US Business Entity Status & Good Standing Monitor

Check whether a US company is in good standing and when its annual report is due, with one normalized answer across states, and get a change alert the day an entity becomes delinquent, suspended or dissolved. The Actor reads official state open data (no login, no CAPTCHA, no proxy) and returns the same fields whatever the state calls its statuses.

Most business-entity Actors do point-in-time lookups and hand you the state's raw status text ("Forfeited existence", "Delinquent", "Active - In Good Standing"). This one maps every state to the same canonical vocabulary, adds the annual report due date whenever the source states it, and remembers the last snapshot of every entity so a scheduled run tells you what changed.

Built for accounting and compliance teams (annual report tracking for client portfolios), registered agents, KYB / vendor due diligence, lenders, and AI agents that need "is this entity OK?" as a single boolean plus evidence.

What you get

For every check you receive one row with:

Field	Meaning
state, entityId, name, entityType	Identity as published by the state
statusRaw	The state's own status text, untouched
status	Canonical: active, delinquent, suspended, dissolved, inactive, unknown
goodStanding	true, false, or null when the source cannot tell (never a guess)
annualReportDue	ISO date, only when the source states it (annualReportDueBasis: "source") or the state's rule is verified and cited ("statutory-rule"); otherwise null
lastReportFiled	Last annual/periodic report date when the source publishes filings
registeredAgent, registeredAgentAddress	When the dataset has them
source, sourceUrl	Dataset and the exact API record the row came from
dataFreshness	When that open dataset was last updated (open data lags the live register)
checkedAt	When this check ran

Canonical status

status	Meaning	Examples of raw values mapped to it
active	Registered and in effect	CO "Good Standing", DC "Active - In Good Standing", CT "Active", TX right to transact "Active"
delinquent	Registered but behind on a required filing (curable)	CO "Delinquent"/"Noncompliant", CT "Active" + "Annual report past due"/"Ready for dissolution", DC "Active - Not in Good Standing"
suspended	Authority forfeited or suspended by the state (curable by reinstatement)	TX franchise tax "Forfeited" (the "forfeited existence" case), NY "Suspended"
dissolved	Ended for good	CO "Administratively Dissolved"/"Revoked", CT "Dissolved"/"Forfeited"/"Revoked", DC "Dissolved"/"Revoked", TX SOS "Dissolved"
inactive	No longer registered for another reason	Withdrawn, merged, converted, cancelled; NY "Inactive"; Oregon entity that left the active list
unknown	Source value not recognised (name reservations, new codes)

Jurisdiction coverage

All six are official open-data feeds read through their query APIs (Socrata SODA or the DC ArcGIS service); nothing is scraped. Each was verified live from a cloud runner with no key and no login.

State	Source	Freshness (seen)	Annual report due	How status maps
CO	CO Secretary of State, data.colorado.gov "Business Entities in Colorado" + transaction history	2026-10-13	No (not published); lastReportFiled yes	Good Standing: active/true. Exists: active/null. Delinquent, Noncompliant, Registered Agent Resigned: delinquent/false. Dissolved (any kind), Revoked: dissolved. Withdrawn, Merged, Converted, Consolidated: inactive.
CT	CT Secretary of the State, data.ct.gov Business Master + Filing History + Agents	2026-10-13	Yes, stated by the registry; lastReportFiled yes	Active: active/true unless sub-status says past due / ready for dissolution / no agent (delinquent/false). Forfeited, Dissolved, Revoked: dissolved. Withdrawn, Cancelled, Merged and others: inactive. Name reservations: unknown.
DC	DC Dept. of Licensing and Consumer Protection, Open Data DC "Corporate Registration"	2026-10-13	Yes, stated by the register (biennial); lastReportFiled yes	"Active - In Good Standing": active/true. "Active - Not in Good Standing": delinquent/false. Dissolved, Revoked, Terminated: dissolved. Withdrawn, Merged, Converted, Cancelled: inactive.
NY	NY Department of State, data.ny.gov Active Corporations + Entity Status History	2026-10-13	No (biennial statement date not published)	Active: active/null (NY publishes no good-standing flag). Suspended: suspended/false. Inactive, Discontinued: inactive/false.
OR	OR Secretary of State, data.oregon.gov Active Businesses (ALL + County Data)	2026-10-13 (anniversary data: 2026-08-14)	Yes where published (renewal anniversary, only for entities with an Oregon principal place of business)	Listed: active/null. The dataset lists active entities only: an entity that was monitored and then disappears is reported as inactive.
TX	TX Comptroller, data.texas.gov "Active Franchise Taxpayers" (record layout used for every code)	2026-10-10	Statutory rule: May 15 (next business day on weekends), first report the year after becoming liable. Only for non-exempt entities in good standing	Right to transact "Active": active/true. SOS or franchise "Forfeited": suspended/false. Dissolved/expired/terminated: dissolved. Withdrawn/merged/converted: inactive.

