Poland Company Check (KRS, VAT whitelist, REGON)

Check any Polish company in seconds: is it real, is it active, is it a VAT payer, and is this really its bank account? Paste NIP, KRS or REGON numbers and get one clean record per company, with red flags. Built by Precision Labs on official government APIs only.

What it does

For each company it combines two official registers:

• KRS, the National Court Register (Ministry of Justice):
  • name, legal form, address, share capital
  • main business activity (PKD code)
  • how the company is represented, and its board roles
  • date of its latest annual accounts
  • liquidation, bankruptcy, restructuring or deregistration
• VAT whitelist, "Biała lista" (Ministry of Finance):
  • VAT status on any date in the last 5 years
  • registered bank accounts
  • an official request ID, which serves as proof that you made the check

It works out which register to ask first, whichever number you give it. It then turns all of this into red flags and an overall risk level (high, medium or low).

Who it's for

• Accounts payable: confirm a supplier's bank account is on the VAT whitelist before paying an invoice over PLN 15,000. Paying a different account can cost you the tax deduction and make you jointly liable for the supplier's VAT.
• Onboarding, compliance and KYB (know your business) teams: verify Polish customers and suppliers in bulk.
• Foreign companies trading with Poland: get English field names and clear statuses, so you don't have to read Polish registry extracts.
• AI agents: call it as a tool for supplier due diligence.

Input

Field	Description
Companies	One per line: 7740001454, KRS 0000028860, REGON 610188201. Dashes and spaces are fine.
↳ with a bank account	7740001454 PL30 1020 1026 0000 1402 0355 0589 also checks the account against the whitelist.
Mode	profile (full record) or monitor (only what changed since the last run).
VAT status on date	For example, an invoice date. Defaults to today.
Include bank accounts	List the whitelist bank accounts (on by default).
Include sole traders	Off by default. See Personal data below.

{
    "companies": ["7740001454", "KRS 0000010681", "7740001454 PL30 1020 1026 0000 1402 0355 0589"],
    "mode": "profile"
}

Output

One record per company. This one is shortened:

{
    "input": "7740001454",
    "found": true,
    "name": "ORLEN SPÓŁKA AKCYJNA",
    "legalForm": "SPÓŁKA AKCYJNA",
    "nip": "7740001454",
    "regon": "610188201",
    "krs": "0000028860",
    "status": "active",
    "riskLevel": "low",
    "flags": [],
    "addressLine": "CHEMIKÓW 7, 09-411 PŁOCK",
    "registeredAt": "2001-07-19",
    "shareCapital": { "amount": 1451177561.25, "currency": "PLN" },
    "mainActivity": { "code": "19.20.Z", "description": "WYTWARZANIE I PRZETWARZANIE PRODUKTÓW RAFINACJI ROPY NAFTOWEJ..." },
    "representation": { "body": "ZARZĄD", "rule": "DWAJ CZŁONKOWIE ZARZĄDU DZIAŁAJĄCY ŁĄCZNIE...", "members": [{ "role": "PREZES ZARZĄDU", "suspended": false }] },
    "lastAnnualAccounts": { "filedAt": "2026-06-16", "period": "OD 01.01.2025 DO 31.12.2025" },
    "vat": {
        "status": "active",
        "bankAccounts": ["30102010260000140203550589", "..."],
        "proof": { "requestId": "av76s-9926i48", "requestedAt": "18-10-2026 20:16:09", "checkedForDate": "2026-10-18" }
    },
    "bankAccountCheck": { "account": "30102010260000140203550589", "onWhitelist": true, "proof": { "requestId": "KeVch-9926i49" } }
}

You can download results as JSON, CSV or Excel, or read them through the Apify API.

Red flags

Code	Severity	Meaning
DEREGISTERED	high	Removed from KRS.
BANKRUPTCY	high	Bankruptcy proceedings that haven't closed.
LIQUIDATION / DISSOLUTION	high	The company is being wound up.
ARREARS	high	Unpaid debts recorded in KRS.
VAT_NOT_ACTIVE	high	Not an active VAT payer on the date checked.
BANK_ACCOUNT_NOT_ON_WHITELIST	high	The account you gave isn't registered for this NIP.
NOT_FOUND	high	In neither register.
RESTRUCTURING	medium	Restructuring proceedings are open.
CURATOR	medium	A court-appointed curator is recorded.
NO_RECENT_ANNUAL_ACCOUNTS	medium	No annual accounts filed in over 20 months.
PAST_BANKRUPTCY	info	Past bankruptcy proceedings, now closed.
RECENTLY_REGISTERED	info	Less than a year old.
RECENT_REGISTRY_CHANGE	info	The KRS entry changed in the last month.
VAT_EXEMPT	info	Registered as VAT-exempt.
NOT_IN_KRS	info	A VAT payer outside KRS, such as a sole trader.

The risk level is a simple rule based on these flags. It isn't a credit rating.

Monitor changes

Set Mode to monitor and schedule the Actor, for example daily or weekly. The first run saves a baseline. Each run after that outputs only the companies that changed, and shows what changed:

{
    "changeType": "changed",
    "changes": [
        { "field": "status", "before": "active", "after": "in liquidation" },
        { "field": "bankAccounts", "added": ["11114015601234567890123456"], "removed": [] }
    ]
}

To get alerts, connect the run to email, Slack or a webhook using Apify integrations. Use Monitor name to keep separate watch lists apart.

Pricing

You pay per event, and you can cap your spend with Maximum cost per run:

Event	When
company-profile	A company was looked up and returned, including "not found" answers, or added to a monitor's baseline.
monitor-check	A monitored company was checked and hadn't changed.
change-detected	A monitored company changed.

Free: numbers that fail the checksum (rejected before any lookup), and lookups where a register was unavailable. The run stops as soon as it reaches your Maximum cost per run. In monitor mode, a change that didn't fit within that limit isn't lost: it's reported, and charged, on the next run.

Personal data

• Board members: the KRS API masks their names and PESEL numbers (personal ID numbers). This Actor returns only their roles.
• Free text: any PESEL quoted in registry text is removed.
• Sole traders: VAT payers outside KRS are mostly sole traders, whose name and address are personal data. By default the Actor returns only their VAT status. Turn on Include sole traders only if you have a lawful basis, such as verifying a supplier you are about to pay.

FAQ

Where does the data come from? Directly from the Ministry of Justice KRS API and the Ministry of Finance VAT whitelist API, at the moment you run the Actor. There's no cache and no scraping.

Does the request ID really count as proof? It's the identifier the Ministry of Finance gives every whitelist query. Keep it with the payment records to show you checked the account on that date.

Why are some values in Polish? Legal forms, activity descriptions and representation rules come straight from the registers. Field names and statuses are in English.

Why is the REGON 9 digits when KRS shows 14? KRS pads the main unit's REGON with 00000. The Actor returns the standard 9-digit form.

Something looks wrong? Open an issue on the Actor's Issues tab and include the input line.