Business Contact Extractor

The most thorough and accurate contact extractor available — powered by AI and built with enterprise-grade verification.

Extract verified business emails and phone numbers from company websites, even when contact info is buried in PDFs, hidden behind navigation menus, or scattered across multiple pages. This Actor combines smart multi-page crawling, strict multi-layer validation, and optional AI-powered extraction to deliver results that other scrapers simply miss.

Why AI Makes the Difference

When you provide a Gemini API key, this Actor uses LLM-powered extraction to:

• Understand page context — AI reads the page like a human, identifying contact sections even on modern, JavaScript-heavy sites with minimal visible text
• Extract from complex layouts — Finds emails and phones embedded in stylized designs, image-based text, or unconventional formatting
• Validate intelligently — Cross-references extracted contacts against the page content to reject false positives
• Achieve 100% email accuracy — In real-world benchmarks, LLM mode eliminated all email errors

Even without AI, this Actor runs 50+ validation rules on every email and phone number — rejecting hex IDs, placeholder text, vendor emails, invalid formats, and other junk that pollutes typical scraper output.

Ideal for lead generation, B2B prospecting, data enrichment, and CRM automation. Works as a business email scraper, website contact finder, and phone number extraction API.

Pricing

This Actor uses Apify's pay-per-event model:

Fee Type	Cost
Actor Start	$0.05 per run
Result	$0.006 per domain

Example: Processing 100 domains costs approximately $0.65 ($0.05 start fee + $0.60 for 100 results).

LLM Cost (Optional)

The optional LLM feature uses Gemini 2.0 Flash, which has an extremely generous free tier. For most users, the LLM cost is completely free or negligible — typically just a few cents even for thousands of domains.

Get a free Gemini API key at https://aistudio.google.com/

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Why This Scraper Is Different

Most contact scrapers only scan a single page or rely on simple pattern matching. That misses a huge amount of real business contact information.

This Actor is designed to be far more thorough and reliable, using a hybrid system that dramatically improves both coverage and accuracy:

🔍 Smart Multi-Page Crawling

Automatically looks for:

• Contact pages
• About/team/support pages
• Footer links
• Auto-discovered subpages

This avoids the “homepage only” limitation of basic scrapers.

🧠 AI-Powered Extraction + Strict Verification

Every contact goes through a multi-stage validation pipeline:

• Format validation — Rejects malformed emails, hex IDs, UUID fragments, and datetime strings
• Domain matching — Prioritizes emails matching the company's own domain
• Vendor filtering — Excludes generic vendor emails (e.g., orders@toasttab.com)
• Phone normalization — Converts all numbers to E.164 international format
• Duplicate detection — Removes redundant entries across all pages

With the optional Gemini AI integration, the Actor can also:

• Parse JavaScript-rendered content that basic scrapers miss
• Understand semantic context to find contacts on unconventional page layouts
• Cross-validate LLM findings against strict rules to eliminate hallucinations

📄 PDF Contact Extraction

Many companies hide contact details inside:

• brochures
• catalogs
• downloadable spec sheets

This Actor automatically fetches and scans PDFs for emails and phone numbers — a major upgrade over typical HTML-only scrapers.

🧹 Enterprise-Grade Data Quality

This isn't just extraction — it's verification at scale. Every result passes through 50+ validation rules:

• Rejects placeholder emails (test@, noreply@, example@)
• Filters out vendor/third-party emails (toasttab, squarespace, wix)
• Removes invalid phone patterns (hex IDs, tracking codes, dates)
• Normalizes all phones to E.164 international format
• Deduplicates across all crawled pages
• Prioritizes brand-matching emails as the primary contact

The result: CRM-ready data you can trust, not a list of garbage to clean up manually.

📦 Bulk CSV Upload

Upload a CSV of domains and process hundreds of websites in one run.

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Performance (Based on Real-World Benchmarking)

Testing with 30 trade show exhibitor domains:

Metric	Without LLM	With LLM
Email accuracy	92%	100%
Email coverage	80%	83%
Phone coverage	87%	90%

These results are significantly higher than traditional scrapers.

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Performance Guarantees & Crawling Limits

To ensure fast and reliable performance on the Apify platform, this Actor enforces strict limits:

Limit	Value	Reason
Max pages per domain	3	Ensures fast completion and high health score
Per-domain timeout	6 seconds	Prevents slow sites from blocking the queue
Global run timeout	5 minutes	Ensures runs always complete within Apify limits

Important notes:

• User requests for deeper crawling (>3 pages) are automatically capped for stability
• PDF extraction is disabled by default because it significantly increases run times. Enable it via enablePdfExtraction: true if needed.
• Each domain is time-limited to ~6 seconds, ensuring the Actor can process large batches efficiently

Recommended batch sizes: 50–250 domains per run for optimal performance.

This is not a full-site spider. The Actor is optimized for fast, targeted contact extraction from the homepage and key contact pages — not deep crawling entire websites.

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Input Options

Option 1 — Domain List

{
  "domains": ["example.com", "another-company.com"],
  "maxPagesPerDomain": 3,
  "llmApiKey": "your-gemini-api-key"
}

Option 2 — CSV Upload

Upload a CSV with a domain, website, or url column:

domain
example.com
another-company.com
acme-corp.net

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Parameters

Parameter	Type	Description
domains	array	List of domains or URLs to scrape
csvFile	file	CSV file with domain/website/url column
maxPagesPerDomain	integer	Max pages to crawl per domain (default: 3, max: 3)
enablePdfExtraction	boolean	Enable PDF extraction (default: false, slower but more thorough)
llmApiKey	string	Gemini API key for enhanced accuracy

Get a free Gemini API key at https://aistudio.google.com/

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Output Format

Each domain produces one result:

{
  "domain": "example.com",
  "primary_email": "contact@example.com",
  "primary_phone": "+14155551234",
  "supplemental_emails": ["sales@example.com", "support@example.com"],
  "supplemental_phones": ["+14155555678"]
}

Output Fields

Field	Description
domain	Domain that was scraped
primary_email	Best email found (prefers brand domain)
primary_phone	Best phone found (E.164 format)
supplemental_emails	All other valid emails found
supplemental_phones	All other valid phones found

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Usage Tips

• Add a Gemini API key for maximum coverage and 100% email accuracy
• Use CSV upload for large batches (50–250 domains recommended)
• Enable enablePdfExtraction if contact info is often in PDF brochures/catalogs
• Find results in the Dataset tab after the run completes

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Limitations

• Cannot extract contacts behind login walls
• Cannot retrieve contacts locked behind form submissions

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If you need high-quality business contact data at scale, this Actor provides the most robust and accurate extraction method available on Apify.