TED Tender Change Intelligence

Monitor EU procurement notices through the official TED Search API v3 and turn saved searches into deterministic, alert-ready change records. The Actor normalizes multilingual titles and buyers, preserves stable TED notice IDs and provenance, paginates within explicit bounds, and compares each profile with its own persistent baseline.

What it does

• Calls only POST https://api.ted.europa.eu/v3/notices/search—no browser, scraping, attachments, alternate source, or arbitrary URL.
• Runs one or more saved profiles with a TED expert query plus optional CPV, buyer-country, language, and publication-date filters.
• Normalizes multilingual title and buyer values while preserving all returned translations.
• Emits stable noticeId, dates, deadline, CPV, buyer country, value/currency, official HTML/XML links, and source metadata.
• Emits deterministic NEW, CHANGED, DEADLINE_CHANGED, and source-supported CANCELLED records with before, after, and changedFields evidence.
• Never treats disappearance from a bounded search result as cancellation.
• Bounds results, page size, pages per profile, timeout, and retries; an isolated profile error becomes an ERROR record.
• Includes a synthetic demoMode that performs no network request.

Input

{
  "profiles": [
    {
      "id": "renewable-energy-de",
      "query": "solar",
      "cpvCodes": ["09331000"],
      "countries": ["DEU"],
      "preferredLanguages": ["eng", "deu"],
      "publicationDateFrom": "2026-08-01",
      "publicationDateTo": "2026-08-12"
    }
  ],
  "maxResults": 1000,
  "pageSize": 100,
  "maxPagesPerProfile": 100,
  "detectChanges": true,
  "requestTimeoutSecs": 30,
  "maxRequestRetries": 3,
  "demoMode": false
}

Field	Default	Meaning
profiles	example energy profile	Required saved profiles. id must be unique. query is a TED expert-search expression; omitted query uses *.
cpvCodes	[]	Adds classification-cpv = (...) to that profile. Values use OR logic.
countries	[]	Adds buyer-country = (...). Use TED three-letter country codes.
preferredLanguages	[]	Preferred ISO language codes for scalar title/buyer selection. English is the next fallback, then the first language key.
publicationDateFrom, publicationDateTo	omitted	Optional profile publication bounds in YYYY-MM-DD.
maxResults	1000	Global tender-row cap across profiles (1–100,000). Error rows remain visible.
pageSize	100	TED request page size (1–100).
maxPagesPerProfile	100	Explicit pagination safety bound (1–1,000).
detectChanges	true	Compare with profile-specific key-value state.
requestTimeoutSecs	30	Per-request timeout (1–120 seconds).
maxRequestRetries	3	Retries for timeout/network failures, HTTP 408/429, and 5xx (0–10).
demoMode	false	Use fixtures/demo-response.json; no network request.

The Actor combines a profile's clauses with AND. For example, the input above submits:

solar AND classification-cpv = (09331000) AND buyer-country = (DEU)
AND publication-date >= 20260801 AND publication-date <= 20260812

query is sent only to TED's documented v3 search API. It is not a URL and is never used to choose a host.

Output

{
  "recordType": "TENDER",
  "changeType": "DEADLINE_CHANGED",
  "source": "TED",
  "sourceApiVersion": "v3",
  "profileId": "renewable-energy-de",
  "noticeId": "123456-2026",
  "title": "Solar panels for public buildings",
  "titleTranslations": {
    "deu": ["Solarmodule für öffentliche Gebäude"],
    "eng": ["Solar panels for public buildings"]
  },
  "buyerName": "Example City",
  "buyerNameTranslations": { "eng": ["Example City"] },
  "publicationDate": "2026-08-10",
  "submissionDeadline": "2026-10-10T10:00:00.000Z",
  "previousSubmissionDeadline": "2026-09-30T10:00:00.000Z",
  "cpvCodes": ["09331000"],
  "buyerCountries": ["DEU"],
  "noticeType": "competition",
  "status": "competition",
  "estimatedValue": 200000,
  "currency": "EUR",
  "sourceUrl": "https://ted.europa.eu/en/notice/-/detail/123456-2026",
  "xmlUrl": "https://ted.europa.eu/en/notice/123456-2026/xml",
  "changedFields": ["submissionDeadline"],
  "before": { "submissionDeadline": "2026-09-30T10:00:00.000Z" },
  "after": { "submissionDeadline": "2026-10-10T10:00:00.000Z" },
  "fetchedAt": "2026-08-12T12:00:00.000Z"
}

Unavailable values are omitted, not invented. ERROR records include profileId, source/version, a bounded source error message, and fetchedAt.

Delta semantics

Each profile is stored independently as TED_STATE_<profileId>:

• NEW — the stable TED notice ID is absent from that profile baseline.
• DEADLINE_CHANGED — the normalized deadline changed; it takes priority over a simultaneous general change.
• CHANGED — another tracked normalized field changed.
• CANCELLED — the current official payload explicitly identifies a cancellation and the prior snapshot did not.
• No output label — current notice is unchanged. The row is still returned so detectChanges: false can provide snapshot extraction; with detection enabled it remains an observed current item.

A missing notice is retained in baseline and does not generate cancellation because TED search results are bounded/filter-dependent. Temporary API errors also do not overwrite that profile's state. Fingerprints exclude run-time timestamps and are generated from canonical sorted snapshots.

Safe demo

The default local/no-input run uses fixtures/demo-input.json and a clearly synthetic 000001-2099 response. Run it locally with:

npm install
npm test
npm start

The demo makes no live request. For a real Actor run, submit input with demoMode: false.

Scheduling and integrations

Use a stable Apify Task and key-value store, then schedule it hourly or daily. Feed NEW, CHANGED, DEADLINE_CHANGED, or CANCELLED records to webhooks, Slack, email, Google Sheets, or your own bid workflow. Retaining the same storage is required for meaningful deltas.

Limitations and responsible use

• This is an independent product and is not endorsed by the Publications Office of the European Union.
• TED source fields vary by notice generation and document type. The Actor supports known fields but does not translate content or infer missing values.
• Cancellation is emitted only when represented by returned source status/type fields; it is never inferred from disappearance.
• TED can time out, rate-limit, change fields, or return very large result sets. Use narrow date/profile filters and the supplied bounds.
• Attachments are intentionally excluded. Review TED's current API documentation and legal/reuse notice before storing or redistributing data.
• Records are procurement intelligence, not legal advice and not a statement of eligibility, award probability, buyer intent, or completeness.

Local verification

Tests are fixture-driven and do not call live sources. They cover multilingual parsing and fallbacks, stable identity, all supported delta types, no inferred cancellation, v3 POST pagination/body construction, deduplication, max bounds, retries, source errors, schemas, and the no-network demo entrypoint.