Illinois Property Transfers - PTAX-203 Deed & Buyer/Seller Records

Every Illinois real-estate transfer declaration filed with the State, straight from the State's own register. 2.93 million declarations, 2014 to today, refreshed as counties file.

Low cost

From $0.00005 per record, down to $0.00003 at Gold. Pay only for the records you actually receive - the whole register stays queryable, you are never billed for the scan behind it.

What you get

The PTAX-203 is the statutory form filed at a property transfer, and this is what it contains:

• Who - the named seller and the named buyer, as written on the declaration, plus the selling/buying entity where one is named
• What - the full address, the Property Index Number (PIN) and the number of parcels in the transfer
• How - the instrument type (warranty deed, trustee's deed, quit claim, executor's deed, judicial sale, tax deed, ...) and the instrument date
• When - the date the county recorded it
• The money - full consideration, personal property excluded, the deductions taken, outstanding mortgage, the resulting taxable consideration, the number of tax stamps, and the transfer tax split into State and county portions
• The property - the stated current use, the intended use, whether it was the buyer's principal residence, and the legal description
• Why it transferred - the statutory checkboxes: property was advertised for sale (2.06M), no change in use (2.44M), homestead exemption claimed (615,943), bank REO (78,419), sale between related parties (51,222), short sale (11,041), court-ordered sale, condemnation, auction and more

Named buyer and seller at the deed level is scarce in public property data. That is the core of this dataset.

Filter it

• By county - county="Cook" is 1.44M of the 2.93M; DuPage, Lake, Will and Kane follow. All 102 counties.
• By party - buyer="LLC", seller="SMITH".
• By parcel - pin="12-07-426-034" returns that parcel's full transfer history, one deed per sale.
• By instrument - warranty deeds, trustee deeds (foreclosure trustees), quit claims, executor's deeds, tax deeds.
• By address, city, ZIP or township.
• By consideration range - e.g. every transfer above $1,000,000.
• By date - recording range, or last N days.

Example inputs

One parcel's transfer history - pin accepts the full PIN or a fragment.

{ "pin": "12-07-426-034" }

What one county has been recording - county with a recording-date window.

{ "county": "Winnebago", "recordedFrom": "2026-01-01", "maxResults": 25 }

The largest transfers - minAmount is in dollars.

{ "minAmount": 1000000, "maxResults": 25 }

Which instruments are being recorded - mode=aggregate returns one count row per group.

{ "mode": "aggregate", "groupBy": "instrumentType" }

Or roll it up

Set mode=aggregate for a count by county, instrument type, current use or year. Every group comes back - this mode is not cut off by maxResults.

Then answer real questions

• Which entity has been buying property in Cook County, and how much have they spent?
• What is the deed-level transfer history of one parcel, sale by sale?
• How many trustee's deeds - i.e. foreclosure transfers - were recorded in a county last quarter?
• What is the distribution of sale prices in a ZIP code?

Example output

One declaration - pin=12-07-426-034 returns the declarations against that parcel:

