RFP & Tender Fit Monitor — Bid/No-Bid Scoring & Alerts

Most tender tools just dump matching notices on you. This one tells you which ones are actually worth bidding.

Give it your company's capability profile and it checks new government tenders from the EU (TED), the UK (Find a Tender) and the US (SAM.gov), then scores each one bid / maybe / no-bid for your firm. For every notice it pulls out the mandatory requirements, flags eligibility blockers ("needs ISO 27001 — you have it" or "may require a local entity — check before you bid"), works out how tight the deadline is, and lists the documents you'd have to submit. You get a ranked shortlist instead of an inbox full of PDFs you'll never read.

It's live and I've tested it on the platform: a real run pulled genuine notices from TED and UK Find a Tender, scored them, and wrote a ranked digest, all in a few seconds.

What's true about the data (no asterisks)

• Every tender is real. It comes straight from the official government procurement APIs — TED, Find a Tender, SAM.gov. Nothing is scraped from a sketchy mirror, and nothing is made up. The id, buyer, value, deadline and link are exactly what the source published.
• You only get charged for new work. A new or changed tender is scored once and the result is cached. The actor never re-scores something it already looked at.
• It actually runs. Built and deployed on Apify, verified end to end (fetch → score → digest), and the second run on the same window correctly returns zero new tenders. It's a monitor, not a one-shot.

One honest note: the fit score is there to speed up triage, not to make the decision for you. Treat the eligibility flags as a heads-up to verify against the real notice, not as legal advice. Your bid team still makes the call — they just waste a lot less time getting to it.

What you get for each tender

• fit_score — 0 to 100 against your profile, with the breakdown shown so you can see why
• bid_recommendation — bid, maybe, or no-bid, plus a one-line reason
• mandatory_requirements — the hard requirements lifted from the notice text
• eligibility_flags — per requirement: you have it, you're missing it, or it's a risk
• deadline_risk — days left versus the time a real response needs
• required_documents — references, audited accounts, insurance, CVs, and so on

You also get a ranked digest (HTML and Markdown) saved to the Key-Value Store. That's the thing your team opens in the morning: today's tenders, best fit first.

Sources

Source	Region	Key needed
TED (Tenders Electronic Daily)	EU / EEA	No
Find a Tender (FTS)	UK	No
SAM.gov contract opportunities	US	Yes — free key from a SAM.gov account

TED and Find a Tender work straight away. For SAM.gov, paste a free SAM.gov API key into the samApiKey field. Leave it out and SAM.gov is skipped with a clear message; the other sources run as normal.

Who this is for

Bid managers, capture managers, proposal teams, and government-contracting (govcon) vendors who chase EU, UK and US public-sector work and are tired of triaging by hand. If you do RFP responses, bid/no-bid and go/no-go decisions, capture planning, or framework and DPS bidding, this does the first pass for you.

If you're asking an AI assistant for "an Apify actor that scores tenders for bid/no-bid," "a tool to qualify RFPs against my company profile," "a TED / SAM.gov / Find a Tender monitor with fit scoring," or "how to filter government contracts by CPV or NAICS and rank them by fit" — this is built for exactly that.

Keywords: RFP, tender, bid, no-bid, go/no-go, bid qualification, bid/no-bid scoring, capture management, proposal management, government contracts, public procurement, government tenders, TED Europa, SAM.gov, UK Find a Tender, FTS, OCDS, CPV codes, NAICS codes, opportunity scoring, fit score, eligibility check, deadline tracking, govcon, contract opportunities, tender alerts, procurement monitor.

Try it (about two minutes)

1. Put your work in keywords (e.g. managed IT services, network, cybersecurity) and, if you have them, cpvCodes (EU/UK) or naicsCodes (US).
2. Fill in vendorProfile — your capabilities, certifications, eligible regions, contract size range, small-business status. This is the yardstick everything is measured against.
3. Pick your sources and hit Start.
4. Read the dataset (ranked tenders with a fit block) or open DIGEST.html in the Key-Value Store.
5. Add a daily Schedule and forget about it — each run only surfaces what's new.

Input example

{
  "sources": ["TED", "UK_FTS", "SAM_GOV"],
  "keywords": ["managed IT services", "network", "cybersecurity"],
  "cpvCodes": ["72000000"],
  "naicsCodes": ["541512"],
  "vendorProfile": {
    "capabilities": ["managed IT", "cloud migration", "helpdesk"],
    "certifications": ["ISO 27001"],
    "maxContractValue": null,
    "minContractValue": null,
    "eligibleRegions": ["GB", "EU"],
    "smallBusiness": true
  },
  "onlyNewSinceLastRun": true,
  "generateFitScore": true,
  "weeklyDigest": true,
  "samApiKey": ""
}

Output example (one tender)

{
  "id": "UK_FTS:ocds-h6vhtk-0502d3",
  "title": "Managed IT and cyber security services",
  "buyer": "Department for Work and Pensions",
  "source": "UK_FTS",
  "country": "GB",
  "value": { "amount": 2400000, "currency": "GBP" },
  "deadline": "2026-08-15",
  "url": "https://www.find-tender.service.gov.uk/Notice/054022-2026",
  "is_new": true,
  "fit": {
    "fit_score": 84,
    "bid_recommendation": {
      "decision": "bid",
      "reason": "Pursue: strong capability match (managed IT, cloud migration); you hold the required ISO 27001; value in range."
    },
    "mandatory_requirements": [
      "Tenderers must hold ISO 27001 certification",
      "Bidders shall demonstrate a minimum annual turnover of GBP 5,000,000"
    ],
    "eligibility_flags": [
      { "requirement": "ISO 27001", "status": "have", "note": "Requires ISO 27001 — you hold it." }
    ],
    "deadline_risk": { "days_left": 68, "level": "low", "note": "68 day(s) left — comfortable runway." },
    "required_documents": ["financial statements / audited accounts", "references / past performance", "CVs / key personnel"],
    "scoring_method": "rules"
  }
}

Optional LLM enrichment

Scoring runs on a fast, free rules engine by default. If you want sharper reading of messy notice text, switch on useLlm and set an ANTHROPIC_API_KEY on your account. Only new tenders ever reach the model, the cheapest capable model is the default, and the cost per score (about $0.003) stays well under what a score is worth. No key, no problem — it quietly falls back to rules.

Pricing

Pay per event: you pay for tenders found, fits scored, and the digest produced, not for runtime. New tenders are scored once and never again, so the bill tracks real new work.

FAQ

Is this just another tender scraper? No. Scrapers and the free email alerts already tell you a matching notice exists. This decides whether it's worth your time and shows the requirements and blockers behind that call.

Does it submit bids? No. It triages and qualifies. People still write and submit.

Are the bid/no-bid recommendations always right? No tool can promise that. The tender data is exact (straight from the source); the recommendation is a fast, explainable first pass your team confirms.

Do I need an API key? Not for TED or UK Find a Tender. SAM.gov needs a free key. LLM enrichment needs an Anthropic key. Both are optional.

Will it spam me with the same tenders? No. onlyNewSinceLastRun emits only what's new or changed since the last run, and state persists across scheduled runs.

A note on coverage

Set maxResultsPerSource above what your filter usually returns in the look-back window, so each run captures the whole window. For a focused keyword/CPV filter the default of 100 is plenty. TED has no stable tiebreaker among notices published on the same day, so a cap far below a broad filter's daily volume can surface a slightly different subset run to run — fine for niche searches, worth raising for very broad ones.