US Business Entity Search (KYB): Colorado, New York, Connecticut, Oregon & Texas registries

Look a company up the way a compliance analyst does, but in bulk: give it company names, state entity numbers or the name of a registered agent or officer, and get back the official registry record for every match: legal name, entity number, entity type, status (good standing, active, dissolved, forfeited...), formation date, jurisdiction of formation, principal and mailing address, registered agent, officers and directors where the state publishes them, and, for Connecticut, the NAICS industry and business email on file.

Every row comes from an official state open-data publication of the Secretary of State or the state tax authority, read through their public APIs. No scraping of search pages, no CAPTCHAs, no guessed data. That makes it a fast, low-cost building block for KYB / vendor onboarding, merchant verification, lead research and due diligence: $1.50 per 1,000 entities found, and names with no match are free.

What does it return?

One row per matched entity:

• query, state, found, matchScore (1.0 = the same name once "LLC", "Inc.", "Corp." and punctuation are ignored; results are sorted best match first)
• name, entityId (the state's entity / file / DOS / registry number), entityType (e.g. Domestic LLC, Foreign Profit Corporation, Texas Limited Liability Company)
• status, active, goodStanding (Colorado), formedAt, jurisdiction (state or country of formation)
• address, city, stateOrRegion, zip, mailingAddress
• registeredAgent, registeredAgentAddress
• officers: a list of {title, name, address} (Connecticut officers and directors, Oregon authorized representatives, New York chief executive officer) with business addresses only
• naics, businessEmail, annualReportDue (Connecticut), county (New York), taxpayerNumber and rightToTransactBusiness (Texas)
• sourceUrl (the state's own lookup page for that entity) and source (which registry the row came from)

Names that match nothing in the selected states get one free row with found: false, so a list of 5,000 vendors comes back as a complete list you can join back to your spreadsheet.

Coverage

State	Source	Statuses	Extra fields
Colorado	Secretary of State, Business Entities (data.colorado.gov)	all (good standing, delinquent, dissolved, withdrawn...)	registered agent, principal and mailing address
New York	Department of State, Active Corporations (data.ny.gov)	active	registered agent, service-of-process address, CEO, county
Connecticut	Secretary of the State, Business Registry (data.ct.gov)	all	agent, officers and directors, NAICS, business email, annual report due date
Oregon	Secretary of State, Active Businesses (data.oregon.gov)	active	registered agent, authorized representative, principal place of business
Texas	Comptroller of Public Accounts, Active Franchise Taxpayers (data.texas.gov)	active	SOS file number, charter date, taxpayer number, right to transact business

The states update these files themselves, most of them daily. More states will be added as they publish open registry data; tell us which one you need.

Who is it for?

• KYB and vendor onboarding: confirm a supplier, customer or merchant legally exists, is active and was formed when they say, and capture the entity number for your records.
• Fintech, lending and payments teams checking business applicants against the state of formation before a manual review.
• Lead generation and sales research: find every entity with "dental", "roofing" or "holdings" in its name in a state, or every company a law firm or registered-agent service represents.
• Investigators, journalists and due-diligence analysts mapping which companies a person serves as officer, director or registered agent.
• Data teams enriching a CRM with legal name, entity type and formation date.

Input

• Company names: one per line. With the default contains mode, exact and starts-with matches are found first, then broader matches fill up to your limit.
• Entity / file numbers: prefix with the state (CT:2770540, TX:0806762076) to search one registry; without a prefix the number is tried in every selected state.
• Registered agent / officer names: e.g. Corporation Service Company or Jane Smith.
• States, Name match (contains, all words, starts with, exact), Active entities only, Minimum match score, Include officers, Max matches per name per state, Max entities in total, Not-found rows.

