🎥 Zoom Video Downloader & Extractor

Transform your Zoom recordings into searchable, downloadable archives with complete metadata, transcripts, and video files across regular meetings, events, and clips.

Perfect for educators, business teams, and content creators who need to archive, analyze, or repurpose their Zoom content without coding complexity.

---

🚀 Key Benefits & Use Cases

📚 For Educators & Trainers

• Archive online classes and webinar libraries with searchable transcript databases
• Backup lecture recordings before expiration and generate study materials automatically
• Create comprehensive knowledge bases from educational video content

💼 For Business Teams

• Archive team meetings, training sessions, and corporate communications
• Generate meeting transcripts for documentation, compliance, and note-taking
• Build searchable knowledge databases from organizational video content

🎯 For Content Creators

• Bulk download and organize webinar libraries with rich metadata
• Create searchable video databases with full transcript capabilities
• Repurpose content across platforms efficiently

---

🔎 Complete Data Extraction

📹 Video Intelligence

• Metadata: title, duration (formatted and in seconds), source file size, recorded-at timestamp in ISO 8601, recording type
• Technical: direct download URL for the stored video file, stored file name and size
• Status: an explicit outcome and, when something did not work, a plain-language reason

📝 Transcript Processing

• Multiple Formats: SRT, VTT, TXT and XML, each with correct start and end times on every cue — subtitle files load in players without editing
• Speaker Labels: kept wherever Zoom provides them, across all recording types
• Clean Text: formatted, readable content ready for analysis
• Integration: compatible with video players, subtitle tools, and NLP pipelines

🎯 Multi-Platform Support

• Cloud Recordings: standard Zoom meeting recordings, on commercial and vanity domains
• Government Recordings: zoomgov.com tenants used by federal, state, and local agencies — courts, city councils, public hearings, agency webinars
• Zoom Events: large-scale event and session recordings
• Zoom Clips: short video clips, including clips served from the dedicated clips host
• Smart Detection: the surface is identified from the link — no mode to choose

---

⚡ Smart URL Detection & Redirection

🎬 Loom URL Detection

When you accidentally enter Loom URLs, the actor provides helpful guidance:

• Detects individual Loom videos (loom.com/share/VIDEO_ID)
• Identifies Loom folders (loom.com/share/folder/FOLDER_ID)
• Redirects to specialized Loom Video Scraper for better results

🎥 Platform Recognition

• YouTube, Vimeo, and other platform detection
• Clear error messages with platform-specific guidance
• Focus on Zoom-optimized processing

---

⚙️ Configuration Options

🔗 Input URLs

Process individual recordings, events, or clips:

{
  "zoom_urls": [
    { "url": "https://zoom.us/rec/play/example" },
    { "url": "https://events.zoom.us/video/example" },
    { "url": "https://zoom.us/clips/share/example" }
  ]
}

📥 Download Options

🎞️ download_videos (Boolean)

• Default: false
• Format: Original MP4 quality preserved
• Use Case: Full video archiving and offline access
• Storage: Files stored in Apify's key-value store

📝 downloadTranscript (Boolean)

• Default: false
• Integration: Ready for video players and analysis tools

📄 outputFormat (String)

• Default: "srt"
• Options:
  • "srt": Standard subtitle format (most compatible)
  • "vtt": Web-friendly with CSS styling support
  • "txt": Clean text without timestamps
  • "xml": Full metadata structure

---

📊 Sample Output Structure

Every link you submit produces exactly one row — including links that could not be read, so a link never disappears without an explanation.

Cloud Recording (zoom.us / zoomgov.com)

{
  "_source": "zoom-scraper",
  "source_url": "https://usdot.zoomgov.com/rec/play/1BDKMjpmHZvv0u4iOzIJ...",
  "url": "https://usdot.zoomgov.com/rec/play/1BDKMjpmHZvv0u4iOzIJ...",
  "status": "success",
  "title": "FHWA Lighting Handbook Webinar - 12 December 2023",
  "recordingType": "recordings",
  "startTime": "2023-12-13T03:32:47.000Z",
  "duration": "1:54:21",
  "duration_seconds": 6861,
  "source_size_mb": 192,
  "video_downloaded": false,
  "video_url": null,
  "video_size": null,
  "has_transcript": true,
  "transcript_info": {
    "transcript": "1
00:00:27,970 --> 00:00:34,649
Welcome, welcome. We'll take a few more minutes...",
    "segment_count": 472
  },
  "error": null
}

Zoom Clip

{
  "_source": "zoom-scraper",
  "url": "https://www.zoom.us/clips/share/JPZkgJFuQnesSFxNMYeLaw",
  "status": "success",
  "title": "2025 Freedom to Read Award Winner Bänoo Zan",
  "recordingType": "clips",
  "startTime": "2025-03-03T22:07:35.777Z",
  "duration": "6:25",
  "duration_seconds": 385,
  "source_size_mb": 72,
  "has_transcript": true,
  "transcript_info": {
    "transcript": "1
00:00:00,000 --> 00:00:08,450
So let's welcome this year's recipient...",
    "segment_count": 42
  }
}