Open data can lag the live register by up to a day or more; dataFreshness shows exactly how stale the dataset was. Always verify on the official source before acting (Colorado, Connecticut, DC, New York, Oregon and Texas links are in the FAQ).

Not covered, and why: Delaware and New Jersey (status only in paid reports), South Carolina, Wisconsin, Arkansas (CAPTCHA), Pennsylvania (the state portal answers datacenter traffic with a security-check page, and its open data carries no status), Wyoming (human-verification CAPTCHA), California (needs an API key; planned as an optional user-supplied key). More states are on the roadmap below.

Modes

Check (point in time)

{
  "mode": "check",
  "watchlist": [
    { "state": "TX", "id": "32070357671" },
    { "state": "CO", "name": "Zayo Education" }
  ]
}

An entry with an id returns exactly one row. An entry with a name returns up to maxCandidates best matches, each with matchScore (0 to 1) and matchType (exact, exact-ignoring-legal-suffix, starts-with...). Names are not unique identifiers, so use the ids from a name search for anything you monitor.

Monitor (check + change detection)

{
  "mode": "monitor",
  "snapshotStoreName": "my-clients-watchlist",
  "watchlist": [
    { "state": "CO", "id": "20191893002", "label": "Client A" },
    { "state": "CT", "id": "0074441", "label": "Client B" }
  ]
}

The first run stores a baseline snapshot per entity in a named key-value store (it survives between runs). Every later run compares and emits one change-alert row per entity that changed, with before/after. Events:

Event	Fires when
statusChanged	canonical status differs
goodStandingChanged	good standing flips between true and false
annualReportDueChanged	a source-stated due date moves, appears or disappears (for example after a report is filed). Dates derived from a statutory rule never alert
newlyDelinquent	entity became delinquent or suspended, or lost good standing
dissolved	entity became dissolved

Name-only entries are never silently monitored. In monitor mode they return candidates with needsEntityId: true and a hint with the id to add (turn on autoResolveExactName to monitor a name only when exactly one candidate matches exactly).

Example change-alert row (illustrative: produced by the test suite from a real Colorado record and a seeded earlier snapshot):

{
  "recordType": "change-alert",
  "state": "CO",
  "entityId": "20191893002",
  "name": "LRicheauxCMP, LLC",
  "summary": "LRicheauxCMP, LLC (CO): Status changed from active (Good Standing) to delinquent (Delinquent); Entity is no longer in good standing; Entity is newly delinquent (Delinquent)",
  "eventTypes": ["statusChanged", "goodStandingChanged", "newlyDelinquent"],
  "events": [
    { "type": "statusChanged", "before": "active", "after": "delinquent", "beforeRaw": "Good Standing", "afterRaw": "Delinquent", "severity": "info" },
    { "type": "goodStandingChanged", "before": true, "after": false, "severity": "high" },
    { "type": "newlyDelinquent", "before": "active", "after": "delinquent", "severity": "high" }
  ],
  "previous": { "status": "active", "goodStanding": true, "checkedAt": "2022-05-01T12:00:00.000Z" },
  "current": { "status": "delinquent", "goodStanding": false, "checkedAt": "2026-10-14T12:00:00.000Z" },
  "sourceUrl": "https://data.colorado.gov/resource/4ykn-tg5h.json?entityid=20191893002"
}

Schedules and webhooks

Run in monitor mode on an Apify schedule (daily is plenty: the sources update at most daily) and add a webhook on run success. The run's key-value store record OUTPUT is a compact summary with counts and a flat changeEvents array (state, entityId, name, type, before, after), ideal as a webhook payload or for a Zapier/Make step; the dataset holds the full change-alert rows. If changeEvents is empty, nothing changed.

