Intrastat Reporter

Dutch Intrastat dispatch ledger checked row by row and returned as an IDEP+ SRL import file with a reconciliation.

Who it's for

Finance controllers, customs coordinators and logistics accountants of Dutch companies that file the monthly Intrastat declaration for goods sent to other EU countries, and who start from an ERP or spreadsheet export.

What you get

The dispatch ledger is checked row by row and returned as a text file in the CBS Standard Record Layout 2021 (134 positions), which IDEP+ reads in with its SRL import template. Each row is tested for its CN8 code against the Combined Nomenclature of the declaration year (with candidate codes for retired or mistyped codes), partner VAT number (format and VIES), destination, nature of transaction, transport mode, mass or units and euro value. Failing rows never enter the file; each finding names the row, rule, fix and authority reference.

The report reconciles rows, invoice value, net mass and units between your ledger, the excluded rows and the re-parsed file. The file comes back when at least half of the rows can be declared; otherwise you get findings only and pay nothing. A free tool looks up CN8 codes for 2024 to 2026.

Example

"Here is our monthly export dispatch CSV of 120 invoice rows to Germany, Belgium and France: validate the CN8 commodity codes, check transaction types and partner VAT formats, and produce the CBS Intrastat upload file."

Limits

• Dutch CBS dispatches only; arrivals and other countries are not supported.
• Up to 500 rows per call, CSV text, euro values. Add your reporter VAT number, name and CBS registration number to complete the first record.
• Which of net mass or supplementary unit a code requires is not checked (unit column not loaded). The duty to declare is not assessed; candidate codes are not a classification decision.
• Nothing is stored after the run.

How to use

• Run it in Apify Console or through the API: choose what to do, fill in the fields for that tool and start. The result is one item in the run's dataset.
• From an AI assistant through Apify's MCP server (mcp.apify.com), which finds and runs this Actor with the same fields. What each choice does:
  • build_intrastat_declaration: Check a monthly intra-EU dispatch ledger for the Dutch Intrastat declaration and return a CBS Standard Record Layout 2021 file (134 positions) that IDEP+ reads in.
  • lookup_cn8_codes: Check commodity codes against the Combined Nomenclature list of one declaration year (2024, 2025 or 2026).

Pricing

• Row declared: $0.036

Failed calls are never charged.