With Downloads Enabled

When download_videos: true and downloadTranscript: true:

{
  "title": "PICO Meeting",
  "recordingType": "recordings",
  "duration": "34:12",
  "video_downloaded": true,
  "video_url": "https://api.apify.com/v2/key-value-stores/q6VQFhKFOBks7LCTT/records/PICO_Meeting.mp4?signature=...",
  "video_name": "PICO_Meeting.mp4",
  "video_size": "206 MB",
  "has_transcript": true,
  "transcript_info": {
    "transcript": "1
00:01:03,300 --> 00:01:05,390
Micah Tseng: Thank you.",
    "transcript_url": "https://api.apify.com/v2/key-value-stores/ySHfyw860qMzC74Zr/records/PICO_Meeting.srt",
    "segment_count": 318
  }
}

A Link That Could Not Be Read

Reported, never silently dropped:

{
  "url": "https://zoom.us/j/1234567890",
  "status": "skipped",
  "error": "Not a recognised Zoom recording link. Supported: a cloud recording (/rec/play, /rec/share, /rec/component-page on zoom.us or zoomgov.com), a Zoom Clip (/clips/share, /clips/embed), or a Zoom Events session (events.zoom.us). Meeting join links (/j/, /w/, /my/) are not recordings.",
  "error_code": "INVALID_URL"
}

status is one of:

Value	Meaning
success	Everything requested was extracted
partial_success	Metadata and transcript came back; the video file did not transfer
failed	Zoom would not serve this recording (private, passcode-protected, expired, deleted)
skipped	The link is not a Zoom recording link — nothing was requested from Zoom

---

🎯 Configuration Examples

Basic Video Archive

{
  "zoom_urls": [
    { "url": "https://zoom.us/rec/play/9b9ZhVaccgw7DUO95__XpeBB..." }
  ],
  "download_videos": false,
  "downloadTranscript": true,
  "outputFormat": "srt"
}

Complete Meeting Backup

{
  "zoom_urls": [
    { "url": "https://zoom.us/rec/play/example..." },
    { "url": "https://events.zoom.us/video/example..." }
  ],
  "download_videos": true,
  "downloadTranscript": true,
  "outputFormat": "vtt"
}

Clips Processing

{
  "zoom_urls": [
    { "url": "https://zoom.us/clips/share/example..." }
  ],
  "download_videos": false,
  "downloadTranscript": true,
  "outputFormat": "txt"
}

Events Archive

{
  "zoom_urls": [
    { "url": "https://events.zoom.us/ejl/example..." }
  ],
  "download_videos": true,
  "downloadTranscript": true,
  "outputFormat": "srt"
}

---

🔄 Advanced Features

Reliability & Performance

• State Management: Auto-resume from interruption points with progress tracking
• Error Handling: Robust recovery with automatic retry mechanisms
• Storage Optimization: Efficient file organization with direct download URLs
• Detailed Logging: Complete processing history and performance monitoring

Content Processing

• Multi-Format Support: Handles all Zoom recording types seamlessly
• Batch Operations: Efficient bulk processing of multiple recordings
• Memory Optimization: Smart resource management for large video files

Smart Detection

• Automatic Type Detection: Identifies recording type (regular, events, clips)
• URL Validation: Comprehensive URL format checking
• Platform Recognition: Helpful redirections for non-Zoom URLs

---

⚠️ Smart Memory Management for Video Downloads

When download_videos is enabled, this Actor uses intelligent resource allocation powered by our specialized Universal File Downloader to optimize memory usage and prevent failures. The Actor automatically analyzes each video's file size and dynamically allocates the optimal amount of memory needed for successful downloads.

✅ How It Works

Dynamic Resource Calculation: The Actor examines each video file before downloading and calculates the exact memory requirements based on file size, ensuring efficient resource usage without waste.

Automatic Memory Scaling: Memory allocation automatically scales from 128MB for small videos up to 32GB for very large files, preventing both resource waste and Out-Of-Memory errors.

Intelligent Timeout Management: Download timeouts are calculated based on file size and estimated connection speed, ensuring downloads complete successfully without unnecessary waiting.

Enterprise-Grade Download Engine: Powered by our Universal File Downloader Actor, which provides advanced proxy support, retry mechanisms, and streaming technology for reliable downloads of any size.

