026-09-03T20:06:37.000+00:00",
    "closeDate": "2026-09-21T14:00:00.000+00:00",
    "publishDateLocal": "2026-09-03 16:06 EDT",
    "closeDateLocal": "2026-09-21 10:00 EDT",
    "responseWindowDays": 17,
    "daysUntilClose": 13,
    "version": 1,
    "isAmended": false,
    "isAwardNotice": false,
    "isSingleSource": false,
    "descriptionText": "The Florida Department of Transportation requests competitive sealed bids/proposals/replies for the procurement of:\nCommercial Driver's License (CDL) Training and Testing Services...",
    "commodityCodes": [
        { "id": "86101715", "value": "Road or rail transportation vocational training services" },
        { "id": "86131701", "value": "Vehicle driving schools services" }
    ],
    "commodityCodeIds": ["71151007", "80111504", "86101609", "86101700", "86101715", "86111600", "86131700", "86131701", "86132000"],
    "documents": [
        {
            "fileName": "9018 - Solicitation Document.pdf",
            "downloadUrl": "https://vendor.myfloridamarketplace.com/mfmp/bids/detail/attachment/download?attachmentId=40095",
            "attachmentId": 40095,
            "description": "SOLICITATION DOCUMENT",
            "dateUtc": "2026-09-03T20:06:24.000Z"
        }
    ],
    "documentCount": 1,
    "responseContact": {
        "responseContact": "SHERILL JOHNSON",
        "email": "CO.Purch@dot.state.fl.us",
        "ph": "(000) 000-0000",
        "address1": "FDOT PROCUREMENT OFFICE",
        "city": "TALLAHASSEE",
        "state": "FL",
        "zip": "32399-0450"
    },
    "contactName": "SHERILL JOHNSON",
    "contactEmail": "CO.Purch@dot.state.fl.us",
    "minorityEncouraged": false,
    "preSolicitationConference": false
}

An amendment carries "event_type": "UPDATED", "is_new": false, a higher version, a previousVersion and a fresh entry in documents[] (e.g. "description": "Addendum No. 03 - Q&A"). An intent-to-award notice carries "type": "Agency Decision", "isAwardNotice": true and linkedAdNumber / linkedAdUrl pointing at the original solicitation.

Integration envelope (same on every run): record_id, event_type (NEW_LISTING / UPDATED / STATUS_CHANGE), scraped_at, is_new, source_url, data_source.

Advertisement fields, grouped: Identity (advertisementId, uniqueName, agencyAdNumber, title, type, typeId, status, isAwardNotice, isSingleSource) - Agency (agency, organizationId, organizationShortName, organizationEntity) - Dates, raw and normalised (openDate/closeDate/publishDate, their ...Utc and ...Local twins, publishDay, closeDay, responseWindowDays, daysUntilClose, isOpenForResponses) - Amendments (version, isAmended, previousVersion, previousStatus, lastUpdateDateUtc) - Detail, when fetchDetail: true (description, descriptionText, amountsUsd, maxAmountUsd, responseDate/responseDateLocal, linkedAdNumber/linkedAdUrl, withdrawn, minorityEncouraged, preSolicitationConference) - Commodity codes (commodityCodes as {id, value}[], commodityCodeIds) - Documents (documents[] with fileName, downloadUrl, attachmentId, description, dateUtc, documentCount) - Contact (responseContact raw object plus flattened contactName, contactEmail, contactPhone, contactAddress, contactCity, contactState, contactZip).

Output tab views: Overview, Bid pipeline, Amendments & status changes, Awards & single source, Contacts - or export JSON, CSV or Excel.

Reliability

Delta mode (onlyNew: true) is keyed on the portal's own version counter and status, not on publish date - because MFMP keeps an advertisement's original publishDate even after an agency adds an addendum, so a date-keyed check would never see the edit.

• Baseline run: the first run with onlyNew: true delivers up to maxItems of the most recently published matching advertisements and remembers each one's advertisementId, version and status in a private, named key-value store (florida-tenders-monitor-state-<deltaStateName>). A small maxItems on that first run keeps the baseline cheap; anything older is treated as history.
• Later runs: every run re-reads the full listing for your filters (MFMP has no timestamp sort), then delivers only rows that are unknown (NEW_LISTING), whose version rose (UPDATED) or whose status flipped (STATUS_CHANGE). Detail is fetched only for rows that will actually be delivered.
• Crash-safe delivery: memory is written only for records that were actually stored in the dataset, and records are appended oldest-first within a run, so a spending limit, timeout or platform migration mid-run never loses an advertisement - the next run simply picks up where delivery stopped. Anything that overflows maxItems is logged as a backlog and re-discovered automatically on the next run.
• Isolated or shared memory: different filter combinations get separate delta memories automatically (fingerprinted from your input); set deltaStateName to share one memory across tasks on purpose, or resetState: true to force a fresh baseline.
• Rate handling: the listing endpoint starts returning HTTP 429 above roughly 8 requests in flight, so default concurrency is 5 and 429s are retried with backoff rather than failing the run.
• Fail loud, not silent: every response is validated for the expected JSON shape; if the portal changes in a way the parser doesn't recognise, the run fails instead of returning an empty "0 results, success" dataset.

Pricing

Pay per event (PAY_PER_EVENT) - platform usage is included, you pay only for delivered records, never for compute time:

Event	Price	When it's charged
result	$0.003 per advertisement	A record delivered with full detail (description, commodity codes, documents, contact, 70+ fields)
result-summary	$0.001 per advertisement	A listing-only record (fetchDetail: false, or a detail request that could not be completed)
Actor start	$0.00005	Once per run

Worked examples from these figures: the entire OPEN register (roughly 165 advertisements) with full detail costs about $0.50; a daily delta-mode monitor that turns up 8 new or amended advertisements costs about $0.024/day - under $1/month; a full CLOSED-register backfill of roughly 13,000 records costs about $39 with detail or $13 listing-only. A quiet monitoring run that finds nothing new costs only the Actor-start fee.

Support & Enterprise SLA

This Actor is built and maintained by an independent developer, not a vendor support team - there is no enterprise SLA on offer, and none is claimed here. Bug reports and feature requests are handled through the Apify Store Issues tab for this Actor, with a typical first response inside about 48 hours. Versioned changes are recorded in the Actor's Changelog tab so you can see exactly what shipped between runs.