All Property Management Scraper [$2.50/1K💰] | Emails | Fees

All Property Management Scraper

Scrape US property management companies from the All Property Management directory — company emails, phones, offices, management fees, services and certifications — for one state, a list of cities, or all 50 states.

Build Property Management Lead Lists And Rental Market Research

• Build a B2B lead list of US property management companies with public emails and phones
• Research management fees, services and portfolio sizes by state or city
• Recruit local managers for HOA, single-family, multi-family or commercial portfolios
• Enrich CRM and outreach records with office addresses and service ZIPs
• Monitor the directory for new offices and newly published bios on a weekly schedule

How It Works

The Actor collects publicly available All Property Management directory data and normalizes it into one schema. Provide states or cities; it reads the published directory and company profiles, then writes one row per company.

• states and cities choose the coverage; leaving both empty scans all 50 states plus DC.
• includeProfileDetails adds phone, website, fees, services and certifications.
• A 200-company California run finishes in roughly 10 seconds.

Each row is one company with its main office, service ZIPs, property types, portfolio brackets, fee signals and certifications. Export the dataset as JSON, CSV or Excel, or read it through the Apify API for a CRM, lead-scoring pipeline or market report.

Scrape Property Management Companies In All 50 States

The directory covers roughly 1,800 companies nationwide.

• states takes two-letter codes. The default is ["CA"].
• cities takes "City, ST" entries and adds city-level searches on top of the selected states.
• Leaving both states and cities empty scans all 50 states plus DC. That is the widest and slowest mode.
• maxItems defaults to 200 and caps at 5,000 companies per run.

One company may serve several states and appear in more than one state search; the Actor de-duplicates by company id before writing rows.

Extract Management Fees, Services And Certifications

Bio enrichment (includeProfileDetails, on by default) adds the fields that make the directory useful for screening rather than just contact lookup:

• Management fees — monthly flat fee, leasing fee and percent of rent, plus the raw sentence used to derive them
• Services — screening, maintenance, accounting, rent collection, leasing, inspections, 24/7 response, HOA and commercial
• Certifications — NARPM, CPM, IREM, CCIM, CRMC, AMO, CAI and similar mentions
• Portfolio signals — property types, units-managed brackets, founded year and years in business

Fee parsing is intentionally conservative: managementFee.percentOfRent is only set when the bio states a percentage, and raw keeps the original sentence so every number can be verified.

Property Management Data For Lead Generation And Market Research

Typical workflows:

• B2B outreach — filter by state, city or service ZIP, then push emails and phones into a CRM
• Investor shortlisting — compare fee structure and services for HOA or single-family portfolios
• Market mapping — count managers per metro and identify gaps in coverage
• Competitor tracking — re-run monthly and diff new companies, offices and certifications

Input

Field	Type	Required	Default	Notes
states	array of strings	No	["CA"]	Two-letter US state codes, e.g. CA, TX, FL. Empty + empty cities = all 50 states + DC.
cities	array of strings	No	—	"City, ST" format, e.g. "Austin, TX". The state code is required.
maxItems	integer	No	200	Maximum companies saved in one run. Minimum 1, maximum 5,000.
includeProfileDetails	boolean	No	true	Collect each company profile for phone, website, fees, services and certifications. Turn off for a cheaper directory-only run.
proxy	object	No	—	Standard Apify proxy configuration. Off by default.

Output

One row per property management company.

Field	Description
companyId, name, profileUrl, logoUrl, tagline	Company identity. profileUrl redirects to the canonical profile.
phone, website, email	Public contact details listed in the directory or the company bio. Not every company publishes all three.
address, city, state, zip	Main office.
serviceZips, additionalOffices	ZIPs and addresses of listed branch offices.
propertyTypes, unitsManagedRanges	Managed property categories and portfolio-size brackets.
unitsManagedMentioned, foundedYear, yearsInBusiness	Bio-derived portfolio size and age signals.
managementFee	raw, monthlyFlatFeeUsd, leasingFeeUsd, percentOfRent, flatFeeMentioned, percentOfRentMentioned.
services, servicesList	Booleans plus a list for screening, maintenance, accounting, eviction, rent collection, leasing, inspections, 24/7 response, HOA and commercial.
certifications	NARPM, CPM, IREM, CCIM, CRMC, AMO, CAI, licensed and similar mentions.
businessDescription	First 1,200 characters of the company bio.
foundInState, profileStatus, scrapedAt	Run metadata. profileStatus is ok, unavailable, skipped or failed.

