Tomba Email-Count Actor

A powerful Apify Actor that counts email addresses for domains using the Tomba Email Count API. Perfect for sales teams, marketers, and researchers who need to understand the email landscape of target companies for lead generation planning, market sizing, and competitive analysis.

Key Features

• Email Counting: Get accurate email count statistics for any domain
• Departmental Breakdown: Email counts by department (sales, engineering, marketing, etc.)
• Seniority Analysis: Email distribution by seniority levels (junior, senior, executive)
• Quality Metrics: Confidence levels and data freshness indicators
• Rate Limited: Respects Tomba's 150 requests per minute limit
• Bulk Processing: Process multiple domains efficiently
• Error Handling: Robust error handling with detailed logging

How it works

The Actor leverages Tomba's powerful Email Count API to gather comprehensive email statistics:

Process Flow

1. Authentication: Connects to Tomba API using your credentials
2. Domain Processing: Accepts array of domains to analyze
3. Count Analysis: Retrieves detailed email statistics for each domain
4. Rate Limiting: Automatically handles 150 requests/minute limit
5. Data Storage: Saves results to Apify dataset

What You Get

For each domain, you'll receive:

• Total Email Count: Complete number of email addresses found
• Email Type Breakdown: Personal vs generic email distribution
• Department Statistics: Email counts by department (engineering, sales, marketing, etc.)
• Seniority Distribution: Email counts by job level (junior, senior, executive)
• Quality Indicators: Confidence levels and data freshness
• Organization Context: Basic company information for context

Quick Start

Prerequisites

1. Tomba Account: Sign up at Tomba.io to get your API credentials

Getting Your API Keys

1. Visit Tomba API Dashboard
2. Copy your API Key (starts with ta_)
3. Copy your Secret Key (starts with ts_)

Input Configuration

Required Parameters

Parameter	Type	Description
tombaApiKey	string	Your Tomba API key (ta_xxxx)
tombaApiSecret	string	Your Tomba secret key (ts_xxxx)
domains	array	Array of domains to count

Optional Parameters

Parameter	Type	Default	Description
maxResults	number	50	Maximum number of results to return

Example Input

{
    "tombaApiKey": "ta_xxxxxxxxxxxxxxxxxxxx",
    "tombaApiSecret": "ts_xxxxxxxxxxxxxxxxxxxx",
    "domains": ["tomba.io", "stripe.com", "google.com"],
    "maxResults": 100
}

Best Practices

• Domain Selection: Use clean domain names without protocols (http/https)
• Rate Limits: The Actor automatically handles Tomba's 150 requests/minute limit
• Batch Size: Process 10-50 domains at a time for optimal performance

Output Data Structure

The Actor returns comprehensive email count statistics for each domain:

Example Output

{
    "domain": "tomba.io",
    "total": 245,
    "personalEmails": 198,
    "genericEmails": 47,
    "department": {
        "engineering": 45,
        "sales": 38,
        "marketing": 32,
        "hr": 15,
        "finance": 12,
        "legal": 8,
        "executive": 25,
        "support": 28,
        "other": 42
    },
    "seniority": {
        "junior": 89,
        "senior": 125,
        "executive": 31
    },
    "source": "tomba_email_count"
}

Data Structure Overview

The output contains comprehensive email statistics organized into logical sections:

Email Count Statistics

• Total Count: Complete number of email addresses found for the domain
• Email Types: Breakdown between personal and generic email addresses
• Quality Metrics: Confidence levels and data freshness indicators

Departmental Analysis

• Department Breakdown: Email counts by department
  • Engineering, Sales, Marketing, HR, Finance
  • Legal, Executive, Support, and Other departments
• Distribution Insights: Understanding of team structure and size

Seniority Distribution

• Junior Level: Entry-level and junior position email counts
• Senior Level: Senior and mid-level position email counts
• Executive Level: C-level and executive position email counts

Key Benefits

• Market Sizing: Understand the email landscape of target companies
• Lead Planning: Plan outreach campaigns based on email counts
• Competitive Analysis: Compare email presence across competitors
• Quality Assessment: Confidence levels ensure data reliability
• Strategic Insights: Department and seniority distribution for targeting

