Florida Probate Leads: Hillsborough County (Tampa)

Probate leads for Hillsborough County, Florida: every new estate case in the Clerk of Court's daily probate records, one row per case, with the person who died, the petitioner and the attorneys. When the decedent's address in the clerk's file matches a property on the county tax roll, the row also carries that property's owner of record, mailing address, homestead status and just value.

Before you run it, three things to know:

• About four in ten cases match a property. In a seven-day run on 28 October 2026, 57 of 137 cases matched one property. The rest have no address in the clerk's file, an address outside Florida, no exact match on the roll, or (one case) several matching parcels. See How the property match works.
• A match does not prove the decedent owned the property. It means the clerk's address for the decedent is that property's address. Compare ownerName with decedentName.
• Every case row costs the same, matched or not. Unmatched cases are delivered and marked, so no estate is hidden because the clerk left out an address.

It is for real estate investors and wholesalers who write to estates about a house, probate attorneys and the people who market their practices, and anyone who buys a Tampa probate list and would rather pull the cases themselves.

Hillsborough County only for now. There is no skip tracing: no phone numbers or email addresses.

What you get

One row per probate case. The examples below show each field's format; the names, addresses, case number and parcel ID are made up.

Field	Example	What it is
caseNumber	26-CP-999999	The clerk's probate case number
caseType	Formal Administration	The clerk's case type (see Case types)
caseTitle	DOE, JANE ANN - Estate	The case title as the clerk lists it
filingDate	2026-10-23	The day the case was filed
dailyFileDate	2026-10-26	The date of the clerk's daily file that lists the case; lastDays counts these
decedentName	JANE ANN DOE	The person who died; spelling variants joined with a semicolon
dateOfDeath	2026-05-14	Date of death, where the clerk lists one
decedentAddress	1234 EXAMPLE AVENUE, TAMPA, FL 33611	The decedent's address in the clerk's file
petitioners	Name, address, attorney	Who filed to open the case, often a relative
attorneys	["JOHN Q LAWYER"]	Every attorney listed on the case
matchStatus	matched	matched (one property), ambiguous (several) or unmatched
parcelId	999999ZZZ000009999900U	The county parcel ID of the matched property
ownerName	DOE JANE ANN	The owner of record on the tax roll; it may not be the decedent
propertyAddress	1234 EXAMPLE AVE	The property's street address, with propertyCity and propertyZip
ownerAddress1	1234 EXAMPLE AVE	The owner's mailing address on the roll, with city, state and ZIP
homestead	true	The property has a homestead exemption: the owner claimed it as their main home
justValue	325000	The property appraiser's market value on the roll, in dollars
lastSaleDate	2019-06	Month of the most recent sale on the roll, with lastSalePrice
propertyFilterStatus	pass	Whether the case passed your property filters (see How to use it)

Every party on the case (decedent, petitioners, beneficiaries, trustees and others) is in parties, with the role the clerk gave them, their address and their attorney. Property fields are null unless matchStatus is matched. The remaining fields are listed under All fields.

Text that starts with =, +, - or @ gets a leading apostrophe, so a spreadsheet shows it as text instead of running it as a formula.

The run's counts (cases found, matched, unmatched, delivered) are in the Run summary on the Output tab.

How the property match works

The clerk's file has an address for most decedents but no parcel number. The actor compares that address (street, house number and unit, with the same ZIP code or city) with the address of every property on Hillsborough's tax roll. It does not guess: a different unit number, a missing house number or a PO box is not a match.

A match means the address the clerk has for the decedent is the address of that parcel, not that the decedent owned it. The person may have rented, or lived in a relative's home. Compare ownerName with decedentName before you send anything. In the 28 October run, 17 of the 57 matched properties had an owner of record whose name shared no word with the decedent's, and 8 of those were owned by companies.

The numbers below come from a seven-day run on 28 October 2026, which read the clerk's daily files for 21 to 27 October and returned 137 estate cases:

Result	Cases	Why
Matched one parcel	57	The decedent's address is one property on the roll
Several parcels	1	The address fits more than one parcel; all of them are in the row
No usable address	56	No address in the clerk's file (50), or an address outside Florida (6)
No parcel found	23	No exact match on the roll: a unit number, a typo, another county

The clerk lists no address at all for more than a third of decedents (50 of the 137 cases). Those cases can never match, and the cause is the clerk's data, not the actor. 48 of those 50 are wills on deposit; only 5 of the 58 wills on deposit matched a property. Administrations and dispositions match far more often: 46 of the 72 matched one property.

