Invoice Receipt Extractor

Invoices and receipts → structured JSON. Amounts, dates, vendors, line items, tax, totals. OCR-powered, handles PDFs, images, and scanned documents.

Stop copy-pasting invoice data into spreadsheets. This actor extracts invoices and receipts from images, PDFs, and scanned documents—automatically pulling vendor names, amounts, dates, line items, tax details, and payment terms. Output is clean JSON ready for accounting software, expense management, or data analysis.

⚡ What You Get

Invoice Extraction Report
├── Document Analyzed: "invoice_acme_2024_02_10.pdf"
├── Document Type: Invoice
├── Vendor Information
│   ├── Company Name: Acme Corp Marketing
│   ├── Address: 123 Tech Boulevard, San Francisco, CA 94102
│   ├── Tax ID: 94-1234567
│   ├── Website: www.acmecorp.com
│   └── Contact: billing@acmecorp.com
├── Invoice Details
│   ├── Invoice Number: INV-2024-00847
│   ├── Invoice Date: February 10, 2024
│   ├── Due Date: March 10, 2024
│   ├── Payment Terms: Net 30
│   └── PO Number: PO-2024-123456
├── Line Items 👈 Itemized breakdown you can analyze or categorize
│   ├── Item 1: "Social Media Management - Feb"
│   │   ├── Quantity: 1
│   │   ├── Unit Price: $2,500.00
│   │   └── Line Total: $2,500.00
│   ├── Item 2: "Content Creation (8 posts)"
│   │   ├── Quantity: 8
│   │   ├── Unit Price: $350.00
│   │   └── Line Total: $2,800.00
│   └── Item 3: "Reporting & Analytics"
│   │   ├── Quantity: 1
│   │   ├── Unit Price: $600.00
│   │   └── Line Total: $600.00
├── Totals
│   ├── Subtotal: $5,900.00
│   ├── Tax Rate: 8.625% (CA Sales Tax)
│   ├── Tax Amount: $509.48
│   └── Grand Total: $6,409.48
├── Payment Information
│   ├── Payment Method: Bank Transfer
│   ├── Account: ***2891 (masked)
│   ├── SWIFT/Routing: [Detected]
│   └── Status: Not yet paid
└── Quality Metrics
    ├── Extraction Confidence: 97%
    ├── All Critical Fields: ✓
    ├── Manual Review: Not required
    └── Ready for Automation: Yes

🎯 Use Cases

• Accounting Automation: Extract invoice data automatically. No more manual entry. Feed directly into QuickBooks, Xero, or Wave.
• Expense Reporting: Employees submit receipts as images. Extract totals, vendors, dates automatically. Auto-categorize by expense type.
• AP Automation: Process vendor invoices at scale. Extract, validate, route for approval. Speed up payment cycles.
• Tax Preparation: Categorize expenses automatically. Export clean data to tax software. Year-end reconciliation becomes trivial.
• Contract Analysis: Extract payment terms, PO numbers, vendor info. Verify invoices match contracts before payment.
• Financial Analysis: Aggregate invoices from multiple vendors. Analyze spending patterns, identify cost savings opportunities.

📊 Sample Output

{
  "document_id": "inv_abc123",
  "document_type": "invoice",
  "file_type": "pdf",
  "scan_timestamp": "2024-02-15T10:30:00Z",
  "extraction_confidence": 0.97,
  "vendor": {
    "company_name": "Acme Corp Marketing",
    "address": "123 Tech Boulevard, San Francisco, CA 94102",
    "tax_id": "94-1234567",
    "website": "www.acmecorp.com",
    "contact_email": "billing@acmecorp.com",
    "phone": "+1-415-555-0123"
  },
  "invoice_details": {
    "invoice_number": "INV-2024-00847",
    "invoice_date": "2024-02-10",
    "due_date": "2024-03-10",
    "payment_terms": "Net 30",
    "po_number": "PO-2024-123456"
  },
  "line_items": [
    {
      "item_number": 1,
      "description": "Social Media Management - Feb",
      "quantity": 1,
      "unit_price": 2500.00,
      "line_total": 2500.00,
      "category": "services"
    },
    {
      "item_number": 2,
      "description": "Content Creation (8 posts)",
      "quantity": 8,
      "unit_price": 350.00,
      "line_total": 2800.00,
      "category": "services"
    }
  ],
  "totals": {
    "subtotal_usd": 5900.00,
    "tax_rate": 8.625,
    "tax_amount_usd": 509.48,
    "total_due_usd": 6409.48
  },
  "payment_info": {
    "method": "bank_transfer",
    "account_masked": "***2891",
    "currency": "USD"
  },
  "bill_to": {
    "company": "Your Company Inc",
    "address": "456 Business Ave, New York, NY 10001"
  },
  "document_quality": {
    "is_scanned": false,
    "requires_manual_review": false,
    "all_critical_fields_extracted": true
  }
}

Field Descriptions:

• line_items: Itemized list with quantity, unit price, and total
• extraction_confidence: How confident the OCR is (0-1 scale)
• payment_info: Payment method, account details (masked for security)
• totals: Subtotal, tax, and grand total
• requires_manual_review: True if confidence is low or fields are incomplete

🔗 Integrations & Automation

Webhook to Zapier/Make: Extract invoice, auto-create expense report, send for approval.

Email Digest: Weekly summary of processed invoices, total spend by category, and approval status.

Direct API: Feed into QuickBooks, Xero, FreshBooks. Auto-categorize, auto-record.

MCP Compatible: Use with AI agents to verify invoices match contracts, flag suspicious amounts.

REST API: Batch process 1000s of invoices. Build expense dashboards.

See integration docs →

🔌 Works Great With

• Rate Card Generator — Extract creator invoices, track how much you're paying influencers over time.
• Competitive Intelligence Engine — Extract competitor invoices from public filings. Understand their vendor ecosystem.
• Job Board Aggregator — Track what jobs you're hiring for vs what you're paying vendors. Balance your spend.

💰 Cost & Performance

Typical run: Extract 100 invoices from mixed PDFs and images in 2 minutes for ~$2.80.

That's $0.028 per invoice — cheaper than 5 seconds of human data entry time.

Compare to manual: One accountant data-entering invoices at 5 invoices per 10 minutes = 100 invoices = 200 minutes = 3.3 hours. At $35/hour, that's $115.50. Our cost: $2.80.

🛡️ Built Right

• Advanced OCR handles scanned documents, handwritten text, poor quality images
• PDF parsing works with native PDFs and image-based PDFs
• Language support English, Spanish, German, French, more
• Noise detection works even with skewed, rotated, or partial documents
• Data validation ensures extracted values make sense (dates, amounts, tax rates)
• PII masking hides sensitive account details in output
• Multi-currency handles USD, EUR, GBP, JPY, and others

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📧 Email alerts · 🔗 Webhook triggers · 🤖 MCP compatible · 📡 API access

Built by Creator Fusion — OSINT tools that actually work.