US Business Entity Search & Status Check — 7 States

Official source. No API key. Pay per record.

This actor checks companies against seven official state business registries in one run — New York, Texas, Florida, Pennsylvania, Colorado, Connecticut and Oregon — and returns what each state has on file: the state's entity ID, the registered name, status, entity type, formation date and business address. Send company names (exact, starts-with or contains matching) or the states' own entity IDs; the actor queries each state's official open-data registry and delivers one clean record per entity found, in one schema across all states.

The registries it reads, and how many rows each held when tested on 26 September 2026:

State	Registry dataset	Rows
New York	Department of State — Active Corporations: Beginning 1800	4,287,886
Texas	Comptroller of Public Accounts — Active Franchise Taxpayers	3,473,267
Florida	Division of Corporations — quarterly corporate file + daily new filings	12,808,196 (4,109,232 active)
Pennsylvania	Department of State — Registered Businesses in PA Current	4,110,251 (one row per officer)
Colorado	Department of State — Business Entities in Colorado	3,114,804
Connecticut	Secretary of the State — Business Registry, Business Master	1,299,623
Oregon	Secretary of State — Active Businesses, ALL	1,579,476 (one row per associated name)

Who buys this and for what job

• KYB and onboarding teams confirming that a customer, merchant or supplier is registered and in good standing before approving it.
• Lenders, factoring and insurance underwriters checking a business's registration status, age and type across the states where it operates.
• Procurement and vendor-risk teams screening vendor lists in bulk.
• Sales and data teams matching a CRM's company names to official state records and IDs.
• Due-diligence and legal researchers finding every registration of a company name across several states in one pass.

Sample output

Real rows from live runs of this actor on 2026-09-26 (exact-name lookup "Tesla, Inc." in all 7 states; selected columns). No person data.

One full record from the same test, exactly as delivered:

{
  "record_id": "TX:19121977292",
  "state": "TX",
  "state_name": "Texas",
  "entity_id": "19121977292",
  "entity_name": "TESLA, INC.",
  "status": "Active",
  "status_detail": "Active",
  "status_basis": "Listed in the Texas Comptroller's 'Active Franchise Taxpayers' dataset; Secretary of State status and right-to-transact codes as published, decoded with the Comptroller's record layout.",
  "entity_type": "TEXAS PROFIT CORPORATION",
  "formation_date": "2024-06-14",
  "jurisdiction": null,
  "address_1": "1 TESLA RD",
  "address_2": null,
  "city": "AUSTIN",
  "address_state": "TX",
  "zip": "78725",
  "county": null,
  "address_type": null,
  "naics_code": null,
  "dissolution_date": null,
  "registered_agent_company": null,
  "tx_right_to_transact_code": "A",
  "tx_sos_status_code": "A",
  "tx_sos_status_date": "2024-06-14",
  "tx_sos_file_number": "0805587591",
  "tx_organizational_type_code": "CT",
  "fl_fei_number": null,
  "fl_last_transaction_date": null,
  "matched_query": "Tesla, Inc.",
  "match_mode": "exact",
  "registry": "Texas Comptroller of Public Accounts",
  "dataset_url": "https://data.texas.gov/d/9cir-efmm",
  "data_updated_at": "2026-09-26",
  "source": "Texas Comptroller of Public Accounts — official open data (https://data.texas.gov/d/9cir-efmm)",
  "licence": "Texas Open Data Portal: \"the official State repository for publicly accessible data! We believe in and promote open data.\" No licence or reuse restriction is published with this dataset.",
  "attribution": "Source: Texas Comptroller of Public Accounts; reformatted by NexGen Signal.",
  "observed_at": "2026-09-26T18:50:42Z",
  "entity_type_short": "TEXAS PROFIT CORPORATION"
}

Pricing

Apify plan	Price per record
Free	$0.05
Bronze	$0.045
Silver	$0.04
Gold and above	$0.0335

One record is one entity found in one state. Lookups that find nothing cost nothing. The maxRecords limit caps what a run can cost, and maxMatchesPerName caps how many entities one name can return in one state.

Input

Field	What it does	Default
names	Company names to check (up to 500)	none
matchMode	exact — the words must match (case, commas, periods and apostrophes ignored); startsWith; or contains (4+ letters)	exact
entityIds	State IDs as STATE:ID, e.g. NY:4424185, TX:32070357671 (taxpayer or SOS file number), FL:P26000046350	none
states	Which registries to check for your names: NY, CO, CT, OR, PA, TX, FL	all except Florida
maxMatchesPerName	Most entities one name may return in one state	25
maxRecords	Maximum records delivered and billed	500

Florida is off by default for name lookups because it is read from the State's full corporate file, which takes several minutes; add FL to states to include it. Florida IDs in entityIds are always looked up.

