Cvent Hotel Meeting Capacity Scraper - Per-Room Setup Data

Scrape hotel meeting capacity data from Cvent's supplier network: per-room theater, classroom, banquet, reception, u-shape, hollow square, and conference capacity, room dimensions, and guest room counts. Built for corporate event planners, meeting RFP automation, DMC firms, hotel sales competitive intelligence, and event tech.

What You Get

Each run returns one record per matching hotel:

Venue identity & location — name, Cvent venue type, best-effort brand match, quality tier, street address, city, state, postal code, country, latitude/longitude, distance to the nearest airport.

Capacity summary — total guest rooms, total meeting rooms, summed meeting-room square footage, largest and second-largest room size, and the largest room's theater-style capacity.

Per-room capacity chart — one formatted line per meeting room: name, square footage, ceiling height, and seating capacity across theater, classroom, banquet, reception, u-shape, hollow square, and conference setups — the distinctive grid this actor exists to capture.

Amenities & logistics — venue amenity list, outdoor event space flag, exhibit booth availability, complimentary/paid parking, the venue's own marketing description, website, and canonical Cvent profile URL.

Use Cases

• Meeting RFP automation — Pre-qualify venues by guest rooms, total meeting space, and largest-room theater capacity before sending an RFP.
• DMC (destination management) sourcing — Build a shortlist of venues in a city or region that meet a client's room-count and capacity requirements.
• Hotel sales competitive intelligence — Compare your property's meeting space against named brands or a market.
• Event tech integrations — Feed structured per-room capacity data into a venue-search or CRM tool.

Inputs

Field	Type	Description
mode	select	by_city, by_brand, or by_capacity_filter — labels which filter the input form highlights. Every non-empty filter below applies together regardless of mode.
cities	array	City names (e.g. "Austin, TX"). Leave empty to search all cities.
brands	array	Hotel brand/chain keywords (e.g. "Marriott", "Hilton") matched against the venue name. Leave empty to include all brands.
minTotalMeetingSf	integer	Skip venues below this summed meeting-room square footage. 0 disables the filter.
minLargestRoomCapacity	integer	Skip venues whose largest room's theater-style capacity is below this. 0 disables the filter.
minGuestRooms	integer	Skip venues with fewer guest rooms than this. 0 disables the filter.
maxItems	integer	Maximum number of matching venues to return.

Example Input

{
  "mode": "by_city",
  "cities": ["Austin, TX", "Chicago, IL"],
  "brands": [],
  "minTotalMeetingSf": 5000,
  "minLargestRoomCapacity": 200,
  "minGuestRooms": 100,
  "maxItems": 50
}

Output Schema

{
  "venue_id": "de2e47a3-f13d-41da-9140-019d1099a549",
  "venue_name": "The King Charles Hotel",
  "venue_type": "hotel",
  "brand": null,
  "diamond_level": "BASIC",
  "address1": "Brompton Road",
  "city": "Gillingham",
  "state": "KEN",
  "postal_code": "ME7 5QT",
  "country": "England",
  "lat": 51.390637,
  "lng": 0.537635,
  "num_guest_rooms": 97,
  "num_meeting_rooms": 4,
  "total_meeting_sf": 5759,
  "largest_meeting_room_sf": 2799,
  "second_largest_meeting_room_sf": 1001,
  "largest_meeting_room_capacity_theater": 250,
  "meeting_rooms": [
    "Trafalgar Room — 980 sq ft — Theater 50, Classroom 30, Banquet 100, U-Shape 24, Conference 25",
    "Cavalier — 2799 sq ft — Theater 250, Classroom 150, Banquet 300, Conference 60"
  ],
  "distance_to_airport_mi": 45.4,
  "outdoor_event_space": false,
  "exhibit_space_available": false,
  "parking_complimentary": true,
  "parking_paid": true,
  "amenities": ["Internet", "Laundry", "Room Service"],
  "venue_description": "...",
  "website": "http://www.kingcharleshotel.co.uk",
  "venue_url": "https://www.cvent.com/venues/gillingham/hotel/the-king-charles-hotel/venue-de2e47a3-f13d-41da-9140-019d1099a549"
}

How It Works

Cvent's supplier network lists hotels, and each listing reads its per-room meeting capacity grid straight off the venue's own profile page — no document to download, no account required. brand is a best-effort match against known hotel chain names: Cvent doesn't publish a structured brand field, so this is populated where the venue name makes the chain obvious and left blank otherwise.

Resuming a Large Crawl

A run that stops partway through — timeout, manual abort, a transient error — can be continued without re-paying for records it already saved. The run's log and Actor output carry a resumeCursor value; pass it back in as the resumeCursor input field on a new run to pick up where the previous one left off.

Limits and Notes

• All data is public on Cvent's supplier network — no account required.
• Cvent does not model hotel brand/chain as structured data, so brand is sparse by design — expect it populated for well-known chains and blank for independent properties.
• A handful of properties carry a meeting-room count but ship no per-room breakdown; those still pass through with num_meeting_rooms populated and an empty meeting_rooms array.
• Set maxItems to a small value (10–50) for quick tests; a broad, unfiltered query draws from Cvent's full global venue corpus (hundreds of thousands of hotels).