Example input for a KYB check with one best row per state:

{
  "names": ["Starbucks Corporation", "Blue Ocean Advisors LLC", "Acme Imaginary Holdings LLC"],
  "states": ["CO", "NY", "CT", "OR", "TX"],
  "matchMode": "contains",
  "minMatchScore": "0.9",
  "maxResultsPerQuery": 1
}

Output example

{
  "query": "Starbucks Corporation",
  "state": "OR",
  "found": true,
  "matchScore": 1.0,
  "name": "STARBUCKS CORPORATION",
  "entityId": "16062689",
  "entityType": "Foreign Business Corporation",
  "status": "Active",
  "active": true,
  "formedAt": "1989-06-09",
  "jurisdiction": "WA",
  "address": "2401 UTAH AVE S, SUITE 800 MS S-LA1",
  "city": "SEATTLE",
  "stateOrRegion": "WA",
  "zip": "98134",
  "registeredAgent": "THE PRENTICE-HALL CORPORATION SYSTEM, INC.",
  "registeredAgentAddress": "1127 BROADWAY STREET NE STE 310, SALEM, OR, 97301",
  "source": "Oregon Secretary of State (data.oregon.gov, active businesses)"
}

Download the dataset as JSON, CSV, Excel or XML, or read it through the API.

How much does it cost?

You pay $1.50 per 1,000 entities found (less on higher Apify plans), plus a one-time $0.001 start fee. Not-found rows are free, and the run stops at your spending limit.

• KYB check of 1,000 vendors, 1 best match in each of 5 states, 60% found somewhere: about 3,000 entity rows = $4.50.
• Every active company with "roofing" in its name in Texas and Oregon (2,000 rows): $3.00.
• All entities represented by one registered agent in Colorado and Connecticut (300 rows): $0.45.

Searches are light API calls, so runs need only 256 MB of memory and a 100-name list usually finishes in under two minutes.

Tips

• For KYB use exact or minMatchScore 0.9 with maxResultsPerQuery 1 to get one clean row per company per state.
• active is true only for entities in good standing (Colorado "Good Standing" / "Exists", Connecticut "Active", and every New York, Oregon and Texas row, which are active-only files). Colorado "Delinquent" entities still exist on the register but have missed their periodic report, so they count as not active.
• A company can appear in several states: once in its home state as a domestic entity and in others as a foreign (registered-to-do-business) entity. Use jurisdiction to tell them apart.
• New York, Oregon and Texas publish active entities only, so a missing row there can also mean the entity is no longer active.

Integrations and API

Run it from the Apify API, the Python or JavaScript client, Make, Zapier, n8n or any HTTP client, schedule it, and send results to Google Sheets, Airtable, a webhook or your database. Each run's dataset is available at the API URL shown in the run's Output tab.

Is it legal to use this data?

Business registry records are public by law, and each source used here is published by the state itself as open data for reuse through an official API. The actor reads only those publications, respects the portals' rate limits, and returns business addresses only: home addresses of officers are never included. You remain responsible for how you use the data, for example under the FCRA if you use it for credit or employment decisions.

FAQ

Is this the same as the state's "business search" website? It is the same registry data, published by the state as a downloadable open dataset. It can lag the live website by a day.

Why does a well-known company not show up in a state? It may not be registered there, or it is registered under another name (for example a parent or a d/b/a). Try contains mode and a shorter name.

Can I search by officer name? Yes, use Registered agent / officer names. Connecticut, Oregon, New York (CEO and agent) and Colorado (agent) publish names; Texas does not.

Do you include Delaware, California or Florida? Not yet: those states do not publish a free searchable registry API. Our separate New Business Registrations actor covers daily new Florida filings.

What does matchScore mean? A 0 to 1 similarity between your query and the registered name after removing legal suffixes and punctuation.

Changelog

• 0.1 (November 2026): first release with Colorado, New York, Connecticut, Oregon and Texas; name, ID and agent/officer search; match scores; free not-found rows.

Support

Found a wrong field or need another state? Open an issue on the actor's Issues tab and we will look at it quickly.