WHS Incident Compliance Checker — Notifiable-Incident Trigger & Regulator-Ready Register (Australia)

A pay-per-run Apify Actor that takes structured incident data, classifies it against Australian model WHS Act notifiable incident triggers, and outputs a ready-to-use compliance register entry with specific regulator notification obligations.

This is the check that moves upstream of the claim — and of the deadline: it tells you before you leave the scene whether an incident must be phoned to the regulator, while the immediate-notification window and the 48-hour written-notification deadline are still open, not after the regulator asks why you were late. Same input, same output, every time.

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What it does

1. Classifies the incident into one or more categories:

   • Death
   • Serious injury or illness
   • Dangerous occurrence
   • High-risk construction work involvement
   • Minor / first aid

2. Detects notifiable incidents using keyword matching against s35–s38 WHS Act (model law) definitions — including fatalities, amputations, fractures, loss of consciousness, scaffold collapse, explosion, fire, trench collapse, and more.

3. Outputs compliance obligations specific to the incident type:

   • Immediate phone notification requirement with regulator contact and phone number
   • Scene preservation duty (s39 WHS Act)
   • 48-hour written notification deadline
   • SWMS review triggers for high-risk construction work
   • Internal investigation and register-entry reminders
   • Workers compensation insurer notification

4. Identifies the correct regulator for all Australian jurisdictions: NSW, VIC, QLD, SA, WA, TAS, NT, ACT, and Federal (Comcare).

5. Produces a complete register entry with a unique incident ID, timestamp, all incident metadata, triggered keywords, and a full obligations list — ready to paste into your incident register or forward to a WHS consultant.

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Who buys this

• Construction site managers who need instant clarity on whether an incident must be phoned to the regulator before they leave the scene
• WHS consultants who process multiple client incidents and need consistent, defensible register entries
• Safety officers building or maintaining site incident registers

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What it does NOT do

• Does not read PDFs, images, or any file format (input is structured JSON text fields)
• Does not connect to any regulator database or submit notifications on your behalf — it processes only the incident details you supply: extraction, never acquisition (no scraping, no portal login, no interface no one offered you)
• Does not constitute legal advice — see disclaimer in every output

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Local demo command

python3 main.py '{
  "incident_description": "Worker fell from scaffold on Level 2 during erection.",
  "injury_description": "Fractured wrist and loss of consciousness. Transported to hospital.",
  "jurisdiction": "NSW",
  "incident_date": "2024-06-15",
  "incident_time": "10:30",
  "site_name": "Greenfield Apartments",
  "site_address": "12 Builder St, Sydney NSW 2000",
  "reported_by": "Jane Smith",
  "injured_person_name": "John Doe",
  "injured_person_role": "Scaffolder",
  "immediate_actions_taken": "Ambulance called. Area cordoned. Project manager notified.",
  "witnesses": ["Mike Brown", "Sarah Lee"]
}'

Example output (abbreviated):

{
  "status": "ok",
  "summary": "⚠️  NOTIFIABLE INCIDENT DETECTED — Phone your regulator IMMEDIATELY. | Classification: SERIOUS INJURY OR ILLNESS, HIGH-RISK CONSTRUCTION WORK INVOLVED | Severity score: 8/10 | Obligations identified: 7",
  "register_entry": {
    "register_entry_id": "INC-20240615103045",
    "notifiable_incident": true,
    "classification": ["SERIOUS INJURY OR ILLNESS", "HIGH-RISK CONSTRUCTION WORK INVOLVED"],
    "regulator_contact": {
      "name": "SafeWork NSW",
      "phone": "13 10 50",
      "url": "https://www.safework.nsw.gov.au/"
    },
    ...
  }
}

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Test command

$pytest tests/test_main.py -v

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Input fields

Field	Required	Description
incident_description	✅	What happened — describe the incident in plain language
injury_description	✅	Nature and extent of any injuries or illness
jurisdiction	✅	State/territory code: NSW, VIC, QLD, SA, WA, TAS, NT, ACT, FEDERAL
incident_date	No	Date of incident (YYYY-MM-DD)
incident_time	No	Time of incident (HH:MM, 24-hour)
site_name	No	Project or site name
site_address	No	Full site address
reported_by	No	Name of person completing this report
injured_person_name	No	Full name of injured person
injured_person_role	No	Job role / trade of injured person
immediate_actions_taken	No	Actions taken immediately after the incident
witnesses	No	List of witness names

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Disclaimer

Output is a compliance aid only. Always verify obligations with a qualified WHS professional or your jurisdiction's regulator.