Calendly API - Scheduling & Booking Automation

Automate Calendly scheduling workflows. List event types, manage scheduled events, check availability, get user info, and sync booking data. Perfect for CRM integration, appointment automation, and availability management.

BYOK (Bring Your Own Key) -- you provide your own API credentials.

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Before You Start

This actor requires your own API credentials to fetch real data.

Where to get your key: Calendly personal access token (from calendly.com/integrations/api_webhooks)

You can test with Demo Mode first (free, no key needed) to see the output format before committing.

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Quick Start

Test with Demo Mode (free, no API key needed)

{
  "demoMode": true
}

Run with real data

{
  "demoMode": false,
  "task": "list_event_types",
  "accessToken": "YOUR_API_KEY_HERE",
  "webhookEvents": [
    "invitee.created",
    "invitee.canceled"
  ],
  "webhookScope": "user",
  "maxResults": 100
}

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Input Parameters

Parameter	Type	Default	Required	Description
task	string	"list_event_types"	Yes*	Operation to perform
accessToken	string	-	Yes*	Calendly personal access token (from calendly.com/integrations/api_webhooks)
userUri	string	-	No	User URI (e.g., https://api.calendly.com/users/XXXXXXXX)
organizationUri	string	-	No	Organization URI for filtering
eventTypeUri	string	-	No	Event type URI for availability/event operations
scheduledEventUri	string	-	No	Scheduled event URI for event details/cancellation
inviteeUri	string	-	No	Invitee URI for invitee details
membershipUri	string	-	No	Organization membership URI
routingFormUri	string	-	No	Routing form URI
webhookUri	string	-	No	Webhook subscription URI for deletion
startTime	string	-	No	Start time for availability/events (ISO 8601 format)
endTime	string	-	No	End time for availability/events (ISO 8601 format)
status	string	-	No	Filter scheduled events by status
cancelReason	string	-	No	Reason for canceling a scheduled event
webhookCallbackUrl	string	-	No	URL to receive webhook notifications
webhookEvents	array	["invitee.created","invitee.canceled"]	No	Events to subscribe to
webhookScope	string	"user"	No	Scope of webhook (user or organization)
maxResults	integer	100	No	Maximum number of results to return
resultWebhookUrl	string	-	No	URL to send results to (Zapier, Make, n8n, etc.)
demoMode	boolean	true	No	Run with sample data (no access token required)

*Required when Demo Mode is off.

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Pricing

This actor uses pay-per-event billing:

Event	Description	Price
API Request	Each Calendly API request processed	$0.01

Demo mode is free -- no charges for sample data.

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Troubleshooting

"API key is required"

You have Demo Mode turned off but didn't provide an API key. Either:

• Turn Demo Mode on to test with sample data
• Add your API key in the input

"API error 403" or "Unauthorized"

Your API key is invalid, expired, or doesn't have access to this specific API endpoint. Double-check your key and account permissions.

"API error 429" or "Rate limit"

Too many requests. Wait a minute and try again, or reduce the number of items per run.

No results or empty dataset

Check the run log for error messages. Common causes:

• Invalid input format (check the examples above)
• API key without proper permissions
• The target data doesn't exist or is too small to track

How do I test without an API key?

Enable Demo Mode in the input. This returns realistic sample data so you can verify the output format works for your workflow.

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Built by John Rippy | Actor Arsenal