Example output (real, from a CI run)

{
  "recordType": "entity-check",
  "state": "CT",
  "entityId": "0074441",
  "name": "STANLEY BLACK & DECKER, INC.",
  "entityType": "Domestic stock corporation",
  "statusRaw": "Active",
  "status": "active",
  "goodStanding": true,
  "formationDate": "1901-06-04",
  "annualReportDue": "2027-06-04",
  "annualReportDueBasis": "source",
  "lastReportFiled": "2026-06-12",
  "registeredAgent": "CORPORATION SERVICE COMPANY",
  "source": "Connecticut Secretary of the State via data.ct.gov (Business Registry - Business Master)",
  "sourceUrl": "https://data.ct.gov/resource/n7gp-d28j.json?accountnumber=0074441",
  "mode": "opendata",
  "dataFreshness": "2026-10-13T09:30:34.000Z",
  "checkedAt": "2026-10-14T01:54:20.813Z",
  "changed": false
}

Entries that cannot be answered return an explanatory row and are never charged: not-found (unknown id or name) and lookup-error (UNSUPPORTED_STATE, INVALID_ENTRY, SOURCE_BLOCKED, SOURCE_ERROR).

Input

Field	Description
mode	check (default) or monitor
watchlist	Array of { "state": "TX", "id": "..." } or { "state": "CO", "name": "..." }, optional label
maxCandidates	Candidates returned per name entry (default 3, max 10); each is a charged check
activeOnly	For name searches, skip dissolved / withdrawn / inactive entities
autoResolveExactName	Monitor mode: monitor a name entry when exactly one candidate matches exactly
maxChecks	Safety limit of charged checks per run (default 500)
snapshotStoreName	Named key-value store for snapshots (default us-business-status-snapshots); use different names for separate watchlists

Free-plan runs are limited to 10 checks per run.

Pricing

Pay per event, no subscription and no per-entity monthly fee. Prices drop with your Apify plan:

Event	FREE / BRONZE	SILVER	GOLD and above
entity-check (one normalized entity row)	$0.02	$0.015	$0.01
change-alert (one alert per changed entity per run)	$0.01	$0.0075	$0.005

Monitoring 100 entities every day costs about $2.00 per day in checks on the base tier ($1.00 on GOLD), plus $0.01 or less per change that actually happens. For comparison, other monitors on the Store charge per record without alerts or add a monthly fee per monitored company. Not-found entries, errors and blocked lookups are never charged, and the Actor respects the run's maximum cost.

FAQ

Is this legal advice or a certificate of good standing? No. It is a convenience layer over public open data. Statuses can lag the live register. Verify on the official source before relying on a result, and request an official certificate where one is required.

Where do I verify a result? Colorado: coloradosos.gov business search. Connecticut: service.ct.gov/business business search. DC: dlcp.dc.gov/page/corporations. New York: apps.dos.ny.gov/publicInquiry. Oregon: sos.oregon.gov/business/pages/find.aspx. Texas: mycpa.cpa.state.tx.us/coa (Franchise Tax Account Status).

Why is annualReportDue null for a state? Because the source does not state it and no verified, documented rule exists. A null is better than a guess. Colorado and New York do not publish due dates in their open data. Texas uses the published May 15 franchise tax date and says so in annualReportDueBasis and annualReportDueNote.

Why is goodStanding null for New York or Oregon? Those states publish active-or-not lists but no good-standing flag, so we do not invent one.

Why did a monitored Oregon entity become inactive? The Oregon feed lists active businesses only. When an entity you monitor disappears from it, the Actor reports it as inactive (status text "Absent from the state's list of active entities").

How current is the data? See dataFreshness on each row: it is the update time of the underlying open dataset.

What does the Actor collect? Only public registry data the states publish as open data. No logins, no CAPTCHAs, no proxies. Not affiliated with or endorsed by any state agency or open-data portal mentioned here.

Roadmap

Live adapters being added to the same framework (each state is one file implementing the same interface): Florida (Sunbiz), Washington, Georgia, Arizona. California through a free, optional user-supplied API key. More open-data states as feeds are verified.

More Actors by this developer

Florida Sunbiz Business Search & Annual Report Checker

En espanol (resumen)

Este Actor responde "esta empresa estadounidense esta al dia con el estado y cuando vence su annual report?" con un formato unico para todos los estados (CO, CT, DC, NY, OR, TX): status canonico, goodStanding (verdadero, falso o nulo si la fuente no lo dice), annualReportDue solo cuando la fuente lo declara o la regla del estado esta documentada, y fecha de actualizacion del dataset. En modo monitor guarda una foto de cada entidad y genera una alerta (change-alert) cuando cambia el estado, deja de estar en regla, se disuelve o se mueve la fecha del annual report. Usa datos abiertos oficiales, sin login ni CAPTCHA. No es asesoramiento legal: verifique siempre en la fuente oficial. Precio por evento desde $0.02 por chequeo y $0.01 por alerta (baja con el plan de Apify).