💡 Benefits for Users

• No Manual Configuration: You don't need to guess or manually set memory requirements
• Prevents Failures: Eliminates OOM crashes that could interrupt your downloads
• Cost Efficient: Optimizes resource usage to minimize unnecessary costs
• Handles Any Size: From short clips to multi-hour recordings, all processed reliably
• Batch Processing: Each video gets its own optimized resource allocation
• Enterprise Reliability: Advanced error handling and automatic retry mechanisms
• Proxy Support: Built-in proxy rotation for improved download success rates

📖 Learn more about Apify usage and resources

---

📋 Supported URL Formats

Cloud Recordings — commercial and government

https://zoom.us/rec/play/[RECORDING_ID]
https://zoom.us/rec/share/[RECORDING_ID]
https://zoom.us/rec/component-page/[RECORDING_ID]
https://us02web.zoom.us/rec/play/[RECORDING_ID]
https://[company].zoom.us/rec/play/[RECORDING_ID]       ← vanity subdomain
https://www.zoomgov.com/rec/play/[RECORDING_ID]         ← US government
https://[agency].zoomgov.com/rec/share/[RECORDING_ID]   ← agency subdomain

Zoom Events

https://events.zoom.us/video/[VIDEO_ID]
https://events.zoom.us/evj/[EVENT]?videoId=[VIDEO_ID]
https://events.zoom.us/ev/[EVENT_ID]

Zoom Clips

https://zoom.us/clips/share/[CLIP_ID]
https://zoom.us/clips/embed/[CLIP_ID]
https://www.zoom.us/clips/share/[CLIP_ID]
https://zoomclips.zoom.us/clips/share/[CLIP_ID]

Not Recordings (reported as skipped)

https://zoom.us/j/[MEETING_ID]        ← meeting join link
https://zoom.us/w/[WEBINAR_ID]        ← webinar join link
https://zoom.us/my/[USERNAME]         ← personal meeting room

On a replay page that holds several recordings ("Total 2 Recordings"), the link you paste decides which one is extracted — paste the link for the recording you actually want and you get that one, not the first on the page.

---

🛠️ Troubleshooting

Access Issues

• Passcode-protected recordings cannot be read. The actor has no browser session of yours, so a recording that asks for a passcode (or a sign-in) when you open it in a browser will come back as failed. This is a limit of server-side extraction, not a bug — most /rec/ links are protected this way.
• Expiration: recordings and their download links expire; check the link still opens
• Permissions: verify the recording is reachable without signing in

Missing Content

• Transcripts: Must be enabled by meeting host
• Private recordings: May require authentication
• Expired links: Contact meeting organizer for new links

Performance Issues

• Memory errors: Increase memory allocation for video downloads
• Large files: Consider processing individually
• Network issues: Check internet connection stability

URL Format Errors

• Invalid URLs: Ensure URLs are complete and properly formatted
• Wrong platform: Use Loom Video Scraper for Loom URLs
• Shortened URLs: Use full Zoom URLs instead of shortened versions

---

📊 Dataset Views

The actor provides three specialized dataset views for different use cases:

🎬 Overview View

• One row per link: title, type, date, length, download link, status
• Shows at a glance which links worked and which did not

🔍 Detailed View

• Complete recording information
• Full transcript content inline
• Comprehensive metadata

📥 Downloads Only

• Streamlined view focusing on download links
• File sizes and formats
• Perfect for batch downloading

---

🤝 Support & Resources

Getting Help

• 🌐 Website: flowextractapi.com
• 📧 Email: flowextractapi@outlook.com
• 🙋 Apify Profile: FlowExtract API
• 💬 GitHub Issues: FlowExtractAPI

Social Media

• 💼 LinkedIn: flowextract-api
• 🐦 Twitter: @FlowExtractAPI
• 📱 Facebook: flowextractapi

Related Actors

• 🎬 Loom Video Scraper: https://apify.com/dz_omar/loom-video-scraper?fpr=smcx63
• 📁 Universal File Downloader: https://apify.com/dz_omar/universal-downloader?fpr=smcx63

Technical Integration

This actor leverages our Universal File Downloader for enterprise-grade video processing:

• Advanced Proxy Support: Automatic proxy rotation for improved success rates
• Retry Mechanisms: Intelligent retry logic with exponential backoff
• Streaming Technology: Memory-efficient streaming for large file downloads
• Progress Tracking: Real-time download progress monitoring
• Error Recovery: Automatic resume from failed download points

Legal & Compliance

• Responsible Usage: Only processes publicly accessible recordings with proper rate limiting
• Terms Compliance: Follows Zoom's terms of service without bypassing security measures
• Data Protection: Secure processing with automatic cleanup
• Privacy Respect: No unauthorized data collection with transparent usage policies

---

🌟 Why Choose This Actor?

• ✅ Every Zoom Surface: cloud recordings, government tenants, clips, and events
• ✅ Subtitle Files That Work: correct start and end times on every cue, in four formats
• ✅ The Right Recording: on multi-recording pages, the link you paste is the one extracted
• ✅ Nothing Disappears: every link returns a row, with a reason when it could not be read
• ✅ Smart URL Detection: non-Zoom links are named and pointed at the right actor
• ✅ Memory Optimized: run resources sized from a measurement of the actual file
• ✅ Batch Processing: efficient handling of many recordings in one run
• ✅ State Management: resumes from where it stopped after an interruption

Start archiving your Zoom content today with professional-grade extraction and organization!