Example Input

{
  "states": ["CA", "TX"],
  "cities": ["Austin, TX"],
  "maxItems": 500,
  "includeProfileDetails": true
}

Example Output

{
  "companyId": 48059,
  "name": "Wells Association Management",
  "profileUrl": "https://www.allpropertymanagement.com/property-management/companies/48059/",
  "phone": "(619) 555-0123",
  "website": "https://example.com",
  "email": "info@example.com",
  "address": {
    "street": "501 West Broadway Suite 800",
    "city": "San Diego",
    "state": "CA",
    "zip": "92101",
    "country": "US"
  },
  "serviceZips": ["92101"],
  "propertyTypes": ["Homeowners Association (50-99 units)"],
  "unitsManagedRanges": ["Homeowners Association (50-99 units)"],
  "managementFee": {
    "raw": "Our management fee is 8% of rent.",
    "monthlyFlatFeeUsd": null,
    "leasingFeeUsd": null,
    "percentOfRent": 8,
    "flatFeeMentioned": false,
    "percentOfRentMentioned": true
  },
  "servicesList": ["maintenance", "accounting", "rentCollection"],
  "certifications": ["NARPM"],
  "profileStatus": "ok",
  "scrapedAt": "2026-10-23T08:04:15.000Z"
}

Schedule Property Management Directory Monitoring

Every run is a normal Apify Actor run, so you can:

• call it through the Apify API and read the dataset with GET /v2/datasets/{datasetId}/items
• export to JSON, CSV, Excel or HTML from the Console
• connect Zapier, Make or Google Sheets through Apify integrations
• set a webhook to notify your app when a run finishes

For monitoring, schedule a weekly run on the states you care about with includeProfileDetails: false for a cheap change check, then re-run with bios only for the companies you plan to contact.

Related Actors

• All Property Management Scraper — an alternative scraper for the same directory, focused on email-first B2B leads
• Property Management Leads Scraper — property management companies with contact emails and lead scores
• Apartments.com Scraper — rental listings with the management company behind each property
• US Rental Listings & Real Estate Data API — a large US rental listings feed for rent comps
• Redfin Scraper — for-sale and sold homes with listing agents and brokerages

FAQ

Is there an official All Property Management API?

No public developer API is documented. This Actor collects the publicly visible directory search and company profile data without authentication.

Why use this Actor instead of scraping the directory manually?

Manual collection means clicking every profile and copying fees and services by hand. This Actor enumerates a state in about 1.2 seconds, fetches bios in parallel and normalizes the fee text into comparable fields, so a 500-company list takes minutes rather than hours.

What are alternatives to this Actor?

Other Apify Actors cover the same directory with an email-first focus, and general B2B databases (Apollo, ZoomInfo) sell company contacts by industry. Those databases are broader but usually do not include this directory's management-fee and service fields.

Does every company include an email and phone?

No. The Actor returns what the directory and the company bio publish. Some companies list only a phone, only a website, or no direct contact at all; profileStatus and the empty fields show what was available at run time.

How do I get a list of property management companies in California?

Run the Actor with states: ["CA"] and a maxItems you are comfortable with. Leaving includeProfileDetails on adds fees, services and certifications; turning it off returns directory contact data faster and cheaper.

Can I monitor the directory for new companies?

Yes. Schedule a weekly or monthly run and compare companyId values between datasets. New ids are new directory entries, and changed fee or service fields show updated bios.

For AI Agents & LLM Apps

Returns one row per US property management company, including public contact details, offices, management fees, services and certifications.

Minimal working input:

{ "states": ["CA"], "maxItems": 20 }

Wider scan (all 50 states + DC — roughly 1,800 companies):

{ "maxItems": 500, "includeProfileDetails": false }

Output fields: companyId, name, profileUrl, phone, website, email, address, city, state, zip, serviceZips, additionalOffices, propertyTypes, unitsManagedRanges, managementFee, services, servicesList, certifications, yearsInBusiness, profileStatus, scrapedAt.

Behaviors an agent should know:

• Leaving both states and cities empty triggers the all-US scan; that is much slower than a single-state run.
• includeProfileDetails: false removes the per-company profile pass and drops fee, service and certification fields.
• maxItems is a hard output cap, not a page size.
• The free tier returns the first 10 companies of a run; paid plans return the full maxItems.

Billing: pay-per-event at $0.0025 per company ($2.50 per 1,000) plus a $0.00005 Actor start event.

Legal & Compliance Disclaimer

This Actor is an independent tool and is not affiliated with, endorsed by or sponsored by All Property Management or Buildium. It collects only publicly visible directory pages; it does not log in, bypass paywalls or solve CAPTCHAs.

The output can include business contact data such as company emails and phone numbers. Users are responsible for complying with the source site's Terms of Service and with applicable marketing and data-protection law, including CAN-SPAM, GDPR and CCPA where relevant. Do not use this data for unsolicited outreach in violation of those laws.

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