Meeting ROI Calculator API

Calculate the true cost of meetings. Get instant ROI analysis, annual projections, and 'Could Have Been an Email' scores. Perfect for embedding in blogs, dashboards, and productivity tools.

Features

• Instant Cost Calculation: Get per-meeting and annual costs
• "Could Have Been an Email" Score: AI-powered analysis of meeting necessity
• Role-Based Costing: Accurate costs with attendee role breakdowns
• Recurring Meeting Analysis: Project annual costs for recurring meetings
• Multiple Output Formats: Full analysis, summary, or embeddable snippets
• Multi-Currency Support: USD, EUR, GBP, CAD, AUD

Quick Start

{
  "input": "your input here"
}

Demo Mode

Set demoMode: true to test with sample data (no charges). When you're ready for real results, set demoMode: false or omit it.

{
  "demoMode": true,
  ...
}

Input Parameters

Parameter	Type	Required	Description
See input schema

Output Format

Full Output Format

{
  "meeting": {
    "title": "Weekly Team Sync",
    "duration": {
      "minutes": 60,
      "hours": 1
    },
    "attendees": 5
  },
  "cost": {
    "perMeeting": 240.38,
    "hourlyBurn": 240.38,
    "perMinute": 4.01,
    "currency": "USD"
  },
  "annual": {
    "occurrences": 52,
    "totalCost": 12500,
    "totalHours": 260
  },
  "emailScore": {
    "score": 65,
    "label": "Likely Could Be Async",
    "factors": [
      { "factor": "Title suggests sync/update", "impact": 15 },
      { "factor": "Recurring meeting", "impact": 10 },
      { "factor": "No agenda provided", "impact": 15 }
    ],
    "recommendation": "Consider replacing with a Slack channel update or weekly email digest"
  },
  "insights": {
    "costPerDecision": "Unknown - track outcomes to measure",
    "attendeeEfficiency": "Average - consider if all 5 need to attend",
    "timeOfDaySuggestion": "Mornings tend to be more productive for syncs"
  },
  "comparison": {
    "vsEmail": { "timeSaved": 55, "costSaved": 220 },
    "vsLoom": { "timeSaved": 45, "costSaved": 180 },
    "vsSlack": { "timeSaved": 50, "costSaved": 200 }
  },
  "cta": {
    "message": "Want real-time meeting cost tracking?",
    "url": "https://meeting.localhowl.com",
    "product": "Meeting Cost Tracker Chrome Extension"
  }
}

Summary Output Format

{
  "title": "Weekly Team Sync",
  "costPerMeeting": "$240",
  "annualCost": "$12,500",
  "emailScore": 65,
  "recommendation": "Consider async alternatives"
}

Embed Output Format

Perfect for embedding in blogs or dashboards:

{
  "html": "<div class='meeting-cost-widget'>...</div>",
  "markdown": "**Meeting Cost**: $240/meeting | **Annual**: $12,500 | **Email Score**: 65%",
  "plainText": "This meeting costs $240 per occurrence ($12,500/year). Email Score: 65% - likely could be async."
}

Pricing

This actor uses pay-per-event billing:

• data_point: $0.01 per result

Use Cases

1. Blog Embeds

Add meeting cost calculations to your productivity blog posts:

const result = await apifyClient.actor("localhowl/meeting-roi-calculator").call({
  title: "Weekly Team Meeting",
  durationMinutes: 60,
  attendeeCount: 8,
  averageSalary: 100000,
  outputFormat: "embed"
});
console.log(result.markdown);
// **Meeting Cost**: $384/meeting | **Annual**: $20,000 | **Email Score**: 72%

2. Organizational Audit

Analyze all recurring meetings in your organization:

const meetings = [
  // Export from Google Calendar or enter manually
];

const result = await apifyClient.actor("localhowl/meeting-roi-calculator").call({
  meetings: meetings
});

console.log(`Total Annual Meeting Cost: $${result.summary.totalAnnualCost}`);
console.log(`Meetings that could be emails: ${result.summary.asyncCandidates}`);
console.log(`Potential Savings: $${result.summary.potentialSavings}`);

3. Meeting Request Validation

Before scheduling, check if the meeting is worth it:

const validation = await apifyClient.actor("localhowl/meeting-roi-calculator").call({
  title: "Quick sync",
  durationMinutes: 30,
  attendeeCount: 2,
  averageSalary: 100000,
  hasAgenda: false
});

if (validation.emailScore.score > 70) {
  console.log("Consider sending an email instead!");
  console.log(validation.emailScore.recommendation);
}

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Common Problems & Solutions

"Invalid API key" error

Cause: Your API key is wrong, expired, or doesn't have the right permissions. Fix: Double-check your API key. Make sure you copied it exactly without extra spaces.

"Rate limit exceeded" error

Cause: You've hit the API's rate limits. Fix: Wait a few minutes, then try again. Consider reducing the number of concurrent requests.

Empty or incomplete results

Cause: The target may have anti-scraping protection or the data doesn't exist. Fix:

• Check if the URL/search query is correct
• Try with different parameters
• Some sites may block automated access

Demo data showing instead of real results

Cause: demoMode is still set to true. Fix: Set demoMode: false and provide your API key(s).

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Built by John Rippy | Actor Arsenal