{
 "platform": "il-ptax-203",
 "source": "illinois-real-estate-transfer",
 "mode": "rows",
 "groupKey": "",
 "groupCount": "",
 "groupBy": "",
 "declarationId": "20260910187184",
 "documentNumber": "2026024854",
 "dateRecorded": "2026-09-18T00:00:00.000",
 "instrumentDate": "2026-09-10T00:00:00.000",
 "instrumentType": "Warranty Deed",
 "instrumentTypeOther": "",
 "county": "Winnebago",
 "township": "Rockford",
 "city": "ROCKFORD",
 "zip": "611140000",
 "street": "2942 LA SALLE AVE",
 "fullAddress": "2942 LA SALLE AVE ROCKFORD, IL 611140000",
 "primaryPin": "12-07-426-034",
 "totalParcels": "1",
 "additionalPins": "false",
 "lotSizeOrAcreage": "",
 "unit": "",
 "currentUse": "B",
 "currentUseNumber": "0",
 "intendedUse": "B",
 "principalResidence": "false",
 "fullConsideration": "442000.0",
 "personalProperty": "0.0",
 "netConsideration": "442000.0",
 "otherConsideration": "0.0",
 "outstandingMortgage": "0.0",
 "taxableConsideration": "442000.0",
 "stateExemption": "",
 "numberOfTaxStamps": "884.0",
 "stateTax": "442.0",
 "countyTax": "221.0",
 "totalTransferTax": "663.0",
 "sellerName": "COVENT GARDEN HOLDING, LLC - 2942 LASALLE PROTECTED SERIES LLC",
 "sellerOrganization": "COVENT GARDEN HOLDING, LLC - 2942 LASALLE PROTECTED SERIES LLC",
 "buyerName": "LUIS M.  RODRIGUEZ",
 "buyerOrganization": "",
 "escrowNumber": "261352",
 "preparerName": "DEREK SEYLLER - SEYLLER LAW GROUP, LLC",
 "legalDescription": "PARCEL I:\nLOTS THIRTY-ONE (31) AND THIRTY-TWO (32) IN BLOCK SEVEN (7) AS DESIGNATED UPON THE PLAT OF HARLEM HILLS, BEING A SUBDIVISION OF PART OF SECTION 7, TOWNSHIP 44 NORTH, RANGE 2 EAST OF THE THIRD PRINCIPAL MERIDIAN, THE PLAT OF WHICH SUBDIVISION IS RECORDED JULY 2, 1928 IN BOOK 18 OF PLATS ON PAGES 28 AND 29 AS DOCUMENT NO. 275407 IN THE RECORDERS OFFICE OF WINNEBAGO COUNTY, ILLINOIS; SITUATED IN THE COUNTY OF WINNEBAGO AND THE STATE OF ILLINOIS.\n\nPARCEL II:\nTHE PARK AREA, 40 FEET IN WIDTH, LYING SOUTHERLY OF AND ADJOINING LOT THIRTY-THREE (33) IN BLOCK SEVEN (7) AS DESIGNATED UPON THE PLAT OF HARLEM HILLS, BEING A SUBDIVISION OF PART OF SECTION 7, TOWNSHIP 44 NORTH, RANGE 2 EAST OF THE THIRD PRINCIPAL MERIDIAN, THE PLAT OF WHICH SUBDIVISION IS RECORDED JULY 2, 1928 IN BOOK 18 OF PLATS ON PAGES 28 AND 29 AS DOCUMENT NO. 275407 IN THE RECORDERS OFFICE OF WINNEBAGO COUNTY, ILLINOIS; SITUATED IN THE COUNTY OF WINNEBAGO AND THE STATE OF ILLINOIS.",
 "propertyAdvertised": "true",
 "noChanges": "true",
 "saleBetweenRelated": "false",
 "transferOf100": "false",
 "courtOrderedSale": "false",
 "saleInLieuOf": "false",
 "condemnation": "false",
 "shortSale": "false",
 "bankReo": "false",
 "auctionSale": "false",
 "homesteadExemption": "false",
 "is203AAttached": "false",
 "is203BAttached": "false",
 "installmentAggregate": "",
 "installmentTotalTax": "",
 "sourceUpdatedAt": "2026-09-21"
}

mode=aggregate, groupBy=instrumentType - one count row per instrument:

Warranty Deed         ~1.84M
(blank)                 ~410k
Trustee Deed            ~286k
Special Warranty Deed   ~213k
Quit Claim Deed          ~59.1k
Executor Deed            ~39.8k

Notes on the data, from the source

• The source is 183 columns wide and most of them are empty. The installment-contract forms (PTAX-203-A and PTAX-203-B) are attached on 33,803 and 6,390 declarations - 1.15% and 0.22%. This actor exposes the columns that are actually populated on ordinary transfers, including the full set of statutory transfer checkboxes, plus the two "an A/B form is attached" flags and their totals.
• 331,437 transfers state a $0 consideration - a nominal or unstated price, mostly corrective and intra-family deeds. It is a value the filer wrote, so it is returned as-is; set a minimum amount to exclude them.
• The current-use column is a single letter A-K and the State publishes no legend for it. It is returned as the raw code with no interpretation attached.
• Instrument type is matched exactly. 'Warranty Deed' and 'Special Warranty Deed' are different instruments and are never merged. ~410k declarations (14%) named no instrument at all.
• The recording date is the reliable one - complete and sentinel-free on all 2.93M rows, which is why it is the sorting and filtering axis. The deed's own instrument date is also complete but carries 227 clerical records dated before 1990, down to 1900.