Invoice PDF to Excel & CSV: extract invoice data from PDF links

This invoice PDF to Excel converter reads the invoice PDFs you link to and returns one row per invoice: invoice number, invoice date, due date, vendor, currency, subtotal, tax, total and the line items. You also get one Excel file for the whole run (an Invoices sheet and a Line items sheet) and two CSV files. You are charged per invoice delivered, never for a PDF that failed or was not an invoice.

What does Invoice PDF to Excel & CSV do?

• Extracts invoice header fields: invoice number, invoice date, due date, vendor, currency, subtotal, tax and total.
• Extracts line items: description, quantity, unit price and amount for each item row (can be switched off).
• Recognizes labels in English, French, German, Spanish, Dutch and Italian (for example "Invoice No", "Facture n°", "Rechnungsnr.").
• Normalizes numbers written as 1.234,56, 1,234.56 or 1 234,56, and returns clear dates as YYYY-MM-DD.
• Writes one Excel workbook for the run (Invoices and Line items sheets) plus invoices.csv and line-items.csv.
• Opens password-protected PDFs when you give the password.
• Lists PDFs that could not be read, or did not look like invoices, in a SUMMARY record.

Use cases

• Bookkeepers and accountants: turn a month of supplier invoices into one spreadsheet for reconciliation or import into accounting software.
• Accounts payable teams: check totals, tax and due dates across many invoices at once.
• Freelancers and small businesses: build an expense log from invoices received by email.
• Procurement and spend analysis: compare line items and prices across vendors.
• Automation builders: add an "invoice to rows" step after a mailbox or cloud-folder trigger, then push the rows to Google Sheets or a database.

How to use it

1. Open the Actor in Apify Console and add invoice PDF links, one per line. Each file must open in a browser without a login.
2. Optional: turn off Extract line items if you only need the header fields and totals.
3. Click Start.
4. Open the Invoices view, download the dataset, or use the excelUrl link for the workbook.
5. To process new invoices regularly, save your input as a task and schedule it, or call the Actor from the API.

Input

Field	What it does
pdfUrls	Direct links to invoice PDFs, one per line.
extractLineItems	Also read the item rows (on by default).
pdfPassword	Optional, for password-protected files.
maxItems	Stop after this many invoices (default 100).

Example input:

{
  "pdfUrls": ["https://raw.githubusercontent.com/invoice-x/invoice2data/master/tests/compare/NetpresseInvoice.pdf"],
  "extractLineItems": true,
  "maxItems": 100
}

Output

One dataset item per invoice. Real output from the example input above (a French invoice from a public test set), shortened:

{
  "invoiceNumber": "2022089083",
  "invoiceDate": "2022-11-28",
  "dueDate": null,
  "vendor": "ALEXINUX",
  "currency": "EUR",
  "subtotal": 46.68,
  "tax": 9.34,
  "total": 56.02,
  "lineItems": [
    {"description": "le-tout-lyon.fr du 06/12/2022", "quantity": null, "unitPrice": null, "amount": 45.93},
    {"description": "Justificatif", "quantity": 1, "unitPrice": 0.75, "amount": 0.75},
    {"description": "Justificatif Papier", "quantity": 0, "unitPrice": 3.5, "amount": 0.0}
  ],
  "pdfUrl": "https://raw.githubusercontent.com/invoice-x/invoice2data/master/tests/compare/NetpresseInvoice.pdf",
  "pages": 1,
  "extractedAt": "2026-10-26T10:41:02+00:00",
  "excelUrl": "https://api.apify.com/v2/key-value-stores/<storeId>/records/invoices.xlsx"
}

The key-value store holds invoices.xlsx, invoices.csv, line-items.csv and the SUMMARY record. The dataset can be downloaded as JSON, CSV, Excel, XML or HTML, or read through the API.

Pricing

Pay per event: $5.00 per 1,000 invoices delivered, plus a $0.00005 charge per Actor start. PDFs that fail or are not invoices are not charged. You can set a maximum cost per run.

Discounts apply automatically on paid Apify plans: 10% off on Starter, 20% on Scale and 30% on Business.

Example: 200 invoices a month cost about $1.00.

Integrations and API

Run it and get the invoices back in one call:

curl -X POST "https://api.apify.com/v2/acts/adhistory~invoice-pdf-to-excel/run-sync-get-dataset-items?token=<YOUR_API_TOKEN>" \
  -H "Content-Type: application/json" \
  -d '{"pdfUrls": ["https://example.com/invoice-1042.pdf"], "extractLineItems": true}'

Python, with the apify-client package:

from apify_client import ApifyClient

client = ApifyClient("<YOUR_API_TOKEN>")
run = client.actor("adhistory/invoice-pdf-to-excel").call(run_input={
    "pdfUrls": ["https://example.com/invoice-1042.pdf"],
})
for inv in client.dataset(run["defaultDatasetId"]).iterate_items():
    print(inv["invoiceNumber"], inv["vendor"], inv["total"], inv["currency"])

Like every Apify Actor, it also works with Make, Zapier and n8n, with webhooks and schedules, and as a tool for AI agents through the Apify MCP server.

FAQ

Does it read scanned invoices? No. It needs PDFs that contain real text. A scanned invoice (a picture of paper) fails with a clear message; there is no OCR.

A field is empty. Why? The invoice probably uses a label the Actor does not know, or none at all. Open an issue with the layout (no private data needed) and I will add the label.

How are dates handled? Dates are returned as YYYY-MM-DD when the order of day and month is clear (for example 28/11/2022). Ambiguous dates such as 03/04/2022, and dates with a month name, are returned as printed.

How reliable are line items? They are a best effort. Rows with description, quantity, unit price and amount on one line work best; quantity and unit price are filled only when the row has exactly three numbers. Multi-line descriptions, discounts and tax columns can split or merge rows.

Which total is used if there are several? The number printed next to the total label; with several totals (for example one per page), the last one.

Are there file limits? Up to 50 MB per PDF, from public links. Check that you are allowed to process the invoices you submit.

Related tools

• PDF Table to Excel & CSV: every table from any text-based PDF.
• Bank Statement PDF to Excel & CSV: transactions and balances from bank statements.
• Payslip PDF to Excel & CSV: pay, tax and deductions from payslips.
• Google Sheets Export & Import: send invoice rows straight into a Google Sheet.

Found a bug or need a feature? Open an issue on the Issues tab — I usually reply within a day.