Todoist AI Assistant — Smart Task Management & Productivity

What does Todoist AI Assistant do?

Todoist AI Assistant is an Apify Actor that connects to your Todoist account and performs 16 intelligent actions — from basic task CRUD to AI-powered prioritization, focus mode, productivity analytics, and automated cleanup. Run it on-demand via Apify Console, schedule it for daily digests, or integrate it into your automation workflows with n8n, Make, or Zapier.

No browser is needed. The assistant uses the official Todoist API for fast and reliable task management.

Quick Start — Test in 60 seconds

1. Get your Todoist API token (Settings > Integrations > Developer)
2. Open the Todoist AI Assistant on Apify
3. Paste your API token in the Todoist API Token field
4. Leave the action set to Daily Digest (default)
5. Click Start
6. View your task summary in the Output tab

That's it — zero configuration needed for your first run.

What actions can it perform?

Action	Type	Description
get_tasks	CRUD	Retrieve your tasks with filters (project, priority, date, label)
create_task	CRUD	Create a task with natural language due dates
update_task	CRUD	Update an existing task
complete_task	CRUD	Mark a task as completed
delete_task	CRUD	Delete a task
get_projects	CRUD	List all your projects
create_project	CRUD	Create a new project
get_labels	CRUD	List all your labels
daily_digest	AI	Daily summary of today's tasks + overdue items
smart_prioritize	AI	Re-prioritize tasks automatically based on urgency/importance
focus_mode	AI	Identify the 3-5 most important tasks right now
analyze_overdue	AI	Analyze overdue tasks with recommendations
identify_bottlenecks	AI	Detect bottlenecks in your task pipeline
productivity_stats	AI	Productivity statistics and trends
batch_organize	Batch	Organize multiple tasks at once
smart_cleanup	Batch	Identify and clean up obsolete or duplicate tasks

Output example

{
    "success": true,
    "action": "daily_digest",
    "summary": {
        "totalTasks": 23,
        "todayTasks": 5,
        "overdueTasks": 2,
        "highPriority": 3
    },
    "tasks": [
        {
            "id": "7654321",
            "content": "Review Q1 marketing report",
            "priority": 1,
            "due": "2026-03-14",
            "project": "Work",
            "labels": ["urgent", "marketing"]
        }
    ],
    "recommendations": [
        "You have 2 overdue tasks — consider rescheduling or completing them today.",
        "3 high-priority tasks are due this week. Focus on these first."
    ]
}

How much does it cost?

Tier	Cost	What you get
Per action	$0.005-$0.025	Simple reads cost less, AI analysis costs more
Free tier	$5 free credits/month	~200-1,000 actions for free every month
Starter plan	$49/month	~2,000-10,000 actions/month

This Actor uses Apify's pay-per-event pricing. You only pay for actions executed — no idle costs. Start with $5 free credits.

Estimates based on event pricing only. Actual costs may include minimal platform compute fees. The free $5 credit covers both.

Detailed pricing

Action Type	Price	Examples
Read	$0.005	get_tasks, get_projects, get_labels
Write	$0.01	create_task, update_task, complete_task, delete_task
AI	$0.025	daily_digest, smart_prioritize, focus_mode, analyze_overdue, batch_organize, smart_cleanup

Cost estimates

Usage	Monthly cost	What you get
Daily digest only	~$0.75	1 AI action/day
Active user	~$2-5	Daily digest + task CRUD + weekly analysis
Power user	~$8-15	Heavy daily use with batch operations

Start with the Apify free tier — $5/month of free credits included, enough for months of regular use.

How do I get my Todoist API token?

1. Log in to Todoist
2. Go to Settings > Integrations > Developer
3. Copy your API Token

Your token is stored securely on Apify and only used to authenticate requests to the Todoist API.

How do I configure Todoist AI Assistant?

Parameter	Type	Required	Default	Description
todoistApiToken	string	Yes	—	Your Todoist API token
action	string	Yes	daily_digest	Action to perform (see table above)
taskContent	string	No	—	Task title (for create_task)
taskId	string	No	—	Task ID (for update/complete/delete)
priority	integer	No	4	Priority: 1 (urgent) to 4 (low)
dueString	string	No	—	Due date in natural language (e.g., "tomorrow 2pm")
labels	array	No	—	Labels to assign
projectId	string	No	—	Project ID for filtering
filter	string	No	—	Native Todoist filter (e.g., "today", "overdue")
focusContext	string	No	all	Focus context: work, personal, or all
availableTime	integer	No	—	Available minutes for focus mode (15-480)
maxTasks	integer	No	50	Max tasks to return/analyze
applyChanges	boolean	No	false	Apply changes (false = preview only)
dryRun	boolean	No	true	Simulate without changes

Example: Daily digest

{
    "todoistApiToken": "your_token",
    "action": "daily_digest"
}

Example: Create a task

{
    "todoistApiToken": "your_token",
    "action": "create_task",
    "taskContent": "Prepare quarterly presentation",
    "dueString": "tomorrow 2pm",
    "priority": 2,
    "labels": ["work", "urgent"]
}

Example: Focus mode

{
    "todoistApiToken": "your_token",
    "action": "focus_mode",
    "focusContext": "work",
    "availableTime": 120,
    "maxTasks": 5
}

Example: Smart prioritize (preview)

{
    "todoistApiToken": "your_token",
    "action": "smart_prioritize",
    "projectId": "123456789",
    "applyChanges": false
}

How do I integrate with n8n, Make, or Zapier?

This Actor can be integrated with:

• n8n — Via the Apify node
• Make (Integromat) — Via the Apify app
• Zapier — Via Apify webhooks
• REST API — Direct calls to the Apify API
• Scheduled runs — Set up daily/weekly digests via Apify's built-in scheduler

Tips & FAQ

How do I find my task or project ID? Run get_tasks or get_projects first — the output includes all IDs you need for other actions.

What happens if my API token is invalid? The Actor exits gracefully with a clear error message. No crash, no wasted compute.

Can I use natural language for due dates? Yes. Todoist supports dates like "tomorrow", "next monday", "jan 15 at 3pm", "in 2 hours". Use the dueString field.

Is dry run mode safe? Yes. With dryRun: true (default), the Actor simulates changes without modifying your Todoist data. Review the output first, then re-run with dryRun: false to apply.

Can I schedule a daily digest? Yes. Use Apify's scheduler to run the Actor every morning with action: "daily_digest". Combined with webhooks, you can send the summary to Slack, email, or any other service.

What if I have thousands of tasks? Use the maxTasks parameter to limit the number of tasks analyzed. The filter field supports native Todoist filters to narrow down results.

Does this work with Todoist Business? Yes. The API token works with both Todoist Free and Todoist Business accounts.

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Changelog

• v2.2 (2026-03-20) — SEO headings, cross-sell table, input schema cleanup

v2.1 (2026-03)

• Translated all documentation to English
• Improved error handling with graceful exits
• Updated input schema with organized sections

v2.0 (2025-01)

• Rewritten as action-based Actor (exited Standby mode)
• Added pay-per-event pricing
• New actions: batch_organize, smart_cleanup
• Improved AI analysis

v1.0

• Initial release as MCP Server (Standby mode)