New Business Filings Watch (multi-state)

Monitor newly registered business entities from official state open-data portals. Built for B2B vendors who sell to brand-new businesses: commercial insurance, business banking, accounting, payroll, signage, and coworking.

Each scheduled run returns only filings that are new or changed since the last run (tracked in a named Apify key-value store). The actor pages through the full registeredFrom window with stable ordering; maxResults caps only emitted rows, and only emitted rows advance the cursor. Use Emit all to ignore that cursor and export everything in the date window (still subject to maxResults).

New York rows include filingType (e.g. CERTIFICATE OF INCORPORATION) from the filing document; status is the entity status when the source provides one, otherwise null.

Supported states today: Colorado (CO), New York (NY).

We normalize output across states and never include registered-agent names, officers, owners, organizers, or street addresses—only city, state, and ZIP for the principal location when the source provides them.

Input example

{
  "states": ["CO", "NY"],
  "registeredFrom": 3,
  "entityTypes": [],
  "nameKeywords": [],
  "cities": [],
  "zipPrefixes": [],
  "statuses": [],
  "maxResults": 50,
  "emitAll": false
}

Output example (real record from local test)

{
  "state": "CO",
  "entityId": "20268078805",
  "entityName": "Company 1485, LLC",
  "entityType": "DLLC",
  "status": "Good Standing",
  "formationDate": "2026-11-01",
  "jurisdiction": "domestic",
  "principalCity": "Boulder",
  "principalState": "CO",
  "principalZip": "80303",
  "sourceDataset": "https://data.colorado.gov/Business/Business-Entities-in-Colorado/4ykn-tg5h",
  "changeType": "new"
}

Pricing

$4.00 per 1,000 filings returned, plus $0.003 per run. Platform usage is included, so a daily run with no new filings costs $0.003.

Sample run vs. monitoring

The example input in Console returns up to 10 current matching records so you can see the output right away ("Emit all matches" on, max results 10). For a scheduled monitor, turn "Emit all matches" off and clear the max-results limit: each run then returns only records that are new or changed since the previous run, so you pay only for what's new.

Schedule daily

In Apify Console: open the Actor → Schedules → Create schedule → cron e.g. 0 14 * * * (6 AM Pacific) → set input (states, registeredFrom: 7) → save. Connect the dataset to your CRM or webhook.

Locally, use cron + APIFY_LOCAL_STORAGE_DIR=./storage node src/main.js with your Apify token on the server when you deploy.

Data sources & attribution

State	Source	Terms
Colorado	Business Entities in Colorado — CDOS, updated daily	CDOS open data notes
New York	Corporations and Other Entities: All Filings — NY Dept. of State, updated daily	data.ny.gov terms

NY rows are filtered to formation-style document types (Articles of Organization, Certificate of Incorporation, Application for Authority, etc.), not biennial statements or amendments.

Run locally

npm install
APIFY_LOCAL_STORAGE_DIR=./storage node src/main.js

Input is read from storage/key_value_stores/default/INPUT.json.