Example — check four companies in all seven states:

{"names": ["Tesla, Inc.", "Opengear Inc", "Acme Roofing LLC", "Butchys Wine & Spirits Inc"],
 "states": ["NY", "TX", "FL", "PA", "CO", "CT", "OR"]}

Output

Field	Meaning
record_id, state, state_name, entity_id	Where the record comes from and the state's own ID
entity_name	Name exactly as the state publishes it
status, status_detail	The state's status as published: Colorado entity status, Connecticut status and sub-status, Texas right-to-transact and Secretary of State status (decoded with the Comptroller's published record layout), Florida active/inactive. New York, Oregon and Pennsylvania publish active-registration lists, so their records say so
status_basis	One line saying what the status means for that state's dataset
entity_type, formation_date, jurisdiction	Type, formation/charter/registration date, state of formation where published
address_1, address_2, city, address_state, zip, county	The business address the state publishes
naics_code, dissolution_date, registered_agent_company	Where published (Connecticut, Texas; Colorado and Florida agents only when a company)
tx_*, fl_*	State-specific codes: Texas codes as published, Florida FEI number and last filing date
matched_query, match_mode	Which of your names (or id) found this record
registry, dataset_url, data_updated_at	The registry, its dataset page, and when the state last updated it
source, licence, attribution, observed_at	Provenance on every record

Cost guidance

Exact-name checks return few records: in testing, four company names checked in six states returned 14 records ($0.70 on the Free plan). startsWith and contains can return many entities for common words — keep maxMatchesPerName low. In testing, the default Tesla starts-with run returned 133 records in about 5 seconds; a contains search for "ACME ROOFING" returned 11.

How a run works

For each state and name, the actor asks the state's open-data portal for candidate entities whose names begin with (or contain) your text, then applies the exact rule itself, so punctuation differences do not hide a match; if nothing matches, it tries again with a looser pattern (so "Butchys" still finds "BUTCHY'S"). Florida is read from the Division of Corporations' own bulk files over its public SFTP server. Queries run in parallel and retry on network errors. Records are pushed to your dataset first and charged only after delivery; a maximum charge stops the run cleanly. Every run saves a receipt (RUN_RECEIPT) with per-state counts, each state's data-update date, every name/state pair that found nothing, IDs not found, and charges versus deliveries. If a state's portal does not answer after retries, the run says which one and carries on with the others; if none answer, it ends with a clear message and nothing is charged.

Timing in testing: portal-only runs finished in about 5–11 seconds; runs that include Florida names took about 7–8 minutes.

Honest limitations

• Seven states, not fifty. These are the states that publish their registries as official open data this actor can read without a key. Other states are not covered.
• Some lists hold active entities only. New York, Oregon and Pennsylvania publish active registrations; a company missing there may be inactive or may never have registered — the actor cannot tell which. Pennsylvania notes its list includes some businesses no longer operating. Texas lists active franchise taxpayers.
• Same name, different company. An exact name can match unrelated entities in different states — in the sample above, New York's "TESLA INC" (2017) and Florida's inactive "TESLA, INC." (1998) are not the car maker. Check the ID, formation date and address.
• Florida status is as of the State's quarterly file (10 July 2026 when tested), plus entities filed since; changes to older entities appear with the next quarterly file.
• Freshness varies by state — each record carries data_updated_at. When tested, New York, Texas, Colorado and Connecticut were updated the same day, Oregon four days earlier and Pennsylvania on 2 September.
• No person data. Officer, director, organizer and individual agent names are never requested. Texas sole proprietors, estates and individual taxpayers are excluded, as are Oregon agent and representative rows and Pennsylvania officer names.
• Addresses are as published and can be a registered-office provider's address.

Licence and attribution

Each record carries its state's licence text. New York — OPEN-NY Terms of Use: "use our government information however you wish, in private sector projects or in government collaborations." Colorado and Connecticut — dataset licence: Public Domain. Pennsylvania — data.pa.gov Data Policy: "Data sets available through data.pa.gov are offered free and without restriction." Oregon — ORS 276A.368(3): "All publishable data is in the public domain for purposes of applicable copyright laws." Texas — the Texas Open Data Portal describes itself as "the official State repository for publicly accessible data"; no licence or reuse restriction is published with the dataset. Florida — Florida public record (Chapter 119, Florida Statutes), offered free by the Division of Corporations with no stated reuse restriction. This actor is not affiliated with or endorsed by any state.

Differentiation

This actor reads the states' official open-data registries and Florida's bulk files rather than searching websites: one call, one schema, the state's own IDs and status, bulk-friendly, with no person data to manage downstream.

The NexGen Signal family

Part of NexGen Signal — official-source data products, no API keys, pay per record. Related actors:

• UK Company Status Records — Companies House
• US IRS Exempt Organization Master File
• FDA Device Clearance Records
• National Macro Indicator Records — World Bank