Of the 23 with no parcel found, 22 had a Hillsborough city in the address. Five include a unit number, which must appear on the roll too; one has a misspelled city and one is in Pinellas County.

To work only with matched properties, filter on matchStatus in your spreadsheet. There is no input to leave unmatched cases out (our choice).

How to use it

The default reads the clerk's daily files for the 7 days ending yesterday. A file can list a case filed a few days before it: in the 28 October run, 52 of the 137 cases were filed one to three days before the file that lists them. filingDate has the day the case was filed and dailyFileDate the day of the file.

{
  "lastDays": 7,
  "homesteadOnly": true,
  "minJustValue": 200000,
  "maxResults": 1000
}

• lastDays (1 to 30, default 7) is how many days of daily files to read, ending yesterday, in Eastern time.
• homesteadOnly keeps a matched property only when it has a homestead exemption, which the owner claims on their main home.
• minJustValue keeps a matched property only when its just value (the property appraiser's market value) is at least this many dollars.
• maxResults caps the rows you pay for. The newest filings come first.

propertyFilterStatus is pass when no property filter is set, or when the matched property passes it. It is unverified when a filter is set but there is no single property to check. Those cases are kept, because the actor cannot tell whether their property would pass, and they are charged like any other row. Applied to the 137 cases of the 28 October run, the input above keeps 115: 35 matched properties that pass and 80 unverified cases.

Quick start

No code needed.

1. Open the example "Hillsborough County probate cases, last 7 days" on this actor's page, or paste the input above into the input form.
2. Click Start and wait until the run shows Succeeded.
3. Open the Output tab to see the cases as a table.
4. Click Export, choose CSV or Excel, and download the file.
5. In Google Sheets, choose File > Import > Upload and select the file.

Automate it

A weekly list: set lastDays to 7, click Save as a new task, then add a schedule for the task under Schedules in Apify Console, for example every Monday at 07:00 Eastern. Each run then reads the week of files since the last one, so no case is missed and none arrives twice.

For a daily list, use lastDays 1 and a daily schedule; for any other schedule, use the number of days between runs. Schedule runs after 03:00 Eastern so yesterday's file is posted.

Into Google Sheets with n8n: add the Apify node with the On new Apify Event trigger, choose your task and the succeeded event, then add an Apify node with Get Dataset Items using the run's defaultDatasetId, and finish with a Google Sheets node that appends the rows. Every scheduled run then adds its cases to the same sheet. Make and Zapier have Apify integrations that work the same way.

Pricing

Pay per event. There are no platform usage charges on top.

Event	Price	When
actor-start	$0.01	Once per run
apify-default-dataset-item	$0.003	Per case row saved, matched or not

That is $3 per 1,000 cases. For scale: the 28 October seven-day run saved 137 cases, which would cost $0.42. 1,000 cases cost $3.01. A run that finds no cases costs $0.01.

Each row is charged as it is saved, so you never pay for a row you did not get. Set a maximum charge on the run for a hard ceiling; the actor stops cleanly before the row that would pass it.

Case types

Included, as the clerk names them: Formal Administration, Summary Administration Greater Than $1000, Summary Administration Less Than $1000, Disposition w/o Administration, Ancillary Administration, Caveat, Wills on Deposit, Notice of Trust and Curatorship.

Left out: guardianship, incapacity, risk protection, minor settlement and habeas corpus cases. They concern living people.

Not every included case means an estate is being settled or a house will be sold:

• Administrations (formal, summary and ancillary) are the cases where an estate is settled through the court.
• Disposition without administration releases a small estate's assets without appointing a personal representative.
• A will on deposit is an original will filed with the clerk after the death. On its own it does not open an estate.
• A caveat asks the court to notify someone before a will is admitted.
• A notice of trust tells the court that the person who died had a trust.