Use Cases

• Lead Generation Planning: Estimate potential lead volume before launching campaigns
• Market Research: Analyze email presence and organizational structure of target markets
• Competitive Intelligence: Compare email footprints across competitor domains
• Sales Planning: Size potential markets and plan outreach strategies
• Data Validation: Verify domain email capacity before major campaigns
• Business Intelligence: Understand organizational structure through email distribution
• Campaign Optimization: Plan department-specific or seniority-targeted campaigns

Resources & Documentation

API Documentation

• Tomba API Docs - Complete API reference
• Authentication Guide - Get your API keys
• Pricing & Limits - Understand rate limits and costs
• Email Count API - Specific endpoint documentation

FAQ

General Questions

Q: What does email count analysis provide? A: Email count analysis tells you how many email addresses are associated with a domain, broken down by department, seniority, and other attributes. It's like getting domain email statistics without seeing actual email addresses.

Q: Why would I need to count emails instead of finding them? A: Email counting helps with market sizing, campaign planning, lead qualification, and understanding company structure without the cost of retrieving individual email addresses.

Q: How accurate are the email counts? A: Counts are based on Tomba's comprehensive database and are typically accurate within 10-20%. Large companies may have more variance due to complex email structures.

Usage & Features

Q: Can I get counts for specific departments? A: Yes! Results include breakdowns by department (sales, engineering, marketing, etc.), seniority levels, and job functions when available.

Q: What's the difference between total and verified email counts? A: Total count includes all discovered emails, while verified count only includes emails that have been validated for deliverability.

Q: How many domains can I analyze at once? A: You can process up to 1000 domains per run. For optimal performance, analyze 20-50 domains per batch.

Q: Do you provide historical email count data? A: The current API provides point-in-time data. For trend analysis, you'd need to run periodic counts and track changes over time.

Technical Questions

Q: What are the rate limits for email counting? A: The Actor automatically handles Tomba's rate limits. Email counting is typically faster than individual email discovery operations.

Q: How should I interpret zero email counts? A: Zero counts might indicate new companies, very private organizations, domains with no public email presence, or domains outside Tomba's coverage area.

Q: Can I count emails for any domain? A: You can analyze most business domains. Personal email providers (gmail.com, yahoo.com) won't return meaningful counts since they don't represent single organizations.

Q: What happens if a domain doesn't exist? A: Invalid domains will return an error or zero count. The Actor handles these gracefully and continues processing other domains.

Business Applications

Q: How can this help with sales planning? A: Email counts help estimate market size, plan outreach capacity, prioritize target companies by size, and set realistic campaign goals.

Q: Is this useful for competitive analysis? A: Yes! Compare email counts across competitors to understand relative company sizes, growth patterns, and market positioning.

Q: How does this help with lead qualification? A: Companies with larger email counts typically indicate bigger organizations, which might be more valuable prospects depending on your business model.

Q: Can I use this for market research? A: Absolutely! Aggregate email counts across industry domains to understand market characteristics, company size distributions, and sector insights.

Data & Privacy

Q: Does email counting violate privacy? A: No, email counting only provides aggregate statistics without revealing individual email addresses or personal information.

Q: Is this GDPR compliant? A: Yes, email counting uses only aggregated, publicly available information and doesn't expose personal data.

Q: How often is the count data updated? A: Tomba regularly updates its database. While specific update frequencies aren't guaranteed, data is generally refreshed monthly or quarterly.

Q: Can I track email count changes over time? A: You can run periodic analyses to track changes. Consider storing historical results to build trend analysis for your target domains.

Keywords

email count, email analytics, domain email statistics, email volume analysis, company email insights, email metrics, business intelligence, email data analysis, corporate email count, domain analysis

Support

If you need any help, have questions, or encounter any issues while using Tomba.io, please don't hesitate to reach out to our support team. You can contact us via:

• Email: support@tomba.io
• Live chat: Available on the Tomba.io website during business hours

Contributing

We welcome contributions to improve this actor. Please feel free to submit issues, feature requests, or pull requests to help make this tool even better for the community.

About Tomba

Founded in 2020, Tomba prides itself on being the most reliable, accurate, and in-depth source of email address data available anywhere. We process terabytes of data to produce our Email finder API.