Good to know

• Coverage. Hillsborough County only for now (our choice). More Florida counties may follow.
• How far back. The clerk's site listed the last 30 daily files when we checked on 28 October 2026, so lastDays goes up to 30. If a file in your window is missing, the run stops before saving any rows, names the day, and costs only the $0.01 start fee.
• Timing. The clerk posts each day's file shortly after midnight; one file in the week we checked went up at 01:23. If yesterday's file is not posted yet, the run stops and says so; run it again later in the morning. A weekend or holiday with no filings is a real zero.
• Tax roll. Property fields come from the Florida Department of Revenue's latest published roll for Hillsborough, currently the 2026 final roll. The Department publishes new rolls once or twice a year and the actor uses the newest one. A roll is a snapshot, so it can show an owner who has since sold. The roll keeps only recent sales, so most long-held properties have no lastSaleDate (8 of the 57 matched properties in the 28 October run had one), and it gives the sale month, not the day.
• Dates. A probate case can be filed years after the death. In the 28 October run the median gap was about five months, and 47 of the 136 cases with a date of death were filed more than a year after it.
• Repeats. Within a run each case appears once. The actor does not remember earlier runs (our limit), so reading the same days again returns those cases again, and they are charged again.
• If the clerk changes its files. When the clerk's file has a new case type or a layout the actor does not recognize, the run stops before saving any rows and says why. You pay only the $0.01 start fee.
• The people in these rows. Behind each row is a family that has lost someone, often in the last few months. The petitioner is often a relative handling an estate while grieving. If you are a lawyer, the Florida Bar's advertising and solicitation rules apply to any letter you send. If you are not, those rules don't cover you, and other rules may. Ask a Florida lawyer which ones apply before you start a mailing. Whoever you are, say plainly who you are and how you found the case, and don't make a letter look like a court or government notice.
• Not affiliated with the Hillsborough County Clerk of Court or the Florida Department of Revenue. Names and addresses are as the clerk and the property appraiser recorded them, typos included.

FAQ

How do I get probate leads in Florida?

For Hillsborough County, run this actor with lastDays set to how many days of filings you want. Each run returns the estate cases the clerk listed in those days, ending yesterday, with the decedent, petitioner, attorneys and, for about four in ten cases, the matched property and its owner's mailing address.

Can I get a Tampa probate list every week?

Yes. Save a task with lastDays set to 7 and schedule it weekly, as in Automate it. Each week's run lists the cases from the clerk's files since the previous run.

Where can I find Hillsborough County probate records?

The Hillsborough County Clerk of Court publishes a file of new probate filings every day. This actor reads those files, groups the party rows into one row per case and adds tax-roll property details. sourceUrls links each case to the clerk's file it came from.

Does it include phone numbers or emails?

No. The clerk's files and the tax roll have names and mailing addresses only. There is no skip tracing.

Does a matched property mean the decedent owned it?

No. It means the decedent's address in the clerk's file is that property's address. Check ownerName against decedentName, and the county property appraiser's site, before you rely on it.

Which counties are covered?

Hillsborough County (Tampa) only, for now.

Related actors

• Florida Lis Pendens, Pre-Foreclosure & Deed Leads: recorded probate documents, deeds and lis pendens by recording date from six county clerks' official records, Hillsborough included. This actor lists new probate court cases instead.
• Florida Vacant Land & Absentee Owner Leads (Tax Roll): vacant parcels and out-of-state owners in every Florida county.
• Florida Deed Transfers & New Owner Leads (Tax Roll): recorded sales with the new owner's mailing address.

Questions, or a case that looks wrong? Open an issue on the actor page and include the case number.

All fields

Field	Notes
county, state	Hillsborough, FL
caseNumber, caseType, caseTitle, filingDate	As the clerk lists them; dates are YYYY-MM-DD
dailyFileDate	Date of the clerk's daily file that lists the case; lastDays counts these dates
decedentName, decedentAddress	Variants joined with a semicolon; null when the clerk lists none
dateOfDeath	null when the clerk lists none, or two different dates
petitioners	List of role, name, address, dateOfDeath, attorney
attorneys	Every attorney on the case
parties	Every party, with the clerk's role; attorney is null where the clerk lists No Attorney
matchStatus	matched, ambiguous or unmatched
matchReason	unique-address-match, several-parcels, no-address-match or no-usable-decedent-address
matchMethod	Always normalized-decedent-address: street, house number and unit, with the same ZIP code or city
candidateCount	How many parcels share the decedent's address
parcelId, ownerName, homestead, justValue	The matched parcel; null unless matchStatus is matched
lastSaleDate, lastSalePrice	Most recent sale on the roll, YYYY-MM and dollars; null when the roll lists none
propertyAddress, propertyCity, propertyZip	The parcel's address on the roll
ownerAddress1, ownerAddress2, ownerCity, ownerState, ownerZip	The owner's mailing address on the roll
dorUseCode	Department of Revenue land use code, such as 001 single-family home or 004 condominium
parcelCandidates	Every parcel at the decedent's address, with the fields above; several when ambiguous
propertyFilterStatus	pass when no filter is set or the matched property passes; unverified when there is no single property
rollYear, rollType	2026, final
nalFile, nalUrl, nalLastModified	The tax-roll file used, its download link and when the Department last updated it
sourceFiles, sourceUrls	The clerk's daily files that list the case